In our most recent alliance with Swiss-based managerial consulting firm value4b, we had the pleasure to spend an afternoon at the University of Applied Sciences and Arts of Southern Switzerland (SUPSI), one of the nine professional universities recognised by the Swiss Confederation. Our partner and value4b owner Maurilio Savoldi was the architect of the event responsible for what turned out to be a large audience of business leaders and technology gurus who attended with great enthusiasm and curiosity with the hopes to learn about new trends in the technology available to support digital transformation, continuous improvement and change management..

1. 28 March, 2018
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2. Your entire organisation
all on one screen
PRESTO offers maximum flexibility in managing
your organisational chart, its people, processes
and everything else that your business leaders
need to understand the landscape of your
company
• 6 divisions
• 243 employees
• 21 teams
• 199 processes
Add, modify and delete teams with ease
communicating to your HR department
organisational changes as they are made in real
time
2
KPIs | Change management | Risk | Waste
Ideation | Skills | IT | Continuous improvement |
Issues | Audit | Documents
Strategy deployment
Competency development
13 core functions to date!

3. • Formalise the buy-in & sponsorship process
• Agree & communicate governance structure
• Agree roles, responsibilities & commitment expectations
• Ensure skill sets required align to resources available
• Offer enhanced transparency into the project task list to
ensure discipline in deliverable management
• Empower accountable parties to lead
• Escalate risk in real time
• Invest in your future by capturing lessons learnt in real
time
Guiding principles

4. Project CharterR-A-C-I
Program Director
(aka Change Manager)
• monitors and coaches the ongoing progress of each
project workstream.
• has a mandate to lead made visible to all stakeholders
& participants by the project sponsors
• is equipped with the necessary soft skills to know
when, where, and how to engage the stakeholders.
• has real-time visibility into unexpected variance which
jeopardises the quality of the project and can effectively
communicate risk in a non-confrontational manner
• uses the project charter to get buy-in, the RACI to set
expectations and an activity plan to ensure focus and
discipline in the ongoing prioritisation of project tasks &
expected milestones
task list
Your change management team
Soft skills

5. Your change management team, equipped to
focused on results
Program Director
(aka Change Manager)
proj charter
tasks list (proj plan)
proj governance
Project 1 Project 2 Project 3 Project 4 Project 5 Project 6
road hazards
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6. A structured buy-in process
• Objectives
• Principles
• Dependencies
• Risks
• Constraints
• Milestones
• Key metrics

7. Project governance
the PRESTO way
Roles, responsibilities & expectations set with precision

8. Get granular
the task list
No matter where you sit in the
organisational structure, a few
seconds and a couple of clicks is
all you will need to arrive at the
level of detail you require
• milestones
• exercises
• group exercises
• brainstorm
• webinar
• discussions
• presentations
• workshops
• signoffs
• validations

9. Promote non-confrontational sense of urgency
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Customised
workgroup
calendars
Create, export,
& save
customised
workgroup
calendars to
communicate
key deliverables
and participant
involvement
more effectively

10. Interactive checklist management
Project participants are granted access to
task lists in which they are responsible allowing
them to update the team in real-time
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Engage your stakeholders by giving real-time
accessibility into your project plan
Gantt chart reporting
• by project phase
• by project
• by business transformation initiative

11. the 2-way
PMO view
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R-A-C-I super filter capabilities
Locate who & what you need, when you need it!
Filter by ownership, involvement (RACI), period of activity (or
inactivity), status, benefit types, and much more
A first-of-a-kind solution
Toggle back-and-forth from traditional view to our
kanban-style project management whiteboard to offer
an immediate visual impact necessary to articulate
project statuses with the phase in which each project
finds itself in

12. All the details you need, all in one place
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13. Top-down visibility at 360°
Accelerated tactical
decision making
Offering multiple dashboards, project
status & costing reports, as well as
graphic reporting, your Senior
Managers will have the visibility they
need see project risk as it is escalated
in real time
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14. Manage variance
& uncertainty

15. Communicate risk in real time and build a
dynamic archive of lessons learnt through
simple OBSERVATION
Principles
Objectives
Dependencies
Constraints
Risks
your project’s superhighway
January 13
The project has been agreed amongst the sponsor together with the stakeholders.
All principles, objectives, dependencies, constraints and risks were identified and
reviewed by the team
February 3
An unexpected operational issue with a key client has occurred causing key project
workstream team members to suspend their engagement in your project
February 23
Client issue resolved
April 7 – Management Meeting
a) Key stakeholder concerned about key principle agreed in January
b) Program manager believes that the product development team lacks the
know-how required to deliver on one of the key requirements
c) Slowdown in deliverables due to Easter holiday staffing issues
May 9
Staffing issues resolved
June 8
Stakeholder confirms no issue with project principles
June 8
May 9
a
Apr 7
Feb 23 a
Feb 3
start
Jan 13
top-down
consolidated view

16. What can go wrong?
(project road hazards)
1. Management has ordered a complete stop to all
project activities
2. Management has ordered a partial stop to
specific project activities
1. Activities taking place that are not agreed in the project charter
2. Project resources engaged in activities that do not fall within their set of responsibilities
3. Project stakeholder(s) not in agreement with exercises being proposed
4. Project stakeholder(s) not in agreement with exercises being performed
1. Quality levels of project resource output is causing risk to project
2. Resources have partially stopped working
3. Resources are working at a slower than expected work pace
4. Resources have completely stopped working
1. Unexpected event causing project
slowdown
2. Unexpected event causing project
suspension
3. Unexpected event causing cancellation of
exercise
1. Corrective exercise is required to resolve an unexpected problem
2. New exercise has been introduced to the project plan
3. New project objectives have been added to the original project plan
4. Project objectives have been eliminated from the original project plan
1. Shortage of required resources
2. Subject matter experts lack required skill sets
3. Excessive bureaucracy and managerial confirmation required to make changes
4. Lack of key managerial figures heads involved in key discussions
1. Confusion regarding roles and
responsibilities and project
expectations
2. Exercises performed don't seem to be
in line with business objectives
3. Lack of focus amongst the participants
is causing disruption
4. Contradictory behaviour regarding
project objectives
150+ yrs.
PM experience

17. Use visual cues to drive decision making
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Statistics, analytics & metrics
We know very well that all too often a
picture will be necessary to keep the
team focused on what is of high
priority. PRESTO is rich in graphic
reporting to ensure maximum
efficiency in communication. If the
report you need is not available, let
us know and we’ll create it!

18. • track project costing
• track benefits
expected vs. benefits
achieved
Benchmark results with Hoshin Kanri