Universities and colleges are constantly undertaking significant change activities. These activities will typically be managed using existing institutional project and change management processes. Often, however, there is a lack of consistency and rigour in the governance approach. This can lead to significant cost overruns and project failure when confronted with the challenges of a major change project. Major projects require a more rigorous approach to governance and project management to deliver success.
The UCISA Major Project Governance Assessment Toolkit has been developed to assist staff who are managing or participating in major change projects.
The toolkit provides:
a) guidance on assessing which projects should be classed as Major
b) the key governance elements that must be managed for Major projects
c) an assessment tool for project governance to help ensure that the required governance actions are established and work effectively throughout the life of the project
d) a visualisation tool for project governance which gives a view of the project as it currently stands and the changes since the last review
e) case studies on the use of the toolkit at the University of Edinburgh
The toolkit has been designed to be complementary to existing project and change management processes. The toolkit fills an important gap by providing a repeatable assessment process that covers all aspects of governance for Major Projects. The toolkit can be used as a reference point and checklist for any project.
This presentation is from the UCISA15 conference in Ednburgh and may be useful for any organisation wishing to adopt the toolkit.
Project Governance is the ultimate part of the project within which some critical decisions about the project are made. It is an extremely critical element of a project since the liabilities and responsibilities accompanying an organization are laid down in this framework, and none of the framework is equivalent to what project governance provides. Therefore, if your company has a well-defined approach which is project governance, you will be able to take far better and effective decisions. In such a case project proposal template comes in very handy. Without a project proposal in place you will not be able to coordinate your resources, equipment and other materials within the timeframe decided. This will make it difficult for you to meet your project objectives. Here we have provided an informative project governance PPT template to help you present your proposal so that you don’t go off track. This template will help you in remaining inline with your goals and objectives, and it will also help you in focusing on the aspects that make a project successful. Define your project content and key deliverables using this PPT. You can also describe the various stages, and the steps involved such as initial consultation, solution design, and modelling, implementation, etc. It is also imperative that you cite your services that are unique to your organization. This PPT slideshow has been designed after conducting thorough research on the topic and so it entails all the key elements like project summary, project timeline, fee structure, about us, etc. that you can easily use to propose your services in front of your clients. Therefore download this Project Governance Proposal PowerPoint Presentation Slides now to professionally and effectively demonstrate your expertise with a proposal that shines.
AVENEW Indonesia is an organization in providing management consulting services that form the basic building blocks required for implementing the Enterprise Project Management.
At AVENEW Indonesia, we work closely with our valued customers to increase their readiness level to implement Enterprise Project Management. This includes training, methodology development, tools implementation, assessment, and other services. We also provide coaching model to deliver real results for our training services and project management consulting.
AVENEW Indonesia differentiation is in its focused business model and its specialized Management Consultancy service portfolio and after sales services that makes AVENEW Indonesia a unique, credible, unbiased service provider.
AVENEW Indonesia provides different services in the education and consultancy. Our basic services cover:
Consultation
1. Project Management
2. Project Performance Management
3. Risk Management
4. Feasibility Study
5. Infrastructure Development
6. Establishing Project Management Office
Training
1. Project Management
a. Project Management Fundamentals
b. Applied Project Management
c. IT Project Management
d. Construction Project Management
e. Project Management for EPC Project
f. Project Management for Property Industry
g. Project Management for Banking Industry
h. Project Management Feasibility Study
i. Global Project Management
2. Risk Management
a. Risk Management Essentials
b. Risk Management Workshop
3. PMI Credentials Exam Preparation
a. PMP Exam Preparation
b. CAPM Exam Preparation
c. PMI-RMP Exam Preparation
4. Project Management Software
a. Primavera P6
b. Microsoft Project
Get skilled and prove your knowledge with being certified! Visit our website at www.avenew.co.id or email us at info@avenew.co.id
Project Governance is the ultimate part of the project within which some critical decisions about the project are made. It is an extremely critical element of a project since the liabilities and responsibilities accompanying an organization are laid down in this framework, and none of the framework is equivalent to what project governance provides. Therefore, if your company has a well-defined approach which is project governance, you will be able to take far better and effective decisions. In such a case project proposal template comes in very handy. Without a project proposal in place you will not be able to coordinate your resources, equipment and other materials within the timeframe decided. This will make it difficult for you to meet your project objectives. Here we have provided an informative project governance PPT template to help you present your proposal so that you don’t go off track. This template will help you in remaining inline with your goals and objectives, and it will also help you in focusing on the aspects that make a project successful. Define your project content and key deliverables using this PPT. You can also describe the various stages, and the steps involved such as initial consultation, solution design, and modelling, implementation, etc. It is also imperative that you cite your services that are unique to your organization. This PPT slideshow has been designed after conducting thorough research on the topic and so it entails all the key elements like project summary, project timeline, fee structure, about us, etc. that you can easily use to propose your services in front of your clients. Therefore download this Project Governance Proposal PowerPoint Presentation Slides now to professionally and effectively demonstrate your expertise with a proposal that shines.
AVENEW Indonesia is an organization in providing management consulting services that form the basic building blocks required for implementing the Enterprise Project Management.
At AVENEW Indonesia, we work closely with our valued customers to increase their readiness level to implement Enterprise Project Management. This includes training, methodology development, tools implementation, assessment, and other services. We also provide coaching model to deliver real results for our training services and project management consulting.
AVENEW Indonesia differentiation is in its focused business model and its specialized Management Consultancy service portfolio and after sales services that makes AVENEW Indonesia a unique, credible, unbiased service provider.
AVENEW Indonesia provides different services in the education and consultancy. Our basic services cover:
Consultation
1. Project Management
2. Project Performance Management
3. Risk Management
4. Feasibility Study
5. Infrastructure Development
6. Establishing Project Management Office
Training
1. Project Management
a. Project Management Fundamentals
b. Applied Project Management
c. IT Project Management
d. Construction Project Management
e. Project Management for EPC Project
f. Project Management for Property Industry
g. Project Management for Banking Industry
h. Project Management Feasibility Study
i. Global Project Management
2. Risk Management
a. Risk Management Essentials
b. Risk Management Workshop
3. PMI Credentials Exam Preparation
a. PMP Exam Preparation
b. CAPM Exam Preparation
c. PMI-RMP Exam Preparation
4. Project Management Software
a. Primavera P6
b. Microsoft Project
Get skilled and prove your knowledge with being certified! Visit our website at www.avenew.co.id or email us at info@avenew.co.id
https://www.wrike.com - Traditional project management (PM) meant big projects, strict hierarchy and top-down planning. Today it’s vital to be quickly adjustable hence bureaucracy yields to collaboration. Smaller projects take fewer resources yet work out better than big ones. Successful teams turn out to be more productive via blogs, wikis and collaboration tools. Find out how you can upgrade your PM practices to 2.0.
Critical Success Factors Affecting Project Performance in Turkish IT Sector -...systred
The business contribution part of early findings of the research - presented in PMI EMEA Congress 2013 in Istanbul - that evaluated what do we understand from project success and the effect of success factors.
Asset finance system project initiation 101. “Selecting and implementing a new asset finance system? In the second of three articles, we go back to basics to take a look at what you need to consider at the start of your project to give yourself the best chance of success.” This has necessarily been a brief look at Project Initiation. We welcome comments and would be happy to help you get your project off to a good start.
How to implement team communication strategies remotelyOrangescrum
Team communication is the foundation of any project’s success. This especially becomes challenging even for remote teams. Project management software like Orangescrum helps in better team collaboration.
We could possibly all think about projects which have “failed” – probably process got worse instead of better, perhaps they were terminated due to cost overruns, or maybe techniques were released with essential mistakes.
Project Management PowerPoint PPT Content Modern SampleAndrew Schwartz
184 slides includes: the definition of projects, characteristics of projects, what project is not, project management basics, characteristics, and successful project management. The process of project management, role of a project manager, learning from best practices, project management practices, the project management institute, PMBOK body of knowledge, connecting project with strategy, project management process, how to create a project plan, project management challenges and advantages, the cycles and challenges of project management, project scheduling, building project teams, project requirements, project processes, celebrations, recognitions, rewards, how to's and more.
The six step guide to practical project managementMindGenius
The six step guide to practical project management
If you think managing projects is too difficult, think again.
We’ve stripped back project management processes to the
basics – to make it quicker and easier, without sacrificing
the vital ingredients for success.
“If you’re looking for some real-world guidance, then The Six Step Guide to Practical Project Management will help.”
Dr Andrew Makar, Tactical Project Management
Lecture on project governance and failure presented to a Master’s level class in strategic project management at University College London on March 25-26, 2009. The class was led by Dr. Andrew Edkins, UCL Senior Lecturer.
I blogged about this on ZDNet: http://blogs.zdnet.com/projectfailures/?p=2528
Project Management is a well defined concept found in many guidebooks and Bodies of Knowledge. Putting these guides and BOK’s to work for the benefit of the enterprise is the role of Project Governance
“You can download this product from SlideTeam.net”
Project management proposal helps to facilitate a professional relationship between the company and its outside contributors. It is the initial framework for establishing the concept of the project, explaining all its details. This well-formatted PPT slideshow will help you in gaining approval for your project. It will assist you in getting the funding and the support you require to move forward in your project by providing a clear rationale. Explain the benefits of investing in your project and how it will help in resolving the potential business issues of your clients. This Project Management Proposal Template PowerPoint Presentation is designed in such a way that it will help in supporting your organization’s vision and long term objectives. It uses concise language so that the user can easily identify the information and edit it as per the requirement. Mention here measurable benefits like key deliverables in order to persuade your clients that investing in your project will bring them higher returns. This PPT slideshow also outlines some of the phases that a project has to go through to make it a success like the initial consultation, solution modeling, etc. You can state your pro- payroll services like provide leading edge payroll solutions, guarantee on-time payroll, 24 hours coverage, etc. in this informative PowerPoint presentation. Use this PPT slide to stand out of the pack from your competitors. Download this customizable template now to paint your company as the ultimate solution to all the business problems that your client faces. https://bit.ly/3IN4Aw3
https://www.wrike.com - Traditional project management (PM) meant big projects, strict hierarchy and top-down planning. Today it’s vital to be quickly adjustable hence bureaucracy yields to collaboration. Smaller projects take fewer resources yet work out better than big ones. Successful teams turn out to be more productive via blogs, wikis and collaboration tools. Find out how you can upgrade your PM practices to 2.0.
Critical Success Factors Affecting Project Performance in Turkish IT Sector -...systred
The business contribution part of early findings of the research - presented in PMI EMEA Congress 2013 in Istanbul - that evaluated what do we understand from project success and the effect of success factors.
Asset finance system project initiation 101. “Selecting and implementing a new asset finance system? In the second of three articles, we go back to basics to take a look at what you need to consider at the start of your project to give yourself the best chance of success.” This has necessarily been a brief look at Project Initiation. We welcome comments and would be happy to help you get your project off to a good start.
How to implement team communication strategies remotelyOrangescrum
Team communication is the foundation of any project’s success. This especially becomes challenging even for remote teams. Project management software like Orangescrum helps in better team collaboration.
We could possibly all think about projects which have “failed” – probably process got worse instead of better, perhaps they were terminated due to cost overruns, or maybe techniques were released with essential mistakes.
Project Management PowerPoint PPT Content Modern SampleAndrew Schwartz
184 slides includes: the definition of projects, characteristics of projects, what project is not, project management basics, characteristics, and successful project management. The process of project management, role of a project manager, learning from best practices, project management practices, the project management institute, PMBOK body of knowledge, connecting project with strategy, project management process, how to create a project plan, project management challenges and advantages, the cycles and challenges of project management, project scheduling, building project teams, project requirements, project processes, celebrations, recognitions, rewards, how to's and more.
The six step guide to practical project managementMindGenius
The six step guide to practical project management
If you think managing projects is too difficult, think again.
We’ve stripped back project management processes to the
basics – to make it quicker and easier, without sacrificing
the vital ingredients for success.
“If you’re looking for some real-world guidance, then The Six Step Guide to Practical Project Management will help.”
Dr Andrew Makar, Tactical Project Management
Lecture on project governance and failure presented to a Master’s level class in strategic project management at University College London on March 25-26, 2009. The class was led by Dr. Andrew Edkins, UCL Senior Lecturer.
I blogged about this on ZDNet: http://blogs.zdnet.com/projectfailures/?p=2528
Project Management is a well defined concept found in many guidebooks and Bodies of Knowledge. Putting these guides and BOK’s to work for the benefit of the enterprise is the role of Project Governance
“You can download this product from SlideTeam.net”
Project management proposal helps to facilitate a professional relationship between the company and its outside contributors. It is the initial framework for establishing the concept of the project, explaining all its details. This well-formatted PPT slideshow will help you in gaining approval for your project. It will assist you in getting the funding and the support you require to move forward in your project by providing a clear rationale. Explain the benefits of investing in your project and how it will help in resolving the potential business issues of your clients. This Project Management Proposal Template PowerPoint Presentation is designed in such a way that it will help in supporting your organization’s vision and long term objectives. It uses concise language so that the user can easily identify the information and edit it as per the requirement. Mention here measurable benefits like key deliverables in order to persuade your clients that investing in your project will bring them higher returns. This PPT slideshow also outlines some of the phases that a project has to go through to make it a success like the initial consultation, solution modeling, etc. You can state your pro- payroll services like provide leading edge payroll solutions, guarantee on-time payroll, 24 hours coverage, etc. in this informative PowerPoint presentation. Use this PPT slide to stand out of the pack from your competitors. Download this customizable template now to paint your company as the ultimate solution to all the business problems that your client faces. https://bit.ly/3IN4Aw3
Piloting Major Business Change: Worktribe Research Management at the Universi...Mark Ritchie
The University of Edinburgh is leading the UK HE sector in providing a world class IT solution to support research management from project idea through costing, bid, award, post-award management and closure.
The new Worktribe Research Management system, which was procured and developed jointly with Heriot-Watt University, was launched on 18th April 2016. Worktribe was successfully piloted from November 2015 with a School or Research Institute from each College. The three Pilots Schools combined to provide over 1,000 active bids and projects to be managed in the new system. The “real world” testing provided by the pilot highlighted that that the solution worked. The Pilot increased confidence in the solution within the project team, Pilot Schools and User Groups. The Pilot also identified some business challenges and technical problems enabling these to be investigated and resolved ahead of the roll-out across the University.
This presentation provides a high level overview of the project and the lessons learned.
Evaluation serves two main purposes: accountability and learning. Development agencies have tended to prioritize the first, and given responsibility for that to centralized units. But evaluation for learning is the area where observers find the greatest need today and tomorrow. A learning approach to evaluation looks to designing evaluation with learning in mind.
Final Class Presentation on Project Audit and Closure.pptGeorgeKabongah2
To understand the process of project audit
To recognize the value of an audit to project management
To determine when to terminate a project
To identify various reasons why a project is terminated
To identify checklist
UCISA Project and Change Management Group Toolkits Mark Ritchie
The UCISA Project and Change Management Group (PCMG) is dedicated to improving project and change management practice across HE and FE. Effective project and change management will improve outcomes and increase benefits to students, staff and the wider community. In our first three years we have developed a range of toolkits to support project and change management professionals. These are public resources that can be used by anyone.
This presentation describes PCMG and provides an overview, with links, to our toolkits.
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Douglas Smith, a certified Organizational Development (OD) Practitioner, demonstrates how HCSC has applied OD principles to its Infrastructure department, bridging the gap between IT and the business. He shares five tips for creating a hybrid IT professional, someone who can interact seamlessly with both the business and IT. If you’ve been charged with helping your team reach its full potential, this presentation is not to be missed.
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Project Services are part of Information Services at the University of Edinburgh. This slide set provides an overview of what we do. If you have any questions about Project Services contact mark.ritchie@ed.ac.uk
By popular demand we present the 'ready for Change' Roadshow slides covering the PRINCE2 2017 Update, Change Management and 'A Cocktail of PM Approaches' how it all fits together
Provides an overall project summary which includes prepare their people leader’s role in the company’s learning culture, strengthening the leader’s abilities to support the Future of Work skill development of their team members. It also includes a project overview (objectives, planning assumptions, design concept, project outline, basic evaluation plan, and change management plan
We all know that End User Adoption is an important area of focus in your SharePoint project. In this session we will take a closer look at the End User Adoption work stream and the associated roles, responsibilities, and tasks for the project plan. We will also review case studies to demonstrate how these differ based on the size of the project and the specific needs of the organization. You’ll walk away from this session with a tactical formula you can follow to create your end user adoption strategy and templates to support the process.
Similar to UCISA Major Project Governance Assessment Toolkit (20)
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Digital Transformation is about more than just technology. Our goal is to adopt new "digital first" ways of working which leverage technology, further our mission and provide a world class experience for our students and staff. Digital Transformation is a major, multi-year portfolio of programmes and projects. The current programmes are:
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This guidance has been developed to assist staff who are managing or participating in IT and business change projects. It has been developed by the UCISA Project and Change Management Group and is based on best practice guidance provided by PRINCE2 and experience of delivering major IT and business change projects at the University of Sheffield, University of Edinburgh, Lancaster University and Edinburgh Napier University.
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d) a visualisation tool for project governance which gives a view of the project as it currently stands and the changes since the last review
e) case studies on the use of the Toolkit at the University of Edinburgh
The Toolkit has been designed to be complementary to existing project and change management processes. The Toolkit fills an important gap by providing a repeatable assessment process that covers all aspects of governance for Major Projects. The Toolkit can be used as a reference point and checklist for any project.
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1. Major Project Governance
Assessment Toolkit
Mark Ritchie, University of Edinburgh
Pauline Woods-Wilson, Lancaster University
Project and Change Management Group
2. Project and Change Management Group
• Established March 2013
• Committee from across UK HE
• Committee members new to
UCISA
• Focus on providing practical
resources for practitioners
• Collaborative and action
oriented group – more than just
the sum of the parts!
“Working together to promote and develop project and change
management best practice in HE and FE”
3. UCISA Project and Change Management
Group
• ~280 subscribers on mailing list
• ~100 followers on Twitter
• 2 resources published
• Major Projects Governance
Assessment Toolkit (July 2014)
• Effective Risk Management
(December 2014)
• First event PCMG15 (June 2015)
“Working together to promote and develop project and change
management best practice in HE and FE”
5. Why is it needed?
• Project governance often ineffective
• Unclear roles and responsibilities
• Lack of confidence in project status
• Focus on IT rather than business
requirements and benefits
• Weak change management
• Unclear where action required
Unforeseen risks and issues
Poor project outcomes
6. How was it developed?
Peer review
by Project
and Change
Management
Group (2013)
Role
definitions
and “business
as usual”
added by
Lancaster
University
(2014)
UCISA Best
Practice
Toolkit
Published
(2014)
• Student Record Implementation
Lessons Learned (2009)
• Shared Academic Timetabling
(2010-13)
• Adopted for all major IT projects
(2012)
• Research Management (2013-14)
• University Web Site CMS (2014)
• Library Management (2014-15)
7. What’s in the toolkit?
Governance
assessment
process
Scorecard
for
identifying
major
projects
Project
governance
elements
Role
descriptions
Visualisation
tool
Case studies
8. Major Projects
“A major project is a project that has a significant financial, operational, or
reputational impact on a university or college”
COST
Consider whole life costs
over 48 months
IMPACT
Consider extent and nature
of impact on students and
staff
COMPLEXITY
Consider number of external
stakeholders and changes to
business processes and IT systems
REPUTATION
Consider potential for reputational
damage if project goes wrong
The toolkit can be used as a checklist for any project and modified to meet
your institutional requirements
9. Project Governance Elements
Vision for
Change
Business Case
and Alignment
Team Building Communication
Implementation
Risk
Management
Project
Management
Governance
Structures
Measurement
Benefits
Realisation
Business As
Usual
Learning
Sponsorship &
Stakeholder
Buy in
Create vision
Engage people
Deliver
Embed
11. Project Roles
Project Sponsor
Owns the business case and is ultimately accountable for the success or
failure of the project
Senior User
Ensures that the services delivered by the project meet the needs of
user stakeholders
12. Project Roles
Senior
Supplier
Represents the team delivering the project and is accountable for the
quality, performance, technical integrity and timeliness of the supplier
deliverables
Project Board
Provides overall governance for the project. The key members of the Project
Board are the Project Executive, the Senior User and the Senior Supplier
13. Project Roles
User Group
Represents the diverse range of user stakeholders for the project. The
primary responsibility of the User Group is to ensure that the project
deliverables meet the needs of users. The Senior User typically chairs the
User Group and represents user interests on the Project Board
Project Manager
Has day to day responsibility for running the project and is accountable to
the Project Board. The Project Manager is responsible for ensuring that
project produces the required deliverables within the tolerances agreed
with the Project Board
14. Project Roles
Project
Assurance
An audit function used to ensue that the project is being run correctly and
that complete and accurate information reaches the Project Board.
16. Visualisation – Single Assessment
0
1
2
3
4
5
6
7
8
9
10
Vision
Business Case
Sponsorship and
Stakeholder Buy-In
Team Building
Communication
Governance
Structures
Project Management
Risk Management &
Assurance
Implementation
Measurement
Business As Usual
Benefits & Ongoing
Improvement
Learning
17. Visualisation – Assessment Over Time
0
1
2
3
4
5
6
7
8
9
10
Vision
Business Case
Sponsorship and
Stakeholder Buy-In
Team Building
Communication
Governance Structures
Project Management
Risk Management &
Assurance
Implementation
Measurement
Business As Usual
Benefits & Ongoing
Improvement
Learning
___ July 2013
___ Feb 2014
18. Act Following Assessment
Focus on the governance elements most needing attention
Publicise outcomes and increase project engagement
Recognise and reinforce existing good practice
Follow up suggestions for improvement
IMPROVE
PROJECT
OUTCOMES
19. Feedback So Far
We have had some success with the Major Projects Assessment
Toolkit. The gap for us was sizing across the project piece. We have
addressed this by amending the toolkit so that we can understand the
requirements for different sizes of project.
This looks really interesting, I have asked our internal auditors to do a
review of projects and programmes to pick up on exactly some of these
issues!
We hope that the governance assessment and visualisation tool will help
people understand where we are and aren’t making progress with our
projects’ health. It seemed very clear to us, and we are always looking at
ways to present concepts visually.
20. Any Questions?
UCISA Project and Change
Management Group
https://twitter.com/UCISA_PCMG
https://www.linkedin.com/groups/UCISAPCMG
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Join our mailing list to have your say and find out more!
Major Project Governance
Assessment Toolkit
Editor's Notes
Mark Ritchie (University of Edinburgh)
Deputy Director and Head of Project Services
Chair of UCISA Project and Change Management Group
Lead author of Major Project Governance Assessment Toolkit
Pauline Woods-Wilson (University of Lancaster)
Head of Project Management and Planning
Founder member of UCISA Project and Change Management Group
Co-author of Major Project Governance Assessment Toolkit
UCISA Project and Change Management Group was modelled initially on the EDUCAUSE Project Management Constituent Group
Our place on the UCISA Executive give the group more potential to influence to project and change management in UK HE and FE
We monitor stakeholder engagement at every committee meeting
We’re pleased that the Major Project Governance Assessment Toolkit was our first resources as it includes so many themes which will run through our work going forward
If there are any other resources you’d value please let us know.
Our simple aim is to make project and change delivery in HE and FE more successful.
Toolkit is complementary to existing project and change management processes.
Toolkit is suitable for any business change or IT project being delivered using any methodology.
We believe the toolkit is practical to implement and strategic in value.
Audience Question
How many of you were aware of the toolkit prior to this conference?
How many of you have used the toolkit in any aspect of your current work?
How many plan to use the toolkit, or any aspect of it, in the future?
Create Vision
Vision for Change A vision of what the project want to achieve any why. Using language readily understandable to the business and in the largely unencumbered by descriptions of how it will be done, how much it will cost or how long it will take.
Business Case / Alignment The hard facts describing how the vision is to be delivered i.e. the approach, costs, benefits, timescales and risks.
Engage People
Sponsorship and Stakeholder Buy-InOwnership for the project and its deliverables. User leadership and engagement.
Team Building The team delivering the project, their shared commitment and delivery capability.
Communication Engaging and informing the wider community of project stakeholders.
Deliver
Governance Structures The people and processes used to provide effective governance for the project.
Project Management and Planning Project management and its context. The clarity and appropriateness of the project plan. Effectiveness of project and resource management processes.
Risk Management and Assurance The effectiveness of progress monitoring, financial controls, risk/issues management and project assurance.
ImplementationBusiness and technical acceptance criteria. The quality and completeness of the implementation plan including agreed contingency arrangements.
Embed
Business As Usual (Service Delivery)University of Lancaster introduced the new Business as Usual (BAU) / Service Delivery governance element to the set developed by University of Edinburgh. Lancaster have adopted the ITIL guidance on designing the Service elements early on in the project i.e. by agreeing and documenting the ITIL Service Design Package during the design phase before the solution is implemented. Not all of this can be completed at the start of the project, and will run through the project until it is handed over the Service support team running. Key elements include:
Fully defined and costed business as usual service.
Agreed plan for transition to the live service
Business continuity, backup and recovery arrangements
Supplier and contract management
Benefits Realisation and Ongoing Improvement
Credible assessment of benefits to be delivered by the project. Benefits regularly reviewed and updated as project progresses including identification of activities to support benefits realisation. Responsibilities, processes and timing for post project benefit realisation reviews.
Measurement Baseline measures of situation before project started and plans for reporting improvements against the baseline. Other performance measures for the solution being delivered by the project.
Learning Lessons learned from previous similar projects. Processes for learning during the project. Post project reviews for identifying learning to improve the services delivered and/or future projects.
Toolkit provides guidance for establish appropriate project roles and responsibilities.
Roles def9ined in the toolkit re based on PRINCE2 - Project Executive / Senior User / Senior Supplier / Project Board / User Group / Project Manager
Lancaster University, early on in the institution's maturity on running projects, detailed Project Roles, with accompanying checklists, in a booklet for use when starting up a project or when introducing a new member of the project team to their role. A summary of the Lancaster University role information has been incorporated in the toolkit.
If you fail to establish appropriate roles and responsibilities your project is unlikely to succeed.
Audience Question
Which roles are least understood or done least well at your institution?
Governance Assessment as an Engagement Tool
The assessment process itself increases:
Awareness of the project information required by different stakeholders
Project engagement and awareness of all staff completing the assessment
Awareness of stakeholder viewpoints within the project team and Project Board
The above chart was produced by the assessment of real project undertaken by the University of Edinburgh
The above chart was produced by the assessment of real project undertaken by the University of Edinburgh
Audience Question
How many of you plan to have a closer look?
How may of you are considering using it at your institution?