Evaluation is an important part of any project that helps check progress, collect necessary information for final reports, and learn lessons for future projects. It involves reviewing project goals, collecting both quantitative and qualitative information through methods like questionnaires, interviews and feedback forms, analyzing the findings including identifying strengths, weaknesses, problems and evidence, and sharing results with relevant stakeholders. Developing and following an evaluation plan from the beginning of a project is crucial for ensuring success.

1. Project
Evaluation
how to make it happen?

2. When you f……………… to
p…………………, you p……………… to
f……………………..

3. When you fail to plan, you plan to
fail!

4. ☼Let’s take a quiz….

5. Evaluation is an optional task.
5
True/ false?

6. The only reason for doing
evaluation is to write a
final report for the funders
6
True/ false?

7. Evaluation should be done
at the end of the project.
7
True/ false?

8. You need to develop an
evaluation plan!
8
True/ false?

9. evaluation is done by an
outsider!
4/26/2013 9teaching listening
True/ false?

10. Evaluation means collecting
documents!
10
True/ false?

11. Evaluation means
collecting, analysing and
sharing information about your
project!
11
True/ false?

12. We need different types of
information for evaluation!
12
True/ false?

13. Evaluation leads to success!
13
True/ false?

14. “What is evaluation? ”

15. *To measure the value of our action
Evaluation*
A planned action
A process of
information
gathering
To find out
strong and
weak points
To make
decisions

16. ☼ We’ll learn about:
Why evaluation is important.
How to evaluate projects

17. “Why should I bother with
evaluation? ”

18. Let’s read about three young
people who did their projects
but didn’t think of evaluation.
How could evaluation
have helped them?

19. Check the progress of your project
My project idea was to collect some pictures of my city
and exhibit them at school and in the local library. I
had a handful of friends working on taking and
collecting pictures and a few teachers selecting the
best shots. At the beginning, things went well and we
were able to get some good pictures. But at the end of
the project we found out that most of the pictures
focus on similar areas of the city. We end up with many
good pictures but little variety of scenes! I guess I
should have conducted some evaluation in the middle
of the project. I’m sure it would have helped us
recognise the problem!

20. Collect information for the final report
I take part with my friends on conducting a compaign
to sensitise young people about the dangers of riot in
the sport sites. We got the impression that the
activities we planned and did were a success but we
didn't think of tracking them in terms of the number of
participants, their opinions and what they learned
from the activities. Worse, not even a picture was
taken which documented the huge effort we spent in
the compaign! We had no idea about the need for the
documents that proved our actions till we reached the
stage of reporting on the compaign for the funders!

21. learn from experience for future projects!
I’m fond of doing community work and I conducted
two workshops to make my peers appreciate it! But I
had a very small audience in both of them. And I
couldn’t explain why not many people show up.
Lately, I attended a workshop on how evaluation helps
workshop managers study the weakness areas in their
projects and develop ways of overcoming them. I
guess, evaluation could have helped me identify the
reasons why there was a little audience in my
workshop!

22. Evaluation helps us
Check the progress of our project.

23. Evaluation helps us
write a final report!

24. Evaluation helps us
Learn from experience for future projects.

25. Evaluation helps us
Celebrate success!

26. “How can I evaluate my
project?”

27. I need a road
map!

28. Let’s start right!
Collect information
Share findings
Analyse findings
Review goals

29. Let’s start right!
2. Collect information
5. Share your findings
3. Analyse your findings
1. Review the goals.

30. 1. Review your projectgoals

31. What is the problem I am trying to solve?
What is needed for change to happen?
What do I plan to make change happen?
What results I expect my project to reach?
How can I evaluate progress?

32. ☼Let’s take another quiz!

33. Match!
Students like the
pictures and ask
questions about the
places in the pictures.
Collect some best shots
of the city and exhibit
them at school.
Talk to the students
about their opinions of
the pictures exposed
Students at my school
don’t like their city.
Students will
appreciate their city.
Problem:………………………
Change:……………………….
Tool of change: ……………
Expected results: …………
Tool of evaluation: ……….
Problem
Change
Tool of changeExpected results
tool of evaluation

34. Let’s develop an evaluation plan!
• Try to review the project you developed this
morning and complete this chart:
Problem:…………………………………..
Change:……………………………………
Tool of change: ………………………..
Expected results: ……………………..

35. ☼Let’s review !

36. 1. Review your projectgoals

37. 2. Collect information

38. Information
you already
have.
Information
you need to
collect.
Total
Evidence
What type of information do I need to collect?

39. Information
you already have
Project proposal
Program of the project
Abstracts of activities
Fund documents
Lists of participants
Administrative documents

40. Infomation you need to collect
Quantitative information
Number of activities.
Number of participants.
Number of resources used
Number of meetings held.
Number of hits on the websites
Number of good stories in the
press.

41. Qualitative information
Infomation you need to collect
People’s stories.
People’s opinions.
Photos of the activities

42. Tools of Collecting Information
questionnaires interviews diaries
Press reports
Comments in
websites
Feedback forms
observation Case studies
Reports on
meetings

43.  Relate the questions to the
impact of your activities.
 Ask a few focused questions.
 Use YES/NO questions.
 Think of a hook.
Tools of Collecting Information: Questinnaires

44. Would you be happy
to fill in this
questionnaire?

45. Would you be happy
to fill in this
questionnaire?

46. Tools of Collecting Information: Interviews
 List people who are deeply involved.
 Prepare questions and make sure they
target the impact of your project.
 Limit the number of the interviewees.

47. Tools of Collecting Information: Feedback forms
 Make sure you ask a few
questions.
 Hand them out before the
end of the activity.
 Make them look inviting!
• What did you like about
this activity?
…………………………………….
• What didn’t you like
about this activity?
……………………………………..
• What do you suggest to
improve this activity?
……………………………………….

48. Now that you decided on the type of results you want to
evaluate, make a list of quantitative and qualitative
information you will collect to carry on your evaluation plan!
Quantitative information
…………………………………..
…………………………………..
…………………………………..
…………………………………..
……………………………………
Qualitative information
…………………………………..
…………………………………..
…………………………………..
…………………………………..
……………………………………

49. ☼Let’s review !

50. 1. Review your projectgoals

51. 2. Collect information

52. 3. Analyse findings

53. Analyse Findings? SWOT
Strengths
……………………
…………………..
………………….
Evidence
………………………
……………………….
………………………
Weaknesses
…………………………….
………………………………..
……………………………..
Evidence
…………………………………
………………………………….
………………………………

54. Analyse Problems?
Problems with external circustances
…………………………………………………….
…………………………………………………….
……………………………………………………..
………………………………………………………
Problems with your plan
…………………………………………………….
…………………………………………………….
……………………………………………………..
………………………………………………………

55. ☼Let’s review!

56. 1. Review your projectgoals

57. 2. Collect information

58. 3. Analyse findings

59. 4. Share your Findings

60. Things to think of….
How to make all the
people around know
about it?

61. Things to think of….
The people and bodies
you have to share your
findings with, like
………………….

62. Things to think of….
How to write the
report?

63. Things to think of….
•Use clear
simple language.
•Follow a
logical order

64. Things to think of….
Hold a special meeting
for those involved with
you to …………….

65. Don’t forget to…..
Celebrate Success

66. Let’s take a final quiz!

67. Evaluation is an optional task.
True/ false?

68. The only reason for doing evaluation is to
write a final report for the funders
True/ false?

69. Evaluation means collecting, analysing
and sharing information about your
project!
True/ false?

70. Evaluation should be done
at the end of the project!
True/ false?

71. You need to develop an
evaluation plan!
True/ false?

72. evaluation is done by an
outsider!
True/ false?

73. Evaluation means collecting
documents!
True/ false?

74. We need different types of
information for evaluation!
True/ false?

75. Evaluation leads to success!
True/ false?

76. When you fail to plan, you plan to
fail!
True/ false?