This document provides guidance on developing and delivering effective presentations. It discusses what constitutes a presentation and presentation skills. It recommends following five steps: planning, preparation, practice, performance, and answering questions. Key aspects of preparation include understanding your audience, developing well-organized content and visual aids like slides. The document also emphasizes practicing delivery skills like speaking confidently, using body language and eye contact, and handling questions from the audience. The overall aim is to communicate ideas to an audience in an engaging and memorable way.

1. “Hear Me Now,
Believe Me Later”

2. By:
Ms. Rukaiza Khan

3. A. To make audience competent speakers
B. To make them aware of visual aids
C. To enhance their confidence by giving them
valuable knowledge in Presentation skills

4. What Is Presentation ?
Presentation is
appearance of
something which
someone has worked or
created for AUDIENCE…

5. What are Presentation Skills?
It is a way of
communicating ideas
and information to a
group in formal style.

6.  A modern tool of all fields:-
 Marketing
 Medicine
 Engineering
 Fashion designing
 Teaching

7. STEP-I: Planning
STEP-II: Preparation
STEP-III: Practice
STEP-IV: Performance
STEP-V: Questions

8.  Who are you talking to?
 Why are you talking to them?
 How long have you got?
 What story are you going to tell?
 What does audience already know about the
subject?
 What is the audience attitude towards you?

9.  Material Preparation
 Slides Preparation

10.  Material preparation
 Content
 Organization
 Human elements

11.  Content
 Information not reports
 Comprehensiveness
 Good vocabulary
 Sentence structure

12.  Organization
 Beginning, middle & end
 Climax
 Simple to complex

13. Brief opening ( about 5 to
10% of total time)
Presents your goals for the
presentation
Clarifies the benefits of your
presentation to the audience
Explains overall layout of
your presentation
INTRODUCTION/
OPENING

14. Body - about 70-80% of your
presentation time
Outline your presentation
Make points instead of
jumbling into one paragraph
INTRODUCTION/
OPENING
BODY/ MIDDLE

15. Designs a brief clothing(about5 to
10% of your presentation time)
Summarizes the key point of
presentation.
Give a general conclusion
Thanks the participants for
attending.
ENDING/ CLOSING
INTRODUCTION/
OPENING
BODY/ MIDDLE

16. to provide the
AUDIENCE with an
experience to
remember.
The aim of a presentation is
not just to talk about a topic,
show pictures or play an audio
tape
BUT…
Human Elements

17. FOCUS

18. LOVE HATE
 Enthusiasm
 Entertainment
 Expertise
 Confidence
 Conversion
 Lectures
 Boasting
 Arrogance
 Long-windedness
 Insults

19.  Technology
 Visual Aids
 Preparation of Slides
 Font Size
 Length of the text
 Picture Resolution etc

20. body
language
55%
0%
voice
38%
content
7%

21.  Power point slides
 Graphs/charts
 Pictures
 Films/video
 Flips charts
 Sketches

22.  Illustrate complex ideas
 Enhance understanding
 Add variety
 Support claims
 Have Lasting impact

23.  Use images and graphics.
 Relevant images:
Communicate & maintain interest.

24.  Minimise text & numbers
 Light text on dark background & Vice
Versa
 Avoid distracting mannerism

25. Mix upper and lower case
ALL CAPITALS IS HARDER TO READ,
ALTHOUGH IT MIGHT BE OK FOR THE ODD
TITLE

26.  Use Big enough fonts
 24 pt is minimum, 32 pt, or even 36 pt is
better
 Thick lines and large symbols
 Use colour to highlight text
But Don’t Use Too Many Colours

27. Present in
Step
by
Step

28.  Practice, practice, practice in front of your
family friends and colleagues
 Get feedback, and use it.
 Be ruthless - delete unnecessary information

29.  Appearance
 Speaking style

30.  Appearance
 Outlook /personality
 Facial expression( normal, smile)
 Gestures/ body movement
 Eye contact
 Be natural
 Formal impression

31.  Speaking Style
 Mood: Friendly
 Tone: No monotone
 Voice :Clear, normal & natural
 Speaking Structures: Models, questions-tags

32.  Talk loudly and clearly
 Be enthusiastic, friendly and confident
 Use short and simple sentences

33.  Don’t use street language and abb.
 Speak to the audience……not to the
visual aids. Speak a little bit louder and a
little bit slower.

34.  Phobia
 Uncontrolled breath
 Tension
 Nervousness
 Fear
 Sweat
 Anxiety
 Shattering of voice
 Wrong structure and sentences

35.  Gain experience
 Know the audience, room & atmosphere
 Concentrate on your message
 Don't embellish your language
 Try some physical actions to relax
 Avoid using unfamiliar equipment

36.  Get to the presentation before your
audience arrives
 Circulate around the room as you speak.
 Vary your techniques (lecture,
discussion, films, Slides reading ,etc)

37.  Be prepared to use an alternate approach
 Consider the time of day and how much time
you have got for your talk
 Give a clear and concise summary.

38.  Use jargon
 Overwhelm with detail
 Go over time
 Use text that can’t be read
 Stand in the way of your visuals
 Distract (e.g., Gestures)

39.  Say: Ummmmm, ahhhhhh
 Stare at one point
 Slouch
 Put both hands in your pockets for long
period of time
 Lean on the podium for long periods.

40.  Keep some time for question answer
session
 Anticipate likely questions
 Prepare extra slides with answers

41.  Rephrase questions
1. so that other people hear the question
2. to check you understand the questions
3. to stall while you think about an answer
 If you don’t know the answer, say so
 Ask the audience
 Offer to find out

42.  Create an exciting and relevant presentation
 Tailor the presentation to an ‘audience’
 Develop visual aids and handouts
 Confidently deliver your presentation.

45. Enjoy yourself audience will be
on your side and want to hear
what you are going to say