SlideShare a Scribd company logo
~Author Unknown
Different isn’t always better, but better is always
different.
PMO 2.0
Mission
3
To provide an enterprise-wide approach to identify,
prioritize, and successfully execute a technology portfolio
of initiatives and projects that are aligned with our
strategic goals and key results.
The Project Management Office is responsible for establishing
and implementing best practices for the benefit of  OUR
COMPANY in a way that encourages collaboration,
standardization, and overall improvements.
Vision
4
	
  •	
  Build	
  project	
  management	
  maturity	
  at	
  the	
  
organiza6onal	
  level
	
  •	
  Source	
  of	
  project	
  management	
  leadership	
  and	
  
exper6se
	
  •	
  Promote	
  best	
  prac6ce	
  standards,	
  quality,	
  and	
  
methodologies	
  into	
  a	
  project	
  management	
  
discipline
	
  •	
  U6lize	
  PMBOK-­‐based	
  methodology	
  and	
  ITIL	
  
Framework	
  as	
  well	
  as	
  support	
  "best	
  fit"	
  approach	
  
for	
  project	
  management
	
  •	
  Provide	
  a	
  consistent	
  channel	
  of	
  communica6on	
  
for	
  project	
  status,	
  financial	
  health,	
  and	
  mi6ga6on	
  
of	
  issues,	
  risk,	
  and	
  dependencies	
  across	
  projects,	
  
departments,	
  and/or	
  divisions
	
  •	
  Guide	
  key	
  IT	
  projects	
  from	
  implementa6on	
  
through	
  a	
  successful	
  conclusion
Accomplishments
5
Since June 2013…*
• Closed - 20 projects
• In Flight - 23 projects
Milestones
Jun ’13 - Established PMO process and templates
Oct ’13 - Began monthly financial tracking and forecasting
in Clarity
Jan ’14 - Finance 101 with Finance team
Mar ’14 - Began monthly status reporting - Executive and
All views
Apr ’14 - Implemented Design ACE process in conjunction
with Strategy, Architecture, Product Development
Ongoing Activities
• Identified and resolved issues with financial tracking systems (Peoplesoft, Clarity)
• Implemented ad hoc status tracking for PO/Invoice tracking, ACE readiness, etc.
• Continued to identify roles & responsibilities with Strategy, Architecture, and Product
Development teams
• Participation, engagement in ORGANIZATION-wide Program Management initiatives
• Clarity Business User Group participant
• Routine meetings with Delivery Partners
6
1
2
3
4
5
Ad-
Hoc
Abbrev
-iated
Organ-
ized
Man-
aged
Optim-
ized
Functional PMO
• Unpredictable, poorly controlled, reactive.
• No standardized tools, processes.
Support PMO
• Standardized processes, but PMO lacks management,
oversight, communication about projects.
• Standardized tools, methodology, templates.
Informational PMO
• PMO collects, consolidates, summarizes, and
distributes project information.
• Coordination and integration amongst groups.
Strategic PMO
• Project metrics Used by Management to
make decisions. Identifies resource utilization
and conflicts.
Enterprise PMO
• Focus on process improvement
CMMI Maturity Model
Project Management Office
Capability Maturity Model Integration
Goal
June
2013
Today
Aug 14
June
2015
How do we get there?
7
8
We are requesting Executive Support and Approval
of the following action plan for the PMO.
Phase&1&&
Q3&2014&
•  Update'Project'Landing'Pages'in'new'
template'
•  Beta'Test'Weekly'Project'Status'
Updates'
•  Pilot'Weekly'Status'Updates'
•  Update'TeamGan='with'High'Level'
AcBviBes,'Resources'
•  Validate'finances'reporBng/'data'
Phase&2&&
Q4&2014&
•  Pilot'Issue/'Risk'ReporBng'
•  Create'SLT'Status'Page''
•  Schedule'Management'
•  Finance'201'
•  Tech'Strategy'with'Clarity'team'for'
PMO'tools'
•  Document'financial'reporBng'
requirements'
Phase&3&
Q1&2015&
•  Pilot'Financial'reporBng''
•  Implement'addiBonal'clarity'reports'
(Program(and(Project(Level)(
• Validate financial data sources and capture / implement requirements for financial
reporting (Clarity, Qlikview)
• Report project status more frequently/ weekly (Confluence)
• Manage and publish project schedules and roadmaps (TeamGantt)
• Launch issue/risk reporting (Confluence)
• Identify stakeholders, requirements and strategy for resource management
(system TBD)
9
Recommend streamlining tools based on
the following recommendation in the short
term (next 6 months). Pending technology
enhancements, our long term goal is to
leverage the Project/Program/Portfolio
Management capabilities in Clarity.
Centralize Toolsets
Financial' Status' Issue/'Risks' Schedule' Resource'
Confluence( !' !'
Clarity((( !' !' !' !'
TeamGan2( !' !'
TPAS( !'
Peopleso8( !'
JIRA( !'
Various( !'
Stakeholders and requirements need
to be defined for the PMO to
determine where Resource
Management should be managed.
We will manage resources in 2 tools
until we have further identified
requirements.
~Shigeo Shingo
Improvement usually means doing something
that we have never done before.
10
Appendix
11
Appendix:
CMMI - PMO
12
13
1
2
3
4
5
Ad-
Hoc
Abbrev-
iated
Organ-
ized
Man-
aged
Optim-
ized
Functional PMO
• Unpredictable, poorly controlled, reactive.
• No standardized tools, processes.
Support PMO
• Standardized processes, but PMO lacks management,
oversight, communication about projects.
• Standardized tools, methodology, templates.
Informational PMO
• PMO collects, consolidates, summarizes, and
distributes project information.
• Coordination and integration amongst groups.
Strategic PMO
• Project metrics Used by Management to
make decisions. Identifies resource
utilization and conflicts.
Enterprise PMO
• Focus on process
improvement
CMMI Maturity Model
Project Management Office
Capability Maturity Model Integration
time
14
CMMI Maturity Model
Project Management Office
Level 1: Functional
PMO
Level 2:
Support Project
Office
Level 3:
Information Project
Office
Level 4:
Strategic Project
Office
Level 5:
Enterprise Project
Office
People. Located
throughout the
organization.
Organization.
Organized by
function. Project
Managers are part-
time with other
functional
responsibilities.
Processes.
Unpredictable,
poorly controlled,
reactive.
Tools. No
standardized tools,
processes. Success
is based on heroics.
People. Have PM
background.
Organization. Weak
Matrix. Project
Managers have
limited authority.
Processes.
Standardized, but
PMO lacks
management,
oversight,
communication
about projects.
Tools. Standardized
tools, methodology,
templates.
People. Hold
credentials or
certifications, e.g.,
PMP-certified.
Organization.
Organization. Weak/
Balanced Matrix.
Project Managers are
full-time resources with
low/ moderate
authority.
Processes. PMO
collects, consolidates,
summarizes, and
distributes project
information.
Coordination and
integration amongst
groups. Improved cost
and schedule
performance.
Tools. Templates,
collaboration tools.
People. PMP, PgMP
certified.
Organization.
Balanced/ Strong
Matrix.Project
Managers are full-
time resources with
moderate/ high
authority.
Processes. Project
metrics Used by
Management to
make decisions.
Identifies resource
utilization and
conflicts.
Tools. PPM/ EPM
tools.
People. PMP, PgMP
certified.
Processes. Focus
on process
improvement
Tools. PPM/ EPM
tools.
Where we started from…
Focus
Areas
Level 1:
Functional PMO
Level 2:
Support Project
Office
Level 3:
Information
Project Office
Level 4:
Strategic
Project Office
Level 5:
Enterprise
Project Office
Financial
Status
Schedule
Issue/ Risk
Resource
June2013
15
Progress
Where we are today…
Focus
Areas
Level 1:
Functional PMO
Level 2:
Support Project
Office
Level 3:
Information
Project Office
Level 4:
Strategic
Project Office
Level 5:
Enterprise
Project Office
Financial
Status
Schedule
Issue/ Risk
Resource
June2014
16
Progress
Appendix:
PMO Detailed Recommendations
17
Project Financials
• Data validation for current
processes
• Finance 201 to better
understand project cost to
Client, allocations, etc.
• Define requirements with
Clients, Finance & SSO for
Financial Reporting
June 2015 Goal: Level 3
TPAS
Clarity Invoice List
18
Tech Strategy: Automate project financials. This can be done
via several alternatives, including via Qlikview reporting with
SSO, better integration of CART into Wiki, other solutions TBD.
Status Reporting
19
June 2015 Goal: Level 3
Tech Strategy: Leverage Confluence for real-time status reporting. With increased reliance
on Confluence, need to confirm resiliency and failover with Tools.
• Report status more frequently for teams and executive stakeholders.
• Create real-time status dashboard for all projects. Identify other
dashboards and metrics as required.
Schedule Management
• TeamGantt to
manage and publish
project schedules,
activities, and
dependencies.
• Coordination with
project teams for
changes to schedules
and progress.
20
June 2015 Goal: Level 3
Issue / Risk Management
• Report Key Issues/
Risks on status
dashboards.
• Include Issue/ Risk log
on Project Landing
pages for ongoing
issue/ risk
management.
Issue/ Risk Log
Link from Landing Page
21
June 2015 Goal: Level 3
Resource Management
• Add Resources to
TeamGantt to view
resource allocations
across projects.
• Availability
forecasting for
resources.
22
June 2015 Goal: Level 3
Tech Strategy: Need to understand all of the requirements related to Resource Management
to recommend a strategic tool. In the short term, the PMO will manage teams within Clarity
and TeamGantt.

More Related Content

What's hot

How to set up a project management office (PMO)
How to set up a project management office (PMO)How to set up a project management office (PMO)
How to set up a project management office (PMO)
PM Majik
 
Pmo
PmoPmo
Pmo
ammody
 
Real example of PMO deployment
Real example of PMO deploymentReal example of PMO deployment
Real example of PMO deployment
Lou Bahrmasel, PMP, MBA
 
What is a PMO
What is a PMOWhat is a PMO
What is a PMO
RamPrasad Kurakula
 
Establishing an Effective PMO
Establishing an Effective PMOEstablishing an Effective PMO
Establishing an Effective PMO
Business Beam
 
PMO 101
PMO 101PMO 101
PMO 101
shailsood
 
PMO Presentation
PMO PresentationPMO Presentation
PMO Presentation
williamfranklin
 
PMO - Delivering Business Results
PMO - Delivering Business ResultsPMO - Delivering Business Results
PMO - Delivering Business Results
Daniels College of Business
 
PMO - Strategic Model & Concepts Overview
PMO - Strategic Model & Concepts OverviewPMO - Strategic Model & Concepts Overview
PMO - Strategic Model & Concepts Overview
PMOfficers PMOAcademy
 
Program & project management (pmo)
Program & project management (pmo)Program & project management (pmo)
Program & project management (pmo)
flexibleresources
 
Setting up a Project Management Office (PMO)
Setting up a Project Management Office (PMO)Setting up a Project Management Office (PMO)
Setting up a Project Management Office (PMO)
Hussain Bandukwala
 
PMO Challenges and Opportunities; DIPMF Presentation
PMO Challenges and Opportunities; DIPMF PresentationPMO Challenges and Opportunities; DIPMF Presentation
PMO Challenges and Opportunities; DIPMF Presentation
SUKAD Group - Project Management Solutions
 
The Effective Program Management Office (PgMO) (c) 2010
The Effective Program Management Office (PgMO) (c) 2010The Effective Program Management Office (PgMO) (c) 2010
The Effective Program Management Office (PgMO) (c) 2010
Karen Y. Lucas PMP, PgMP, CISA, CISSP
 
PMO Presentation
PMO PresentationPMO Presentation
PMO Presentation
TURKI , PMP
 
The PMO in practice
The PMO in practiceThe PMO in practice
PMO Kick-Off Presentation
PMO Kick-Off PresentationPMO Kick-Off Presentation
PMO Kick-Off Presentation
Ebru Seiwert
 
PMO - Added value instead of administration
PMO - Added value instead of administrationPMO - Added value instead of administration
PMO - Added value instead of administration
Andreas Splett
 
PMO Mandate
PMO MandatePMO Mandate
PMO Mandate
Talha Masood
 
Project Management Professional (PMP)
Project Management Professional (PMP) Project Management Professional (PMP)
Project Management Professional (PMP)
Ahmad Maharma, PMP,RMP
 
PMO (Project Management Office)
PMO (Project Management Office)PMO (Project Management Office)
PMO (Project Management Office)
Dilawar Abbas
 

What's hot (20)

How to set up a project management office (PMO)
How to set up a project management office (PMO)How to set up a project management office (PMO)
How to set up a project management office (PMO)
 
Pmo
PmoPmo
Pmo
 
Real example of PMO deployment
Real example of PMO deploymentReal example of PMO deployment
Real example of PMO deployment
 
What is a PMO
What is a PMOWhat is a PMO
What is a PMO
 
Establishing an Effective PMO
Establishing an Effective PMOEstablishing an Effective PMO
Establishing an Effective PMO
 
PMO 101
PMO 101PMO 101
PMO 101
 
PMO Presentation
PMO PresentationPMO Presentation
PMO Presentation
 
PMO - Delivering Business Results
PMO - Delivering Business ResultsPMO - Delivering Business Results
PMO - Delivering Business Results
 
PMO - Strategic Model & Concepts Overview
PMO - Strategic Model & Concepts OverviewPMO - Strategic Model & Concepts Overview
PMO - Strategic Model & Concepts Overview
 
Program & project management (pmo)
Program & project management (pmo)Program & project management (pmo)
Program & project management (pmo)
 
Setting up a Project Management Office (PMO)
Setting up a Project Management Office (PMO)Setting up a Project Management Office (PMO)
Setting up a Project Management Office (PMO)
 
PMO Challenges and Opportunities; DIPMF Presentation
PMO Challenges and Opportunities; DIPMF PresentationPMO Challenges and Opportunities; DIPMF Presentation
PMO Challenges and Opportunities; DIPMF Presentation
 
The Effective Program Management Office (PgMO) (c) 2010
The Effective Program Management Office (PgMO) (c) 2010The Effective Program Management Office (PgMO) (c) 2010
The Effective Program Management Office (PgMO) (c) 2010
 
PMO Presentation
PMO PresentationPMO Presentation
PMO Presentation
 
The PMO in practice
The PMO in practiceThe PMO in practice
The PMO in practice
 
PMO Kick-Off Presentation
PMO Kick-Off PresentationPMO Kick-Off Presentation
PMO Kick-Off Presentation
 
PMO - Added value instead of administration
PMO - Added value instead of administrationPMO - Added value instead of administration
PMO - Added value instead of administration
 
PMO Mandate
PMO MandatePMO Mandate
PMO Mandate
 
Project Management Professional (PMP)
Project Management Professional (PMP) Project Management Professional (PMP)
Project Management Professional (PMP)
 
PMO (Project Management Office)
PMO (Project Management Office)PMO (Project Management Office)
PMO (Project Management Office)
 

Viewers also liked

Project Management Office (PMO)
Project Management Office (PMO)Project Management Office (PMO)
Project Management Office (PMO)
Anand Subramaniam
 
4 Core Capabilities for Building Strong Risk Governance
4 Core Capabilities for Building Strong Risk Governance4 Core Capabilities for Building Strong Risk Governance
4 Core Capabilities for Building Strong Risk Governance
Colleen Beck-Domanico
 
Capability Maturity Model
Capability Maturity ModelCapability Maturity Model
Capability Maturity Model
Uzair Akram
 
Powerpoint capacity building tmf 2011 10 11 (no quiz))
Powerpoint capacity building tmf 2011 10 11 (no quiz))Powerpoint capacity building tmf 2011 10 11 (no quiz))
Powerpoint capacity building tmf 2011 10 11 (no quiz))
ICCO Cooperation
 
CSOHIMSS_Fall2016 - Premier Health ePMO Journey
CSOHIMSS_Fall2016 - Premier Health ePMO JourneyCSOHIMSS_Fall2016 - Premier Health ePMO Journey
CSOHIMSS_Fall2016 - Premier Health ePMO Journey
Ron Mainess, MBA, PMP
 
MODERN PROJECT MANAGEMENT SYSTEM MATURITY MODELS: THE ESSENCE AND COMPARISON
MODERN PROJECT MANAGEMENT SYSTEM MATURITY MODELS: THE ESSENCE AND COMPARISONMODERN PROJECT MANAGEMENT SYSTEM MATURITY MODELS: THE ESSENCE AND COMPARISON
MODERN PROJECT MANAGEMENT SYSTEM MATURITY MODELS: THE ESSENCE AND COMPARISON
Alex Grebeshkov
 
How to ensure successful leadership and capacity building in your organisatio...
How to ensure successful leadership and capacity building in your organisatio...How to ensure successful leadership and capacity building in your organisatio...
How to ensure successful leadership and capacity building in your organisatio...
Blackbaud Pacific
 
Enterprise Project Office
Enterprise Project OfficeEnterprise Project Office
Enterprise Project Office
Imad Almurib
 
From It to All of It
From It to All of ItFrom It to All of It
Final Presentation - 535 D - Team 1
Final Presentation - 535 D - Team 1Final Presentation - 535 D - Team 1
Final Presentation - 535 D - Team 1
Akshay Ajgaonkar
 
UW - IMT 552-JPMorgan Chase & Co. Risk Assessment
UW - IMT 552-JPMorgan Chase & Co. Risk AssessmentUW - IMT 552-JPMorgan Chase & Co. Risk Assessment
UW - IMT 552-JPMorgan Chase & Co. Risk Assessment
Akshay Ajgaonkar
 

Viewers also liked (11)

Project Management Office (PMO)
Project Management Office (PMO)Project Management Office (PMO)
Project Management Office (PMO)
 
4 Core Capabilities for Building Strong Risk Governance
4 Core Capabilities for Building Strong Risk Governance4 Core Capabilities for Building Strong Risk Governance
4 Core Capabilities for Building Strong Risk Governance
 
Capability Maturity Model
Capability Maturity ModelCapability Maturity Model
Capability Maturity Model
 
Powerpoint capacity building tmf 2011 10 11 (no quiz))
Powerpoint capacity building tmf 2011 10 11 (no quiz))Powerpoint capacity building tmf 2011 10 11 (no quiz))
Powerpoint capacity building tmf 2011 10 11 (no quiz))
 
CSOHIMSS_Fall2016 - Premier Health ePMO Journey
CSOHIMSS_Fall2016 - Premier Health ePMO JourneyCSOHIMSS_Fall2016 - Premier Health ePMO Journey
CSOHIMSS_Fall2016 - Premier Health ePMO Journey
 
MODERN PROJECT MANAGEMENT SYSTEM MATURITY MODELS: THE ESSENCE AND COMPARISON
MODERN PROJECT MANAGEMENT SYSTEM MATURITY MODELS: THE ESSENCE AND COMPARISONMODERN PROJECT MANAGEMENT SYSTEM MATURITY MODELS: THE ESSENCE AND COMPARISON
MODERN PROJECT MANAGEMENT SYSTEM MATURITY MODELS: THE ESSENCE AND COMPARISON
 
How to ensure successful leadership and capacity building in your organisatio...
How to ensure successful leadership and capacity building in your organisatio...How to ensure successful leadership and capacity building in your organisatio...
How to ensure successful leadership and capacity building in your organisatio...
 
Enterprise Project Office
Enterprise Project OfficeEnterprise Project Office
Enterprise Project Office
 
From It to All of It
From It to All of ItFrom It to All of It
From It to All of It
 
Final Presentation - 535 D - Team 1
Final Presentation - 535 D - Team 1Final Presentation - 535 D - Team 1
Final Presentation - 535 D - Team 1
 
UW - IMT 552-JPMorgan Chase & Co. Risk Assessment
UW - IMT 552-JPMorgan Chase & Co. Risk AssessmentUW - IMT 552-JPMorgan Chase & Co. Risk Assessment
UW - IMT 552-JPMorgan Chase & Co. Risk Assessment
 

Similar to PMO 2.0 - Building PMO Capabilities

PMO and PPM Best Practices
PMO and PPM Best PracticesPMO and PPM Best Practices
PMO and PPM Best Practices
Jeff McClay
 
PMO Development - Line of Sight
PMO Development - Line of SightPMO Development - Line of Sight
PMO Development - Line of Sight
Line of Sight
 
Андрій Татчин “Будуючи ПМО з нуля”
Андрій Татчин “Будуючи ПМО з нуля”Андрій Татчин “Будуючи ПМО з нуля”
Андрій Татчин “Будуючи ПМО з нуля”
Lviv Startup Club
 
PMO for Supply Chain - Setting Up a Project Mangement Office for Non-IT
PMO for Supply Chain - Setting Up a Project Mangement Office for Non-ITPMO for Supply Chain - Setting Up a Project Mangement Office for Non-IT
PMO for Supply Chain - Setting Up a Project Mangement Office for Non-IT
Chief Innovation
 
Table of ContentsEXECUTIVE SUMMARY3The mission of.docx
Table of ContentsEXECUTIVE SUMMARY3The mission of.docxTable of ContentsEXECUTIVE SUMMARY3The mission of.docx
Table of ContentsEXECUTIVE SUMMARY3The mission of.docx
deanmtaylor1545
 
PMO Setup with Microsoft Project Online
PMO Setup with Microsoft Project OnlinePMO Setup with Microsoft Project Online
PMO Setup with Microsoft Project Online
Gonzague PATINIER
 
Educause_2013_OIT+Virtual+PMO+Presentation+1032013.pptx
Educause_2013_OIT+Virtual+PMO+Presentation+1032013.pptxEducause_2013_OIT+Virtual+PMO+Presentation+1032013.pptx
Educause_2013_OIT+Virtual+PMO+Presentation+1032013.pptx
ssuserf016f4
 
Rostyslav Chayka: Assessing Organizational Readiness (UA)
Rostyslav Chayka: Assessing Organizational Readiness (UA)Rostyslav Chayka: Assessing Organizational Readiness (UA)
Rostyslav Chayka: Assessing Organizational Readiness (UA)
Lviv Startup Club
 
Integrated roadmap for Developing PMO with CMMi Prospective
Integrated roadmap for Developing PMO with CMMi ProspectiveIntegrated roadmap for Developing PMO with CMMi Prospective
Integrated roadmap for Developing PMO with CMMi Prospective
Ashok Jain
 
Logical roadmap of creating pmo with cm mi prospective
Logical roadmap of creating pmo with cm mi prospectiveLogical roadmap of creating pmo with cm mi prospective
Logical roadmap of creating pmo with cm mi prospective
Ashok Jain
 
Program Management Office (PMO)
Program Management Office (PMO)Program Management Office (PMO)
Program Management Office (PMO)
Saravanan Veeraiyan
 
APWASpring2015 presentation-Final
APWASpring2015 presentation-FinalAPWASpring2015 presentation-Final
APWASpring2015 presentation-Final
Zahid Khan, PE, PMP
 
Implementation of the pmo proposal
Implementation of the pmo proposalImplementation of the pmo proposal
Implementation of the pmo proposal
Hugh Shults
 
Just Text PPM March 20 2015
Just Text PPM March 20 2015Just Text PPM March 20 2015
Just Text PPM March 20 2015
Murray Lambert, FCPA, FCGA, PRINCE2
 
INTRO.pptx
INTRO.pptxINTRO.pptx
INTRO.pptx
Sankalp Sharma
 
Practical experiences of portfolio management
Practical experiences of portfolio managementPractical experiences of portfolio management
Practical experiences of portfolio management
Association for Project Management
 
PRESTO Change Management 2018
PRESTO Change Management 2018PRESTO Change Management 2018
PRESTO Change Management 2018
Andrew Lenti
 
ATCO-BaasKaar Roadmap to SAP Quality Award 2014
ATCO-BaasKaar Roadmap to SAP Quality Award 2014ATCO-BaasKaar Roadmap to SAP Quality Award 2014
ATCO-BaasKaar Roadmap to SAP Quality Award 2014
Ahmed Rami Elsherif, PMP, ITBMC
 
Setting up a project framework phase 1 june 20162
Setting up a project framework phase 1 june 20162Setting up a project framework phase 1 june 20162
Setting up a project framework phase 1 june 20162
Project Management Solutions
 
How To Improve Your Organization's PPM Maturity Level
How To Improve Your Organization's PPM Maturity LevelHow To Improve Your Organization's PPM Maturity Level
How To Improve Your Organization's PPM Maturity Level
Productivity Intelligence Institute
 

Similar to PMO 2.0 - Building PMO Capabilities (20)

PMO and PPM Best Practices
PMO and PPM Best PracticesPMO and PPM Best Practices
PMO and PPM Best Practices
 
PMO Development - Line of Sight
PMO Development - Line of SightPMO Development - Line of Sight
PMO Development - Line of Sight
 
Андрій Татчин “Будуючи ПМО з нуля”
Андрій Татчин “Будуючи ПМО з нуля”Андрій Татчин “Будуючи ПМО з нуля”
Андрій Татчин “Будуючи ПМО з нуля”
 
PMO for Supply Chain - Setting Up a Project Mangement Office for Non-IT
PMO for Supply Chain - Setting Up a Project Mangement Office for Non-ITPMO for Supply Chain - Setting Up a Project Mangement Office for Non-IT
PMO for Supply Chain - Setting Up a Project Mangement Office for Non-IT
 
Table of ContentsEXECUTIVE SUMMARY3The mission of.docx
Table of ContentsEXECUTIVE SUMMARY3The mission of.docxTable of ContentsEXECUTIVE SUMMARY3The mission of.docx
Table of ContentsEXECUTIVE SUMMARY3The mission of.docx
 
PMO Setup with Microsoft Project Online
PMO Setup with Microsoft Project OnlinePMO Setup with Microsoft Project Online
PMO Setup with Microsoft Project Online
 
Educause_2013_OIT+Virtual+PMO+Presentation+1032013.pptx
Educause_2013_OIT+Virtual+PMO+Presentation+1032013.pptxEducause_2013_OIT+Virtual+PMO+Presentation+1032013.pptx
Educause_2013_OIT+Virtual+PMO+Presentation+1032013.pptx
 
Rostyslav Chayka: Assessing Organizational Readiness (UA)
Rostyslav Chayka: Assessing Organizational Readiness (UA)Rostyslav Chayka: Assessing Organizational Readiness (UA)
Rostyslav Chayka: Assessing Organizational Readiness (UA)
 
Integrated roadmap for Developing PMO with CMMi Prospective
Integrated roadmap for Developing PMO with CMMi ProspectiveIntegrated roadmap for Developing PMO with CMMi Prospective
Integrated roadmap for Developing PMO with CMMi Prospective
 
Logical roadmap of creating pmo with cm mi prospective
Logical roadmap of creating pmo with cm mi prospectiveLogical roadmap of creating pmo with cm mi prospective
Logical roadmap of creating pmo with cm mi prospective
 
Program Management Office (PMO)
Program Management Office (PMO)Program Management Office (PMO)
Program Management Office (PMO)
 
APWASpring2015 presentation-Final
APWASpring2015 presentation-FinalAPWASpring2015 presentation-Final
APWASpring2015 presentation-Final
 
Implementation of the pmo proposal
Implementation of the pmo proposalImplementation of the pmo proposal
Implementation of the pmo proposal
 
Just Text PPM March 20 2015
Just Text PPM March 20 2015Just Text PPM March 20 2015
Just Text PPM March 20 2015
 
INTRO.pptx
INTRO.pptxINTRO.pptx
INTRO.pptx
 
Practical experiences of portfolio management
Practical experiences of portfolio managementPractical experiences of portfolio management
Practical experiences of portfolio management
 
PRESTO Change Management 2018
PRESTO Change Management 2018PRESTO Change Management 2018
PRESTO Change Management 2018
 
ATCO-BaasKaar Roadmap to SAP Quality Award 2014
ATCO-BaasKaar Roadmap to SAP Quality Award 2014ATCO-BaasKaar Roadmap to SAP Quality Award 2014
ATCO-BaasKaar Roadmap to SAP Quality Award 2014
 
Setting up a project framework phase 1 june 20162
Setting up a project framework phase 1 june 20162Setting up a project framework phase 1 june 20162
Setting up a project framework phase 1 june 20162
 
How To Improve Your Organization's PPM Maturity Level
How To Improve Your Organization's PPM Maturity LevelHow To Improve Your Organization's PPM Maturity Level
How To Improve Your Organization's PPM Maturity Level
 

Recently uploaded

MAKE MONEY ONLINE Unlock Your Income Potential Today.pptx
MAKE MONEY ONLINE Unlock Your Income Potential Today.pptxMAKE MONEY ONLINE Unlock Your Income Potential Today.pptx
MAKE MONEY ONLINE Unlock Your Income Potential Today.pptx
janagijoythi
 
BLOCKCHAIN TECHNOLOGY - Advantages and Disadvantages
BLOCKCHAIN TECHNOLOGY - Advantages and DisadvantagesBLOCKCHAIN TECHNOLOGY - Advantages and Disadvantages
BLOCKCHAIN TECHNOLOGY - Advantages and Disadvantages
SAI KAILASH R
 
Integrating Kafka with MuleSoft 4 and usecase
Integrating Kafka with MuleSoft 4 and usecaseIntegrating Kafka with MuleSoft 4 and usecase
Integrating Kafka with MuleSoft 4 and usecase
shyamraj55
 
Litestack talk at Brighton 2024 (Unleashing the power of SQLite for Ruby apps)
Litestack talk at Brighton 2024 (Unleashing the power of SQLite for Ruby apps)Litestack talk at Brighton 2024 (Unleashing the power of SQLite for Ruby apps)
Litestack talk at Brighton 2024 (Unleashing the power of SQLite for Ruby apps)
Muhammad Ali
 
(CISOPlatform Summit & SACON 2024) Keynote _ Power Digital Identities With AI...
(CISOPlatform Summit & SACON 2024) Keynote _ Power Digital Identities With AI...(CISOPlatform Summit & SACON 2024) Keynote _ Power Digital Identities With AI...
(CISOPlatform Summit & SACON 2024) Keynote _ Power Digital Identities With AI...
Priyanka Aash
 
Use Cases & Benefits of RPA in Manufacturing in 2024.pptx
Use Cases & Benefits of RPA in Manufacturing in 2024.pptxUse Cases & Benefits of RPA in Manufacturing in 2024.pptx
Use Cases & Benefits of RPA in Manufacturing in 2024.pptx
SynapseIndia
 
Tailored CRM Software Development for Enhanced Customer Insights
Tailored CRM Software Development for Enhanced Customer InsightsTailored CRM Software Development for Enhanced Customer Insights
Tailored CRM Software Development for Enhanced Customer Insights
SynapseIndia
 
(CISOPlatform Summit & SACON 2024) Digital Personal Data Protection Act.pdf
(CISOPlatform Summit & SACON 2024) Digital Personal Data Protection Act.pdf(CISOPlatform Summit & SACON 2024) Digital Personal Data Protection Act.pdf
(CISOPlatform Summit & SACON 2024) Digital Personal Data Protection Act.pdf
Priyanka Aash
 
The Impact of the Internet of Things (IoT) on Smart Homes and Cities
The Impact of the Internet of Things (IoT) on Smart Homes and CitiesThe Impact of the Internet of Things (IoT) on Smart Homes and Cities
The Impact of the Internet of Things (IoT) on Smart Homes and Cities
Arpan Buwa
 
The Role of IoT in Australian Mobile App Development - PDF Guide
The Role of IoT in Australian Mobile App Development - PDF GuideThe Role of IoT in Australian Mobile App Development - PDF Guide
The Role of IoT in Australian Mobile App Development - PDF Guide
Shiv Technolabs
 
Russian Girls Call Navi Mumbai 🎈🔥9920725232 🔥💋🎈 Provide Best And Top Girl Ser...
Russian Girls Call Navi Mumbai 🎈🔥9920725232 🔥💋🎈 Provide Best And Top Girl Ser...Russian Girls Call Navi Mumbai 🎈🔥9920725232 🔥💋🎈 Provide Best And Top Girl Ser...
Russian Girls Call Navi Mumbai 🎈🔥9920725232 🔥💋🎈 Provide Best And Top Girl Ser...
bellared2
 
Vulnerability Management: A Comprehensive Overview
Vulnerability Management: A Comprehensive OverviewVulnerability Management: A Comprehensive Overview
Vulnerability Management: A Comprehensive Overview
Steven Carlson
 
leewayhertz.com-AI agents for healthcare Applications benefits and implementa...
leewayhertz.com-AI agents for healthcare Applications benefits and implementa...leewayhertz.com-AI agents for healthcare Applications benefits and implementa...
leewayhertz.com-AI agents for healthcare Applications benefits and implementa...
alexjohnson7307
 
Premium Girls Call Mumbai 9920725232 Unlimited Short Providing Girls Service ...
Premium Girls Call Mumbai 9920725232 Unlimited Short Providing Girls Service ...Premium Girls Call Mumbai 9920725232 Unlimited Short Providing Girls Service ...
Premium Girls Call Mumbai 9920725232 Unlimited Short Providing Girls Service ...
shanihomely
 
How UiPath Discovery Suite supports identification of Agentic Process Automat...
How UiPath Discovery Suite supports identification of Agentic Process Automat...How UiPath Discovery Suite supports identification of Agentic Process Automat...
How UiPath Discovery Suite supports identification of Agentic Process Automat...
DianaGray10
 
Mule Experience Hub and Release Channel with Java 17
Mule Experience Hub and Release Channel with Java 17Mule Experience Hub and Release Channel with Java 17
Mule Experience Hub and Release Channel with Java 17
Bhajan Mehta
 
July Patch Tuesday
July Patch TuesdayJuly Patch Tuesday
July Patch Tuesday
Ivanti
 
Using LLM Agents with Llama 3, LangGraph and Milvus
Using LLM Agents with Llama 3, LangGraph and MilvusUsing LLM Agents with Llama 3, LangGraph and Milvus
Using LLM Agents with Llama 3, LangGraph and Milvus
Zilliz
 
Opencast Summit 2024 — Opencast @ University of Münster
Opencast Summit 2024 — Opencast @ University of MünsterOpencast Summit 2024 — Opencast @ University of Münster
Opencast Summit 2024 — Opencast @ University of Münster
Matthias Neugebauer
 
(CISOPlatform Summit & SACON 2024) Gen AI & Deepfake In Overall Security.pdf
(CISOPlatform Summit & SACON 2024) Gen AI & Deepfake In Overall Security.pdf(CISOPlatform Summit & SACON 2024) Gen AI & Deepfake In Overall Security.pdf
(CISOPlatform Summit & SACON 2024) Gen AI & Deepfake In Overall Security.pdf
Priyanka Aash
 

Recently uploaded (20)

MAKE MONEY ONLINE Unlock Your Income Potential Today.pptx
MAKE MONEY ONLINE Unlock Your Income Potential Today.pptxMAKE MONEY ONLINE Unlock Your Income Potential Today.pptx
MAKE MONEY ONLINE Unlock Your Income Potential Today.pptx
 
BLOCKCHAIN TECHNOLOGY - Advantages and Disadvantages
BLOCKCHAIN TECHNOLOGY - Advantages and DisadvantagesBLOCKCHAIN TECHNOLOGY - Advantages and Disadvantages
BLOCKCHAIN TECHNOLOGY - Advantages and Disadvantages
 
Integrating Kafka with MuleSoft 4 and usecase
Integrating Kafka with MuleSoft 4 and usecaseIntegrating Kafka with MuleSoft 4 and usecase
Integrating Kafka with MuleSoft 4 and usecase
 
Litestack talk at Brighton 2024 (Unleashing the power of SQLite for Ruby apps)
Litestack talk at Brighton 2024 (Unleashing the power of SQLite for Ruby apps)Litestack talk at Brighton 2024 (Unleashing the power of SQLite for Ruby apps)
Litestack talk at Brighton 2024 (Unleashing the power of SQLite for Ruby apps)
 
(CISOPlatform Summit & SACON 2024) Keynote _ Power Digital Identities With AI...
(CISOPlatform Summit & SACON 2024) Keynote _ Power Digital Identities With AI...(CISOPlatform Summit & SACON 2024) Keynote _ Power Digital Identities With AI...
(CISOPlatform Summit & SACON 2024) Keynote _ Power Digital Identities With AI...
 
Use Cases & Benefits of RPA in Manufacturing in 2024.pptx
Use Cases & Benefits of RPA in Manufacturing in 2024.pptxUse Cases & Benefits of RPA in Manufacturing in 2024.pptx
Use Cases & Benefits of RPA in Manufacturing in 2024.pptx
 
Tailored CRM Software Development for Enhanced Customer Insights
Tailored CRM Software Development for Enhanced Customer InsightsTailored CRM Software Development for Enhanced Customer Insights
Tailored CRM Software Development for Enhanced Customer Insights
 
(CISOPlatform Summit & SACON 2024) Digital Personal Data Protection Act.pdf
(CISOPlatform Summit & SACON 2024) Digital Personal Data Protection Act.pdf(CISOPlatform Summit & SACON 2024) Digital Personal Data Protection Act.pdf
(CISOPlatform Summit & SACON 2024) Digital Personal Data Protection Act.pdf
 
The Impact of the Internet of Things (IoT) on Smart Homes and Cities
The Impact of the Internet of Things (IoT) on Smart Homes and CitiesThe Impact of the Internet of Things (IoT) on Smart Homes and Cities
The Impact of the Internet of Things (IoT) on Smart Homes and Cities
 
The Role of IoT in Australian Mobile App Development - PDF Guide
The Role of IoT in Australian Mobile App Development - PDF GuideThe Role of IoT in Australian Mobile App Development - PDF Guide
The Role of IoT in Australian Mobile App Development - PDF Guide
 
Russian Girls Call Navi Mumbai 🎈🔥9920725232 🔥💋🎈 Provide Best And Top Girl Ser...
Russian Girls Call Navi Mumbai 🎈🔥9920725232 🔥💋🎈 Provide Best And Top Girl Ser...Russian Girls Call Navi Mumbai 🎈🔥9920725232 🔥💋🎈 Provide Best And Top Girl Ser...
Russian Girls Call Navi Mumbai 🎈🔥9920725232 🔥💋🎈 Provide Best And Top Girl Ser...
 
Vulnerability Management: A Comprehensive Overview
Vulnerability Management: A Comprehensive OverviewVulnerability Management: A Comprehensive Overview
Vulnerability Management: A Comprehensive Overview
 
leewayhertz.com-AI agents for healthcare Applications benefits and implementa...
leewayhertz.com-AI agents for healthcare Applications benefits and implementa...leewayhertz.com-AI agents for healthcare Applications benefits and implementa...
leewayhertz.com-AI agents for healthcare Applications benefits and implementa...
 
Premium Girls Call Mumbai 9920725232 Unlimited Short Providing Girls Service ...
Premium Girls Call Mumbai 9920725232 Unlimited Short Providing Girls Service ...Premium Girls Call Mumbai 9920725232 Unlimited Short Providing Girls Service ...
Premium Girls Call Mumbai 9920725232 Unlimited Short Providing Girls Service ...
 
How UiPath Discovery Suite supports identification of Agentic Process Automat...
How UiPath Discovery Suite supports identification of Agentic Process Automat...How UiPath Discovery Suite supports identification of Agentic Process Automat...
How UiPath Discovery Suite supports identification of Agentic Process Automat...
 
Mule Experience Hub and Release Channel with Java 17
Mule Experience Hub and Release Channel with Java 17Mule Experience Hub and Release Channel with Java 17
Mule Experience Hub and Release Channel with Java 17
 
July Patch Tuesday
July Patch TuesdayJuly Patch Tuesday
July Patch Tuesday
 
Using LLM Agents with Llama 3, LangGraph and Milvus
Using LLM Agents with Llama 3, LangGraph and MilvusUsing LLM Agents with Llama 3, LangGraph and Milvus
Using LLM Agents with Llama 3, LangGraph and Milvus
 
Opencast Summit 2024 — Opencast @ University of Münster
Opencast Summit 2024 — Opencast @ University of MünsterOpencast Summit 2024 — Opencast @ University of Münster
Opencast Summit 2024 — Opencast @ University of Münster
 
(CISOPlatform Summit & SACON 2024) Gen AI & Deepfake In Overall Security.pdf
(CISOPlatform Summit & SACON 2024) Gen AI & Deepfake In Overall Security.pdf(CISOPlatform Summit & SACON 2024) Gen AI & Deepfake In Overall Security.pdf
(CISOPlatform Summit & SACON 2024) Gen AI & Deepfake In Overall Security.pdf
 

PMO 2.0 - Building PMO Capabilities

  • 1. ~Author Unknown Different isn’t always better, but better is always different.
  • 3. Mission 3 To provide an enterprise-wide approach to identify, prioritize, and successfully execute a technology portfolio of initiatives and projects that are aligned with our strategic goals and key results. The Project Management Office is responsible for establishing and implementing best practices for the benefit of  OUR COMPANY in a way that encourages collaboration, standardization, and overall improvements.
  • 4. Vision 4  •  Build  project  management  maturity  at  the   organiza6onal  level  •  Source  of  project  management  leadership  and   exper6se  •  Promote  best  prac6ce  standards,  quality,  and   methodologies  into  a  project  management   discipline  •  U6lize  PMBOK-­‐based  methodology  and  ITIL   Framework  as  well  as  support  "best  fit"  approach   for  project  management  •  Provide  a  consistent  channel  of  communica6on   for  project  status,  financial  health,  and  mi6ga6on   of  issues,  risk,  and  dependencies  across  projects,   departments,  and/or  divisions  •  Guide  key  IT  projects  from  implementa6on   through  a  successful  conclusion
  • 5. Accomplishments 5 Since June 2013…* • Closed - 20 projects • In Flight - 23 projects Milestones Jun ’13 - Established PMO process and templates Oct ’13 - Began monthly financial tracking and forecasting in Clarity Jan ’14 - Finance 101 with Finance team Mar ’14 - Began monthly status reporting - Executive and All views Apr ’14 - Implemented Design ACE process in conjunction with Strategy, Architecture, Product Development Ongoing Activities • Identified and resolved issues with financial tracking systems (Peoplesoft, Clarity) • Implemented ad hoc status tracking for PO/Invoice tracking, ACE readiness, etc. • Continued to identify roles & responsibilities with Strategy, Architecture, and Product Development teams • Participation, engagement in ORGANIZATION-wide Program Management initiatives • Clarity Business User Group participant • Routine meetings with Delivery Partners
  • 6. 6 1 2 3 4 5 Ad- Hoc Abbrev -iated Organ- ized Man- aged Optim- ized Functional PMO • Unpredictable, poorly controlled, reactive. • No standardized tools, processes. Support PMO • Standardized processes, but PMO lacks management, oversight, communication about projects. • Standardized tools, methodology, templates. Informational PMO • PMO collects, consolidates, summarizes, and distributes project information. • Coordination and integration amongst groups. Strategic PMO • Project metrics Used by Management to make decisions. Identifies resource utilization and conflicts. Enterprise PMO • Focus on process improvement CMMI Maturity Model Project Management Office Capability Maturity Model Integration Goal June 2013 Today Aug 14 June 2015
  • 7. How do we get there? 7
  • 8. 8 We are requesting Executive Support and Approval of the following action plan for the PMO. Phase&1&& Q3&2014& •  Update'Project'Landing'Pages'in'new' template' •  Beta'Test'Weekly'Project'Status' Updates' •  Pilot'Weekly'Status'Updates' •  Update'TeamGan='with'High'Level' AcBviBes,'Resources' •  Validate'finances'reporBng/'data' Phase&2&& Q4&2014& •  Pilot'Issue/'Risk'ReporBng' •  Create'SLT'Status'Page'' •  Schedule'Management' •  Finance'201' •  Tech'Strategy'with'Clarity'team'for' PMO'tools' •  Document'financial'reporBng' requirements' Phase&3& Q1&2015& •  Pilot'Financial'reporBng'' •  Implement'addiBonal'clarity'reports' (Program(and(Project(Level)( • Validate financial data sources and capture / implement requirements for financial reporting (Clarity, Qlikview) • Report project status more frequently/ weekly (Confluence) • Manage and publish project schedules and roadmaps (TeamGantt) • Launch issue/risk reporting (Confluence) • Identify stakeholders, requirements and strategy for resource management (system TBD)
  • 9. 9 Recommend streamlining tools based on the following recommendation in the short term (next 6 months). Pending technology enhancements, our long term goal is to leverage the Project/Program/Portfolio Management capabilities in Clarity. Centralize Toolsets Financial' Status' Issue/'Risks' Schedule' Resource' Confluence( !' !' Clarity((( !' !' !' !' TeamGan2( !' !' TPAS( !' Peopleso8( !' JIRA( !' Various( !' Stakeholders and requirements need to be defined for the PMO to determine where Resource Management should be managed. We will manage resources in 2 tools until we have further identified requirements.
  • 10. ~Shigeo Shingo Improvement usually means doing something that we have never done before. 10
  • 13. 13 1 2 3 4 5 Ad- Hoc Abbrev- iated Organ- ized Man- aged Optim- ized Functional PMO • Unpredictable, poorly controlled, reactive. • No standardized tools, processes. Support PMO • Standardized processes, but PMO lacks management, oversight, communication about projects. • Standardized tools, methodology, templates. Informational PMO • PMO collects, consolidates, summarizes, and distributes project information. • Coordination and integration amongst groups. Strategic PMO • Project metrics Used by Management to make decisions. Identifies resource utilization and conflicts. Enterprise PMO • Focus on process improvement CMMI Maturity Model Project Management Office Capability Maturity Model Integration time
  • 14. 14 CMMI Maturity Model Project Management Office Level 1: Functional PMO Level 2: Support Project Office Level 3: Information Project Office Level 4: Strategic Project Office Level 5: Enterprise Project Office People. Located throughout the organization. Organization. Organized by function. Project Managers are part- time with other functional responsibilities. Processes. Unpredictable, poorly controlled, reactive. Tools. No standardized tools, processes. Success is based on heroics. People. Have PM background. Organization. Weak Matrix. Project Managers have limited authority. Processes. Standardized, but PMO lacks management, oversight, communication about projects. Tools. Standardized tools, methodology, templates. People. Hold credentials or certifications, e.g., PMP-certified. Organization. Organization. Weak/ Balanced Matrix. Project Managers are full-time resources with low/ moderate authority. Processes. PMO collects, consolidates, summarizes, and distributes project information. Coordination and integration amongst groups. Improved cost and schedule performance. Tools. Templates, collaboration tools. People. PMP, PgMP certified. Organization. Balanced/ Strong Matrix.Project Managers are full- time resources with moderate/ high authority. Processes. Project metrics Used by Management to make decisions. Identifies resource utilization and conflicts. Tools. PPM/ EPM tools. People. PMP, PgMP certified. Processes. Focus on process improvement Tools. PPM/ EPM tools.
  • 15. Where we started from… Focus Areas Level 1: Functional PMO Level 2: Support Project Office Level 3: Information Project Office Level 4: Strategic Project Office Level 5: Enterprise Project Office Financial Status Schedule Issue/ Risk Resource June2013 15 Progress
  • 16. Where we are today… Focus Areas Level 1: Functional PMO Level 2: Support Project Office Level 3: Information Project Office Level 4: Strategic Project Office Level 5: Enterprise Project Office Financial Status Schedule Issue/ Risk Resource June2014 16 Progress
  • 18. Project Financials • Data validation for current processes • Finance 201 to better understand project cost to Client, allocations, etc. • Define requirements with Clients, Finance & SSO for Financial Reporting June 2015 Goal: Level 3 TPAS Clarity Invoice List 18 Tech Strategy: Automate project financials. This can be done via several alternatives, including via Qlikview reporting with SSO, better integration of CART into Wiki, other solutions TBD.
  • 19. Status Reporting 19 June 2015 Goal: Level 3 Tech Strategy: Leverage Confluence for real-time status reporting. With increased reliance on Confluence, need to confirm resiliency and failover with Tools. • Report status more frequently for teams and executive stakeholders. • Create real-time status dashboard for all projects. Identify other dashboards and metrics as required.
  • 20. Schedule Management • TeamGantt to manage and publish project schedules, activities, and dependencies. • Coordination with project teams for changes to schedules and progress. 20 June 2015 Goal: Level 3
  • 21. Issue / Risk Management • Report Key Issues/ Risks on status dashboards. • Include Issue/ Risk log on Project Landing pages for ongoing issue/ risk management. Issue/ Risk Log Link from Landing Page 21 June 2015 Goal: Level 3
  • 22. Resource Management • Add Resources to TeamGantt to view resource allocations across projects. • Availability forecasting for resources. 22 June 2015 Goal: Level 3 Tech Strategy: Need to understand all of the requirements related to Resource Management to recommend a strategic tool. In the short term, the PMO will manage teams within Clarity and TeamGantt.