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Project planning
The document outlines the steps involved in project planning, including assessing the situation, identifying and prioritizing issues, designing the project, and developing implementation, monitoring and evaluation plans. It provides an example of planning an oral hygiene promotion project in a public primary school, and discusses commonly used tools like Gantt charts, logical framework analysis, and intervention mapping. Project planning is important as it helps select important problems and strategies, determine appropriate scope and quality, and identify resources to help implementation and evaluation.
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Project planning
- 1. Group Members: 439. DipNarayan 445. Mukesh 458. Sharmila 464. Suyasha 471. Manoj Presented by: Group 4 BPH 26th Batch Maharajgunj Medical Campus Institute of Medicine, TU Kathmandu, Nepal Assignment Subject: Project Planning and Development Assigned by: Assistant Prof. Ashok Bhurtyal Date of presentation: 4th Mar 2016
- 2. OUTLINE OF PRESENTATION •Introduction • Commonly used tools for project planning • Steps in Planning a project with Example • Summary
- 3.
- 4. INTRODUCTION “Project planning isa form of operational planning, whereby the consecutive steps to implement the project activities are carefully mapped out, based on an analysis of relevant information and linked to the program in which the project takes place and to which it should contribute. Essentially, project planning involves establishing the scope, aims and objectives of a project, the way in which the project will be performed, the roles and responsibilities of those involved, and the time and cost estimates.” (Project Management in Public Health in Europe, EU Health, 2011) Planning normally answer the question like what, how, who and when. Planning is simply how to seek the balance between project constraints to achieve the set goal.
- 5. INTRODUCTION CONT.… • ProjectCharter • Concept proposal Inputs in Project Planning • Assessment • Prioritization • Design of plan using various tools and techniques (Details in coming slides) Processes of Project Planning • Project Plan (Project requirements, Project Plan of Action and Project Management Plan-Implementation plan, Monitoring and Evaluation plan) Output of Project planning
- 6. COMMONLY USED TOOLSFOR PROJECT PLANNING • Gantt Chart • Problem tree analysis • SWOT Analysis • LFA (Logical Framework Analysis) • Project Managing Softwares • PRECEDE PROCEED • Intervention Mapping (esp. for health promotion projects)
- 7. PLANNING STEPS • Assessmentof situation • Identification and Prioritization • Project design and development • Plan for Implementation, monitoring and evaluation • Proposal development Describing the steps with an example of Oral hygiene promotion Project In Public Primary school of Sindhupalchowk
- 8. ASSESSMENT OF SITUATION •Stakeholder analysis (Project team, scientific community, leaders, community people, beneficiaries)Project Organization chart. • Study of legal frameworks • Construct framework for situation analysis • Baseline information collection and analysis (Secondary data review, surveys and other formal and informal sources)
- 9. IDENTIFICATION AND PRIORITIZATION Twocomponents • Problem identification and prioritization • Identification and prioritization of strategies
- 10. PROJECT DESIGN ANDDEVELOPMENT • Defining scope of project and set objectives • Defining project duration • Define the quality plan (Technical and managerial) • Planning for resources Human Resource planning Time and resource allocation Financial planning (Cost estimation and budgeting) Logistics planning (Contract suppliers and create procurement plan) • Planning for communication and coordination Cited from: Project Management in Public Health in Europe, EU Health, 2011
- 11. PLAN FOR IMPLEMENTATION •Plan for piloting/testing and scale up • Plan for tracking budget and work plan • Plan for risks and adaptable changes Cited from: Health Project Management-A manual of procedures for formulating and implementing health projects, WHO, 1974
- 12. PLAN FOR MONITORINGAND EVALUATION • Done on the basis of set targets, indicators, quality standards • PERT/CPM for tracking the project • LFA for tracking achievement and progress • Evaluation questions, evaluation targets, evaluation methods and timings
- 13. PROPOSAL DEVELOPMENT • Adjustmentin objectives and targets and other factors • Proposal outline • Writing of proposal • Submission to concerned authority for approval Cited from: Health Project Management-A manual of procedures for formulating and implementing health projects, WHO, 1974
- 14. SUMMARY Planning is expandingof concepts and refinement of ideas Relevance of planning • Selecting the important problem and appropriate strategy • Pre determines appropriate scope and quality • Identification of available resources and ways to mobilize them. • Helps in implementation and evaluation process
Editor's Notes
- #3 DON”T READOUT SLIDES RATHER JUST ELABORATE…….
- #5 Planning entails a series of decisions, from general and strategic decisions to specific operational ones, based on the gathering and analysis of information. Expanding of concepts and refinement of ideas
- #6 Project charter (refer to the contract or document that the project sponsor and project manager use to agree on the initial vision of the project(scope, baseline, resources, objectives at the high level) Project plan includes project requirement, project schedule and Project management plan (Implementation plan, monitoring and evaluation plan)
- #7 Project Managing Softwares (MS Project, Gantt Project, Wrike, 2-Plan Project, etc) PERT/CPM (Often used for tracking project)
- #8 Stakeholder Analysis (Both internal and External) which includes Project team, donors/ sponsors, partners, scientific community, leaders, decision maker and community people Project organization chart is made to identify the stakeholders
- #9 Stakeholder Analysis (Both internal and External) which includes Project team, donors/ sponsors, partners, scientific community, leaders, decision maker and community people Project organization chart is made to identify the stakeholders Policy review on oral hygiene Construct framework for situation analysis: PRECEDE/PROCEED model VDC profile, health post, school records
- #10 Use of various tools and evidences to do prioritization here we use the data from our base line surveys and evidences across the globe, policy constraints to prioritize our strategies and actions Using problem tree analysis and prioritization : main problem was improper brushing Demonstration, mass awareness , orientation to health teachers Pre-class compulsory brushing of school students
- #11 Defining scope of project (Areas, Activities- beneficiaries) Area: public primary school of Sindhupalchowk Target population: students of grade 1-3 class Objectives: to improve knowledge on oral hygiene of primary school students of Sindhupalchowk within 1 month. Human Resource planning (Part time/Fulltime||How many?| How they are going to recruited| How much salary? What type of Project manager, HR-Dentist, Epidemiologist, Health educators? Quality Plan- Set standard for both Technical Quality and Management Quality Defining project duration (timetables and milestones)
- #13 evaluation methods (Quantitative or qualitative)