in these slides you will find presentation on writing skills,
which in includes introduction of writing skills , some quotes on writing skills of famous writers , how to improve writing skills , usage of writing skills in modern age and etc.
UNIT 6: WRITTEN COMMUNICATION: REPORTS (Business Communication)Awais Javed
6.1. Short reports
6.1.1. Suggestion for short reports
6.1.2. Informational memorandum reports
6.1.3. Analytical memorandum reports
6.1.4. Letter reports
6.2. Long (formal) reports
6.2.1. Prefatory sections
6.2.2. Supplemental section
6.2.3. Presentation of the long reports
6.3. Proposals
6.3.1. Purpose of proposal
6.3.2. Kinds of proposals
6.3.3. Parts of proposals
6.3.4. Short proposals
6.3.5. Long formal proposals
6.3.6. Writing style and appearance
in these slides you will find presentation on writing skills,
which in includes introduction of writing skills , some quotes on writing skills of famous writers , how to improve writing skills , usage of writing skills in modern age and etc.
UNIT 6: WRITTEN COMMUNICATION: REPORTS (Business Communication)Awais Javed
6.1. Short reports
6.1.1. Suggestion for short reports
6.1.2. Informational memorandum reports
6.1.3. Analytical memorandum reports
6.1.4. Letter reports
6.2. Long (formal) reports
6.2.1. Prefatory sections
6.2.2. Supplemental section
6.2.3. Presentation of the long reports
6.3. Proposals
6.3.1. Purpose of proposal
6.3.2. Kinds of proposals
6.3.3. Parts of proposals
6.3.4. Short proposals
6.3.5. Long formal proposals
6.3.6. Writing style and appearance
The slide includes-
Define Communication
Roles of Communication-General & Technical
Technical writing
Common types of technical writing
Objectives of technical writing
Process of technical writing
Techniques for good technical writing
It is a powerpoint presentation that discusses about the lesson or topic: Critical Listening and some Fallacies about Critical Listening. It also talks about the definition and different explanation about the topic: Critical Listening
As a public speaker ,what you say leaves no permanent record, except possibly in the memories of some of your listeners. Nevertheless the speech you deliver will have a unique value, reflecting your originality, exercising your critical thinking, and building your credibility.
Communication skills listening and speaking skillsusmancp2611
presentation on communication skill specifically on listening and speaking skills. Includes barriers to these communication skills and techniques to improve these skills.
Language is the most efficient source of communication and the English language tops the list. But many seem to face hurdles in the learning of English. This presentation is intended to encourage teachers to learn and teach English.
The slide includes-
Define Communication
Roles of Communication-General & Technical
Technical writing
Common types of technical writing
Objectives of technical writing
Process of technical writing
Techniques for good technical writing
It is a powerpoint presentation that discusses about the lesson or topic: Critical Listening and some Fallacies about Critical Listening. It also talks about the definition and different explanation about the topic: Critical Listening
As a public speaker ,what you say leaves no permanent record, except possibly in the memories of some of your listeners. Nevertheless the speech you deliver will have a unique value, reflecting your originality, exercising your critical thinking, and building your credibility.
Communication skills listening and speaking skillsusmancp2611
presentation on communication skill specifically on listening and speaking skills. Includes barriers to these communication skills and techniques to improve these skills.
Language is the most efficient source of communication and the English language tops the list. But many seem to face hurdles in the learning of English. This presentation is intended to encourage teachers to learn and teach English.
Welcome to our tutorial: Guidelines for Oral Presentations. The purpose of this module is to help organize, construct, and present your oral project. You will find tips on how to use your visual aids effectively and how to reduce your speaking anxiety. You will also find a list of things that you should avoid while presenting, suggestions on how to conduct yourself during the presentation and how to prepare for the question and answer session at the end.
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2. Understand different types of presentations
Able to prepare and research the topic
thoroughly for the presentation.
Able to deliver presentations effectively
Wise choices of visual aids for greater impact
Effective handling of questions
Organizing materials for captivating
presentation.
3. ?????????
Heights
Insects and bugs
Financial problems
Deep water
Sickness
Death
Flying
Loneliness
Dogs
4. An oral presentation is a one-
t0-group encounter
lectures,seminars,talks,oral
reports).
5. P reparation
R esearch
E ffective delivery
S tructure your speech
E quipment
N on- verbal communication
T alk with confidence
A udience
T one
I nteraction
O rganize
N eed to rehearse
S tage fright
6. Helps to increase personal influence and “visibility”
which are important to managerial success.
Presents an opportunity to demonstrate your
expertise and leadership ability.
Facilitates better decision making.
8. Is it to persuade?
Is it to inform?
Is it to recommend?
Or is it a combination of some or all of these?
9. Plan
Analyze situation
Gather Information
Select the Right
Medium
Organize the
information
Write
Adapt to your audience
Compose your
presentation
Complete
Revise the message
Master your delivery
Prepare to speak
OvercomeAnxiety
10. Define purpose of presentation
To inform
To persuade
Develop profile of your audience
Size and composition
Audience reaction
Audience’s level of understanding
Scene/Circumstances
11. Choose the best medium for delivering your
presentation including handouts and other
supporting materials
Medium often used
Overhead transparencies
Electronic presentation (OHP, slide show)
Whiteboards
Handouts
Flipcharts
12. ADVANTAGES
Easy to prepare
Does not require latest
computer or projection
equipment
OHP never crash on the
user
DISADVANTAGES
Limited to display
Impossible to edit once
printed
13. ADVANTAGES
Easy to update and edit
Sounds, photos, videos and
animation can be added to
get attention
Can be recorded for self-
running presentation for
websites, etc
More professional
DISADVANTAGES
High cost equipment
Hardware and software fail
to cooperate
Encourage inexperience
users to create poorly
designed slides
14. ADVANTAGES
Effective tool to illustrate
points during small group
discussions
Flexible and spontaneous
nature of brainstorming
sessions
DISADVANTAGES
Difficulty in capturing
information written on
them
15. ADVANTAGES
Support points made in
presentation
Offer additional
information
Enables audience to take
notes
DISADVANTAGES
Allows audience to read
before listening to you
Encourage listeners to
backfire you if your subject
is sensitive
16. ADVANTAGES
Record ideas generated
during discussion
Record comments and
discussions during
presentation
Keep track of all the ideas
generated
Low cost
DISADVANTAGES
Low technology
17. Define your main idea
Limit your scope
Choose your approach
Direct – for receptive audience
Indirect – for audience that might resist to your ideas
Prepare outline of presentation
State your purpose and main idea
Organize major points and sub points
Identify introduction, body and close
Show your connection
Show your sources
Choose a title
19. A good introduction arouses the audience interest in your
topic, establish your credibility and prepares the audience
for what will follow
Building rapport by getting their attention
Attention grabber
Tell a joke
Tell an anecdote or a story
Share a personal experience
Quotation
Statistics
Show a movie clip
State a proverb or saying
Make a startling statement Recite a poem
20. Discussion of your main points
Ensure
Organization of your presentation is clear
Your presentation holds the audience attention
21. Relate your subject to your audience needs
People are interested in things that affect them personally.As much as
possible, present every point in light of your audience’s needs and values
Anticipate your audience’s questions
Try to anticipate as many questions as you can and address these
questions in the body of your presentation
Use clear, vivid language
Use familiar words, simple, short and less complex
Explain the relationship between your subject and familiar ideas
Stick to points that are directly and clearly relevant to your listeners
22. Ask for opinions or pause occasionally for
questions or comments
Audience feedback helps you determine whether your
listeners understand a key point before you launch
into another section
Feedback also gives your audience members a chance
to switch for a time of listening to a time for
participating
Illustrate your ideas with visual aid
Visuals enliven your message, help you connect with
members and help them remember your message
more effectively
23. Plan your closing carefully so that your audience leave
with your main ideas fresh in their mind
Restating your main points
Describing the next step – what is the next action
Ending on a strong note – conclude with a quote, a call for
action or an encouraging word
24. Delivery is how you present yourself and your
material to the audience
Most important part of your presentation as
it is the deciding factor in convincing your
audience
Delivery can be verbal (vocal) and nonverbal
25. VERBAL
Be audible
Be brisk – ongoing pace
Be enthusiastic
Be clear
NON-VERBAL
Be poised
Be expressive
Be sincere – keep eye
contact
Be confident
Dress smartly
Use notes discreetly
Handle visuals confidently
26. Memorizing
Avoid memorizing
Reading
If your are delivering a technical or complex presentation,
you may want to read it. Otherwise reading is not
recommended.
Speaking from Notes
Making presentations with the help of an outline, note
card or visuals is usually the easiest and most effective
delivery mode
Impromptu Speaking
Avoid speaking unprepared unless you are well versed in
the topic
27. Be well prepared
Know your subject well
Rehearse often
Release your nervous energy by:
Take deep relaxing breaths
Tense and relax your muscle
Do the best you can
Don’t aim for perfection
28. Hints for handling questions
Know more about the topic that what you present to
the audience
Anticipate areas where questions might arise
Invite them to ask questions
Listen and understand the questions carefully
Repeat or rephrase the question for the whole
audience to hear
Direct long winded members to get to the point
Avoid letting one member dominate the question
session
29. Hints for answering questions
Think before you answer
Keep to the objectives of your presentation
Be honest
Be brief and to the point
Use clear and correct language
Be polite
Correct any false statement or assumptions before
answering
Keep to the time allocated for question period
30. Why??
To become familiar with the material and the
organization
To check timing of delivery
To improve usage of the visual support
To improve delivery style
Rehearse in front of audience
Rehearse with visuals
Watch your performance in front of the mirror. If
possible videotape your performance
31. Creating effective slides can be challenging
because you want to create presentations that
are attractive without compromising your
message
Accuracy and simplicity are the keys to
effective visuals
One of the biggest mistake you can make is to
overload them with information
32. Readable – are the font too large? Can they be seen?
Consistent – are colors and design used consistently?
Simple – should some information be illustrated by a chart?
Audience centered – are design elements such as animation and
clip art appropriate for audience?
Clear – is the main point easy to understand?
Focused – Does the slide support the key points of your message?
Fully operational – Does all the animation or special effects work?
33. When writing content for text slides:
Limit each slide to one thought, concept or idea
Limit the content to about 40 words – no more than six lines
of text
Write short bulleted phrases
Make your slide easy to read by using active words
Include short information titles
34. What is Supply Chain Management
Developing long-term partnerships among
channel members working together to create
a distribution system that reduces
inefficiencies, costs, and redundancies while
creating competitive advantage and satisfying
customers
Example of Ineffective Slide
35. What is Supply Chain Management
Partnering with channel members
Reducing channel inefficiencies
Creating a competitive advantage
Satisfying customers
36. Color Best Uses
Blue Background for electronic business presentation (usually dark
blue), safe and conservative
White Font color of choice for most electronic business presentation
with a dark background color
Yellow Text bullets and subheadings with a dark background
Green Highlight and accent color
Red Promote action or stimulate audience, seldom use as a
background
Use color to stimulate specific emotional responses
37. A good background should stay in the
background and not compete with the
foreground
Cluttered or flashy backgrounds tend to distract
your message
If your company have a standard design, use
them.
Artwork is either functional – charts, diagrams or
decorative – simply to enhance look of your
slides
Use decorative artwork sparingly.
Use clipart only if it makes your presentation
more effective and compelling
38. What is Supply Chain
Management
• Partnering with channel members
• Reducing channel inefficiencies
• Creating a competitive advantage
• Satisfying customers
39. Select font base on how well it will display
through a projection system
Avoid script or decorative fonts
Limit fonts to one or two per slide
For thinner fonts, use boldface type
Avoid italicized type
Avoid all capitalized words and phrases
Be consistent with fonts, type styles, colors
and sizes
Arial are better choice for fonts
40. Design inconsistencies confuse and annoy
audiences
Don’t change colors and other design
elements randomly in your presentation
41. Functional Animation
Set of tools for changing and moving things on the
screen
Use animation to support your message, not simple
for animation sake
Transitions and Builds
Transitions control how one slides replaces another
on screen
Build control the release of text, graphics and other
elements on individual slides
Use same transitions and build to avoid confusion and
distraction
42. Hyperlinks andAction Buttons
Use to add flexibility to your presentation or share
different kinds of files with the audience
Hyperlink instructs the computer to jump to
another slide in your presentation
Multimedia Elements
For some presentations, audio or video clips are
an effective way to get you message across
Engage content to your presentation as long as
they are relevant, interesting and brief
43. Use handouts materials to support the points
you made in your presentation
Handouts offer the audience additional
information on your topic
44. Handouts include
Complex charts and diagrams
Articles and technical papers
Case Studies
Websites
Copies of presentation slides
Brochures
Pictures