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PROJECT MANAGEMENT
Concepts and Cases
Certified Six Sigma Black Belt
Certified Project Management Professional (PMP)
BPM Practitioner
Jeremy Jay V. Lim
What is a Project?
What is Project Life Cycle?
What are Project
Management Processes?
Project Management Pillars
WHAT IS A PROJECT?
A Project is...
We do projects because..
Projects make it "possible"
BUT Operational processes give us the results
and benefits of the projects on an ongoing basis.
A Project is a means to create ...
A Project is...
A Project is...
A Project is...
A Project is A TEMPORARY ENDEAVOR
undertaken to create
A UNIQUE PRODUCT, SERVICE or RESULT!
A Project is of ...
Keep in mind...
Keep in mind...
Keep in mind...
There's always a challenge in a project
Pushing too much in one direction causes
problems on the other.
It's called the "Project Constraints"
That's why Project Management is
so important..
And the role and responsibilities of
a project manager are ..
And the cross-cutting skills
and traits of an effective
project manager are ..
And the cross-cutting skills
and traits of an effective
project manager are ..
Now,
Your Idea
How many
projects can a
project manager
handle at one
time?
WHAT IS A PROJECT
LIFE CYCLE?
Project Life Cycle
Project Life Cycle
Initiating Process Group.
Those processes performed to define a new project or a new phase of an
existing project by obtaining to start the project or phase.
Project Life Cycle
Planning Process Group.
Those processes required to establish the scope of the project, refine the
objectives, and define the course of action required to attain the objectives
that the project was undertaken to achieve.
Project Life Cycle
Executing Process Group.
Those processes performed to complete the work defined in the project
management plan to satisfy the project specifications.
Project Life Cycle
Monitoring & Controlling Process Group.
Those processes required to track, review, and regulate the progress
and performance of the project; identify any ares in which changes to
the plan are required; and initiate the corresponding changes.
Project Life Cycle
Closing Process Group.
Those processes performed to finalize all activities across all Process Groups
to formally close the project or phase.
Project Management Concepts
Effort Spent in the Process Groups
Now,
Your Idea
How do you save a
problematic or
troubled project
that no one wants
to take?
WHAT ARE THE
PROJECT MANAGEMENT
PROCESSES?
PROJECT MANAGEMENT CORE PROCESSES
Or Knowledge Areas
Quality
Cost
Human
Resources
Communication
Project Risk
Procurement
Integration
Scope
Schedule
Stakeholders
Project Management Concepts
Stakeholder
Management
Making sure that
people concerned
with the project are
continuously
engaged and their
expectations met.
6
6
7
4
3
4
3
6
4
4
47PM Processes
Initiating Planning Executing
Monitoring &
Controlling
Closing
Project Integration
Project Scope
Scheduling
Project Cost
Quality
Human Resource
Communications
Project Risk
Procurement
Stakeholder Mgt
Project Integration: "Getting the job done"
4.1. Getting the project charter approved to be authorized to control the budget and assign resources
4.2. Planning all of the work that's going to happen throughout the project
4.3. Directing the work once it gets started
4.4. Monitoring the way the work progresses and looking for potential problems
4.5. Looking out for changes, understanding their impacts, and making sure they don't derail the
project
4.6. Closing out the project and making sure that there are no loose ends when it's over
Project Integration: "Getting the job done"
Steps when making a Project Charter
States the need,
expected project benefit
and the compelling
reason to do the project
Steps after making a Project Charter
Identify Stakeholders is
part of Stakeholders
Management
Project Scope: "Doing the right stuff"
Steps when defining Project Scope
When Project Scope is poorly defined
Project Schedule: "Getting it done on time"
Project Schedule: "Getting it done on time"
Steps when defining Project Schedule
Steps when defining Project Schedule
Different techniques of Determining Activity Duration
Computing Activity Duration with 3-Point Estimate
Let's try identifying the technique used
Project Cost: "Watching the Bottom Line"
Inputs Needed when Creating the Project Budget
Accuracy of Budget Forecast throughout the Life Cycle
Variance
100% - (-50%) = 150%
50% - (-30%) = 80%
-20% - (+30%) = 50%
20% - (-15%) = 80%
15% - (-10%) = 25*%
Steps when Creating Project Budget
Steps when Computing Project Costs
Behavior of Project Cost
BAC = total Budget needed when project is completed
Behavior of Project Cost (2)
EAC = estimated total cost that will be incurred when project is completed
ETC = estimated cost that will still be incurred until project is completed
Let's Compute Project Cost Performance
How to Interpret Project Cost Performance
Project Quality: "Getting it Right"
Steps when defining Project Quality
Human Resources: "Getting the team together"
Steps when Forming the Project Team
Tips when Forming the Project Team
Tips when Assigning Roles and Responsibilities
Steps when Forming the Project Team
Project Comm'ns: "Getting the words out"
90% of the Project Manager's job is
Communications
Project Management Concepts
Communication Techniques
Ways of Communicating Out the Project Status
More People, More Connections
Let's try ...
Project Risk: "Planning for the Unknown"
Steps when Managing Project Risks
Project Management Concepts
Project Management Concepts
Project Management Concepts
Project Management Concepts
Project Management Concepts
Project Management Concepts
Project Management Concepts
Project Management Concepts
Project Management Concepts
Let's
Try...
Let's
Try...
Project Procurement: "Getting some Help"
Project Management Concepts
And remember,
in each failed contracted service
there is a frustrated project manager
Procurement is an Intuitive Process
Plan what to contract
Plan how to contract
Contact Sellers re.
Requirements
Sellers bid for a contract
Select best Seller
Sign contract with Seller
Monitor adherence to
agreed contract
Close out Contract
Let's
Try...
Let's
Try...
Steps when Managing Project Procurements
Steps when Managing Project Procurements
Major Types of Procurement Contract
Fixed-Price
Cost-Reimbursable
Time & Material
Pay a fixed amount regardless of how much it costs the
contractor to do the work. This is applicable if the scope of work
is very much defined and fixed.
Contractor will reimburse incurred project cost. Applicable if
scope of work is defined as the project progresses
Contractor is paid based on agreed rates ex. Hourly rate, per
piece rate, etc. Applicable if the project timeline or contract
period is extendable or indefinite.
Risk Levels per Contract Type
Risk Levels per Contract Type
Stakeholders Mgt: "Managing Expectations"
Project Management Concepts
Project Management Concepts
Now,
Your Idea
Knowing the PM
processes now, is
there anything you
would have done
differently?
Why?
Now,
Your Idea
How do you work
with people not
familiar with Project
Management
practices?
Updates on PMBOK from 4th Ed to 5th Ed
References
2013
"Passing the PMP Exam", 7th Ed., Rita Mulcahy

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