This document provides guidance on how to design and deliver an effective presentation. It discusses key elements like understanding the audience and objectives, developing visual aids and rehearsing. Ten steps are outlined, including analyzing the audience, planning the content and script, considering the environment and overcoming nervousness. Effective delivery requires practicing, maintaining eye contact and body language, and varying vocal tone and pacing. The goal is to engage the audience and leave them with a clear message through well-structured content and an enthusiastic presenter.

1. PRESENTATION
BY
KIRTIKUMAR EKHANDE

2. WE ARE GOING TO LEARN
 Know what a Presentation is?
How to Design a Presentation?
How to Improve Your Presentation Skill’s?

3. introduction
 Easiest things in this world to stand in
front of a group
Speech is a Talk
Developing presentation skills is an art

4. Elements of a Presentation
Presenter / speaker
Audience
Specific Content

5. Ten steps to a successful
Presentation
1. Consider the occasion & Objectives
2. Make Audience Analysis
3. Get Acquainted with the environment /
Location
4. Decide the manner & mode of
Presentation
5. Plan out the Presentation: Script

6. 6. Visual aids, hangouts, feedback forms
7. Rehearse the Presentation
8. Consider personal aspects- Physical
appearance & body Language
9. Over come Nervousness
10.Making the Presentation

7. Consider the Occasion &
Objectives
Know the Sphere & concretize ideas

8. Prepare an Audience Analysis
Understand for whom
For e.g.
1)Children- Love to listen to stories & dramatic
Presentations
2)Teenagers- Responsive to new ideas & like
informative Presentations
3)Middle aged Audience is conservative & do not
accept new ideas but listen with interest
4)Senior citizens like to reminded about the good old
days

9. Get Acquainted with the
Environment / Location
Familiar with Physical Environment
Room, seating,
speakers position,
podium, mike,
lighting & ventilation,
Position visual aids etc.

10. Decide the manner & mode of
Presentation
Reading
Memorized Presentation
Extemporaneous Presentation (ideas in
mind)

11. Plan out the Presentation:
preparation of Script
90% Invisible & 10% Visible
Points should be put on cue cards
(reference)
Length of the script (Depending on time
available)
Style of Presentation- formal, simple,
Impressive, Explanatory
Humor – making the talk more interesting &
lively engage audience

12. A. Format of Presentation

13. Presentation in Sequence
o Ice breaker
o Opening
o Need for new ideas
o The idea
o Accruing Result
o Summary / Conclusion

14. Preparation of visual aids,
Handouts & Feedback Forms
Visual aids – better to prepare visual aids
much in advance of the presentations
Visual aids – like charts, chalk boards, film
slides, transparencies, diagram, maps &
pictures

15. Guidelines for the use of visual aids
Strategy of 3B’s- Big, Bold, & Beautiful
No overwriting or spelling errors in transparencies
or slides
Material should be well spaced & written in capital
or black letters
(visual + spoken) pause for a short while as they
absorb the content of the visuals
Material should be read out to the audience
Never turn your back to the audience, memorize
the points

16. Audience is able to see this visual aid clearly
Must explain visual aid (if not understandable)
Visual aid must be fitted well in PPT
Emphasis must be laid down on the visual aid
point to it with bodily action & words. Use long
stick / pointer for attention to sr.no., chart, city,
location on map
Speaker must look at the audience more than
Visual aids
The slides are clearly numbered in sequence &
kept right way up (failure, damage the image)

17. A picture is worth a thousand words so
use picture drawing, colors
Slide should carry essential information it
is limited to 25 words or equivalent figures

18. B. Handouts
Should be given to the participant prior for
queries
Prepare carefully
Feedback forms
1.Information about the audience
2.Level of acceptance of the speaker
3.Scope for improvement
4.Inadequacies if any
5.Expectations from presentation

19. 6. To what extent were they meet
7. Gain from the session
8. Scope for further interactions
9. Grading of speaker (parameters e.g. delivery,
ideas, visual aids, handling group, empathy, listening
etc.)
10.Suggestions if any

20. Rehearse the Presentation

21. Consider personal aspects:
physical appearance & body
language
The audience first see the speaker & then
listen to the presentation (presentable, clean &
impressive, appearance formal cloths, proper hair
style, good dress sense acceptable)
 confident voice & posture, effective eye
contact & meaningful gestures(body language)
Body sport needs to be polished & perfected
(it enhance effect)

22. Some negative body languages
a)Nervous pacing
b)Excessive movement / rubbing of the hands
c)Covering the mouth while speaking
d)Using a pen / pencil as pointer
e)Lack of eye contact
f) Fidgeting etc.

23. Attention grabbers -
Verbal content – 7%
Voice inflection, modulation &
articulation – 38%
Body sport – 55%

24. Overcoming the Nervousness
Feeling in the beginning – butterflies in stomach,
increased heartbeats, shaking lags, shaking voice,
& forgetfulness
The speaker can overcome by
Taking few deep breaths in & out
Making himself comfortable with audience
Boosting his own self confidence
Proper practice before final PPT

25. Giving proper pauses for relaxation
Moving among the audience
Taking help of visual aids

26. Making the Presentation
Do It!
Presentation is ready & so is the speaker
face the audience in a confident & positive
manner & leave a mark on them
First impression is the last impression
During PPT different strategies adopt like
Quiz, Music, Game, ice breakers
 mood meters
Facial
Expression
Forenoo
n
Noon

27. Variety in the manner presentations of
material
Variation in the pitch & volume
Emphasis on right word & at right moment
Pauses at correct junctures

28. Six great Helpers: 5w’s + 1H
Why – purpose to inform, persuade,
influence, emphasis, entertain, & sympathies
Who – attributes of listener – personality, age,
education, status, knowledge & anticipated
response
Where – place formal or informal
When – context / time

29.  What – subject matter – scope & needed
 How – strategies to be adopted – words,
pictures, slides, transparencies – which
one need to be incorporated or deleted.

30. Conclusion
Not difficult to make presentations
Speakers skills
You can do it!

31. Thank You
KirtiKumar Ekhande