The document provides guidance on developing a monitoring and evaluation (M&E) plan for projects funded by Ungaluk. It recommends including objectives, activities, indicators, data collection sources and methods, expected results, and timelines. Objectives and activities are monitored against indicators to evaluate progress. Information is collected from sources like participants, staff, and records using methods like surveys and interviews. The M&E plan supports assessing outcomes and improving future projects.

1. For Ungaluk Funded Projects

2. Monitoring =
 Keeping track of the implementation and
performance of a project.
 It requires collecting information on the project
activities.
 E.g. collecting information on performance of participants
in a project throughout the project.
 It is important to track if the project is meeting its
objectives, and if any changes are needed.
 The information collected during the monitoring
phase is used for the final evaluation of a project.

3. Evaluation =
It is where you:
 monitor what you are doing
 measure what you have done
 find out what was effective and what was not

4.  Uses information collected during monitoring
(during the project) AND/OR after the project
 Can answer questions that need to be answered for
good project management.
For example, you might ask:
 Are we reaching who we wanted to reach or are
we missing the people who most need our project?
 Do we need more project staff?
 Do project staff need more training?
 Is the project resulting in the changes we thought
it would?
 What aspects of the project should be changed,
expanded, continued, or discontinued?

5. There are three phases in a project lifecycle:
 Phase 1 - Needs assessment
 Phase 2 - Project planning
 Phase 3 – Implementation
You can do an evaluation at any phase. For
Ungaluk, most projects will be evaluated at Phase
3 since they are being funded to be implemented.

6. Monitoring and evaluation are important for
identifying:
 Challenges during the project
 Impacts and results of the activities
 What works and what does not work
 Lessons learned and how to improve the
project

7.  “Doing” crime prevention is an ongoing
process that requires a long-term vision so that
there is a long-term impact. We can only know
if we have an impact by doing M&E.
 If we care about preventing crime and
victimization in our communities, it only
makes sense to care about what works in
reducing crime and victimization. The only
way to know for sure what works and what
doesn’t work is to invest in evaluation.

8. Three general types for implemented
projects (phase 3):
 Process evaluation
 Outcome evaluation
 Impact evaluation

9.  Looks at the development and implementation of a
project.
 It shows if you’ve hit measurable targets and
implemented strategies as planned.
 It’s typically done at the end of the project and it
looks at the project from start to finish, assessing
cause-and-effect relationships between the project
components and outcomes.
 This type of evaluation can be very useful in
determining whether a project should be continued,
expanded upon, or eliminated.
 For example, your process evaluation might
confirm that 200 people have completed your skills-
training program.

10.  Outcome evaluation measures the change that
has occurred as a result of a project.
 For example, an outcome evaluation would tell
you how many of the 200 people that
completed your skills-training program
actually showed an increased confidence,
changed behaviours, found jobs because of the
new skills, etc.

11.  Looks at the long-term, deeper changes that
have resulted from that project.
 This type of evaluation could suggest that there
were changes to the lives of the participants
that did the skills-training, and this change
continued over time and maybe transferred
across generations.

12. 1. Identify goals (anticipated outcomes)
2. Describe the project (list project activities)
3. Identify what you want to know (evaluation questions)
 Determine what information you will need to collect:
 To see how your project is doing day to day (on-going
monitoring)
 To see if you are on track to achieve your results, if you are
on time and if you are using resources as planned mid-way
through your project (mid-term evaluation), so that you may
make changes as needed
 To see if the overall changes you were trying to achieve
actually happened by the end of the project (final
evaluation) and identify what you learned.

13. 4. Identify data sources and data collection tools
(See **These are some examples of sources of
information – how to collect the information)
5. Collect the information
6. Organize the information
7. Analyze the data
8. Report the results, identify next steps

14. II. Plan
You will be provided with monitoring and evaluation tools, and
examples of sources of information on how to collect the
information.
 The evaluation plan includes the information that will
be collected throughout the project and the indicators
used to evaluate this information. The project manager
will complete a final evaluation report by analyzing the
information provided in the plan to present the results
of the project.
 Please fill out the following information detailing
your monitoring and evaluation plan which will be
used for the final report. Please use some of the
indicators below.

15. Project managers can use their ‘Work Plan’ in
the application form (#10 + #11 in the
application form) to fill out Column 1 : “What
will be monitored and evaluated? “

16. Column 1
 What will be monitored and evaluated? [What
do you want to know about your project?]
 List the objectives and specific activities

17. Column 2
 How will it be monitored and evaluated?
[How will you know that the project is
achieving its objectives and outcomes?]
 See the list of example indicators below *
GO TO TABLE p.5-7:
*These are some examples of indicators for all projects
and for specific priority areas and objectives:

18. Column 3
 How will the information be collected?
List the:
1. Source of information (See below for examples**)
2. Tools used
3. How often the information will be collected
GO TO LIST p.8:
**These are some examples of sources of information – how
to collect the information:

19. Column 4
 What are the expected results? [What will
happen as a result of your project?]
 When do you expect to see the results?

20. What will be
monitored and
evaluated?
[What do you want
to know about your
project?]
List the objectives and
specific activities
How will it be
monitored and
evaluated?
[How will you know
that the project is
achieving its
objectives and
outcomes?]
See the list of example
indicators below *
How will the
information be
collected?
List the:
1. Source of
information (See below
for examples**)
2. Tools used
3. How often the
information will be
collected
What are the expected
results? [What will
happen as a result of
your project?]
When do you expect to
see the results?
Objective 1: To reduce
the incidence of
dating violence among
high school youth.
Objective 2: To
increase public
awareness and
understanding of
dating violence as a
serious issue.
Indicators:
Number of stakeholders
who attend planning
meetings
Number of
volunteer/in-kind
hours spent on
collaborative efforts
1. Project records
2. Minutes taken at
meetings AND
Time sheets
3. Monthly and
Ongoing
Results:
Increased involvement
of community
stakeholders in
collaborative efforts to
reduce dating violence
When get results:
End of the project

21. 1. We need to know the project's goals, priority
area and clientele it is trying to reach.
2. We need to develop a work plan, that
shows the relationships between the project’s
activities, outputs or results :
Planned Activities
E.g. Recruiting
participants, hiring
staff, organizing
workshops,
providing services
etc.
Tasks
How, by whom,
with what etc.
Timeline
Expected results or outputs
E.g. Services or products
developed by the activities,
outcome for the participants etc.

22.  Identify your project goal and who your clientele.
 Identify the objectives that will lead to your goal.
 Determine what the components of your project will be -
that is, your broad strategies or service areas.
 Describe the project inputs. Who and what will be required
to operate your project?
 For each component, describe your activities. Who will do
what, and when?
 Identify the outputs of your activities. How many
participants do you expect? What (and sometimes, how
many) tools, materials, or events will be produced?
 Identify the outcomes/results linked to these activities.
Remember that outcomes represent changes you hope to see
result from your activities; they are not just the delivery of
the activities themselves.
 You will want to mention the short-term and intermediate
outcomes of your activities, making sure that these in turn link to
your overall goal(s).

23. 3. Define the purpose of your evaluation and the
questions you want it to answer
4. Define indicators that will show your project is
achieving its expected results/outcomes
5. Identify sources of information for these
indicators
6. Determine how you will gather the information

24. 3. Identifying evaluation questions
 Determine the goal of the evaluation (not of
the project) – This will give you an idea of the
questions you will want the evaluation to answer.
 Find out what the funder, staff, participants,
partners, and others want to know.
 Here are some ideas:
 Was the project implemented as planned?
 Did the priority clientele access the project?
 Did the project achieve its purpose (expected results)?
 Were there unexpected results of the project (positive or
negative)?

25. 4. Identifying indicators
What is an "indicator"?
 A variable (or information) that measures one aspect of a project.
 It indicates whether a project has met a particular goal/objective.
 There should be at least 1 indicator for each outcome/expected
result.
There are two kinds of indicators:
 A process indicator provides evidence that a project activity has
taken place as planned.
 An outcome indicator provides evidence that a project activity has
caused a change or difference in behaviour, attitude, etc.
 So, an indicator must be something we expect to change from the
time the project begins (known as the baseline) until a later point
when the project activities have taken place and are likely to have
had an impact.

26. Indicators should:
 provide accurate and reliable evidence
 be easy to gather
 provide useful information for making
management decisions

27. What will be
monitored and
evaluated?
[What do you want
to know about your
project?]
List the objectives and
specific activities
How will it be
monitored and
evaluated?
[How will you know
that the project is
achieving its
objectives and
outcomes?]
See the list of example
indicators below *
How will the
information be
collected?
List the:
1. Source of
information (See below
for examples**)
2. Tools used
3. How often the
information will be
collected
What are the expected
results? [What will
happen as a result of
your project?]
When do you expect to
see the results?
Objective 1: To reduce
the incidence of dating
violence among high
school youth.
Objective 2: To increase
public awareness and
understanding of dating
violence as a serious
issue.
Number of stakeholders
who have "signed on" to
the project
1. Letters of
commitment
AND
Project Plan
AND
Literature
2. Comparison of
project plan to best
practices identified in
the literature
3. End of project
Results:
Enhanced commitment of
key stakeholders to a
comprehensive, evidence-
based plan for addressing
dating violence in the
community
When get results:
End of the project

28. What will be
monitored and
evaluated?
[What do you want
to know about your
project?]
List the objectives and
specific activities
How will it be
monitored and
evaluated?
[How will you know
that the project is
achieving its
objectives and
outcomes?]
See the list of example
indicators below *
How will the
information be
collected?
List the:
1. Source of
information (See below
for examples**)
2. Tools used
3. How often the
information will be
collected
What are the expected
results? [What will
happen as a result of
your project?]
When do you expect to
see the results?
Objective 2: To increase
public awareness and
understanding of
dating violence as a
serious issue.
Level of knowledge
about factors leading to
dating violence among
youth
1. Participants
2. Test of participant
awareness of the
factors leading to
dating violence
3. Before project
sessions start and
again when they are
finished
Results:
Increased participant
awareness about factors
that contribute to teen
dating violence
When get results:
Mid-term of the project

29. 5. Identifying information sources
 Once you have identified your indicators, you will need to
think about who will provide the information you need. It's
best to use a number of sources of information.
 Some examples are:
 Participants – intake form, interviews, focus groups,
observation
 Public – surveys, questionnaires, community-level
statistics
 Other agencies – focus groups, key informant interviews,
surveys
 Project staff – focus groups, key informant interviews,
project records/notes
 Media – review of media reports

30. 6. Choosing data collection methods
How can you get the information?
 Project records/document review
 Interviews/focus groups
 Surveys/questionnaires
 Participant observation
 Population level data/statistics

31. Qualitative data:
 It is in the form of words, but may also include any
information that is not numerical in form, such as
photographs, videos and sound recordings.
 Describes a specific context, event, people or
relationship in a broad way, by trying to
understand the underlying reasons for behaviour,
thoughts and feelings.
 Examples: observation, one-on-one interviews,
focus groups and case studies.

32. Quantitative data
 It is in the form of numbers.
 Used to count events or the number of people
who represent a particular background.
 Examples: surveys, questionnaires and
statistical data (such as census information).

33.  In all cases, it's important to have informed
consent for any information collected.
 If information collection includes photographs
or videos of participants, always obtain
participants' permission to use the
photos/videos in whatever way is anticipated.
 When collecting information from or taking
pictures of children and youth (under 18 years
of age), first obtain permission from their
parents.

34. Some options include:
 Continuously
 After each event/activity
 At regular intervals
 Before and after projects
You should try to gather information:
 before the project/activity begins (or soon after
it begins) and
 after it is complete

35. http://www.makivik.org/monitoring-evaluation-
tools/
Select:
“Evaluating Crime Prevention through Social
Development Projects: Handbook for
Community Groups”

36. 1. Evaluation Planning Tools
2. Evaluating Crime Prevention through Social
Development Projects: Handbook for
Community Groups
3. Australian Government – Evaluating
community crime prevention projects
4. Australian Government – Monitoring and
evaluating your project tip sheet

37. In this resource, the following is provided:
 Information on planning a project and the
project phases
 Information on developing an evaluation plan
 Examples of a project plan and an evaluation
plan

38. In this resource, the following is provided:
 More details than the previous resource on -
 Planning a project and the project phases
 Developing a logic model as a project plan
 Developing an evaluation plan
 It also provides information on -
 Data collection methods
 Analyzing data/information
 How to report the data/information
 Challenges and solutions to evaluation
 Other sources of information

39. In this resource, the following is provided:
 Step-by-step guide to making an evaluation
plan and evaluating a project
 Developing an action plan on what to do with
the findings from the evaluation
 Managing the evaluation

40. In this resource, the following is provided:
 A few basic tips on monitoring and evaluating
a project
 A few basic questions to consider when doing
an M&E