This document provides an overview of the basics for using Microsoft PowerPoint 2000, including how to create and save presentations, insert and format text and slides, add images, modify colors and backgrounds, work with master slides, and insert headers and footers. The summary covers the key functions and steps to get started with PowerPoint 2000.

1. PowerPoint 2000 The Basics

2. Objectives After completing this presentation, you will be able to: Create a new presentation Insert slides Add and format text and insert notes Save the presentation Modify colors and backgrounds Familiarize with the Drawing toolbar Insert Word Art Work with Master Slides

3. Creating New Presentation To open a new presentation: Follow the path Start  Programs  Microsoft Office PowerPoint 2000 . Choose the option Blank presentation and click OK . Next select the type of slide layout and click OK .

4. Identifying the Screen Elements

5. Listing the Different Views Normal View Screen split into three sections Shows the presentation outline on the left, the slide in the main window, and notes at the bottom Slide View Displays each slide on the screen Useful for adding images, formatting text, and adding background styles Outline View Displays the outline in the majority of the screen with small windows for the slide and notes Useful for editing text Slide Sorter View Displays thumbnails of the slides Easy to sort and order slides

6. Inserting New Slides To insert a new slide: In the outline, click the slide after which the new slide has to be inserted. Click the New Slide icon or follow the menu path Insert  New Slide . Select the type of slide layout and click OK . To change the slide layout: Follow the menu path Format  Slide Layout. Select the required layout and click Apply . To apply or change a design template: Follow the menu path Format  Design Template. Select the template and click Apply .

7. Reordering and Hiding Slides To reorder slides: From the normal, outline, or sorter views drag the slide and drop it in the required location. To hide slides: Go to the Slide Show menu and click Hide Slide . To add the slide again: Go to the Slide Show menu and click Hide Slide again.

8. Adding Text To add text: Click the slide where you want to add the text. Type in the relevant text. Bullets are automatically inserted. Press [ Enter ] to move to the next line and add a bullet.

9. Inserting Notes From Normal View , you can add notes to the slide, which will be a reference to the presenter. These notes will not be seen on your presentation.

10. Saving the Presentation To save the presentation: Click the Save icon or follow the menu path – File  Save . From the Look in dropdown list, select the location where you want to save the file. Type in the File name . Choose Presentation (*.ppt) as the Save as type option.

11. Formatting Text To format the text follow the menu path Format  Font . Change the Font , Size , Font style , Color , and Effects . You can also change the font and size by selecting the required options from Font and Size drop-down menus respectively. Click the Font Color icon and choose the required color. Click the appropriate icons to change the effects. To change the preset font for the entire presentation, click Format  Replace Fonts, and select the font from the With drop-down. To change the alignment of the text, click the appropriate alignment icon.

12. Formatting Text (cont’d) To adjust the line spacing go to the Format menu and click Line Spacing . Change the options and click OK . To change the case select the text, go to the Format menu and click Change Case . Choose the relevant option.

13. Formatting Text (cont’d) To change the bullet, follow the menu path Format  Bullets and Numbering . From the Bullet tab, choose a bullet. For more bullets click Picture or Character . Change the size and color of the bullet, if required. To remove a bullet place the mouse pointer in the line and click the Bullet icon.

14. Formatting Text (cont’d) To create a numbered list, go to the Format menu, click Bullets and Numbering . Go to the Numbered tab. Choose the required format. Change the color and size if required. Change the Start At value, if you do not want to begin from 1.

15. Changing Color Schemes To change or apply a color scheme: Follow the path Format  Slide Color Scheme . Choose any of the available preset color schemes. There is an option to preview the selected color scheme. Click the Custom tab to change the color scheme. Select the element and click Change Color . Choose from the Standard or Custom colors. After all the formatting, click Apply to apply the changes to the current slide or Apply to All to apply the format to all slides in the presentation.

16. Changing Backgrounds To change or apply the background: Go to the Format menu and click Background . Select from the available colors or click More colors . Select Fill Effects to apply gradients, textures, patterns, pictures.

17. Adding Images To add pictures from clipart: Go the Insert menu and click Picture  Clipart . To find an image enter keyword and Search for clips . Other option is to choose the relevant category and find the image. Click the required image. Choose the relevant option from the popup menu. To add pictures from file: Go the Insert menu and click Picture  File . Browse to the relevant location, choose the image, and click OK .

18. Identifying Elements in the Drawing Toolbar Menu – Refers to the Draw drop-down. Consists the following: Grouping – Groups different images so that it is used as one image. Order – Changes the order of overlapping images. Nudge – Moves an object slightly in one direction Align or Distribute – Changes the position of the objects relative to the others. Rotates an object 90 degrees or flip the object over its x- or y-axis. Select Object – Deactivates all drawing functions. Free Rotate – Allows to rotate objects. AutoShapes – Provides various shapes. Line and Arrow – Allows to draw lines and arrows.

19. Identifying Elements in the Drawing Toolbar (cont’d) Rectangle and Oval – Allows to draw rectangles and ovals. Text box – Makes it possible to draw text boxes. Word art – Adds word art. Picture - Adds a clip art. Fill color – Provides colors for rectangles, ovals, and clip art. Line color – Provides a border color for shapes and pictures. Font color - Highlights text on the slide Line style - Provides various thickness or styles for the line. Dash style – Provides various dash styles. Arrow style - Changes the arrow head style for an existing arrow or changes a line to an arrow. Shadow - Adds shadow to text or any other selected object. 3D - Adds a three-dimensional effect to text and other objects.

20. Inserting Word Art To add pictures from clipart: Click Word Art icon from the Drawing toolbar. Choose a style and click OK . Enter the text and change the font, size, and color if necessary. Click OK . Resize the word art on the slide using the white box handles around it. Change the shape of text by dragging the yellow handles.

21. Working with Slide Master To view the Slide Master, follow the menu path View  Master  Slide Master . Format the text, lists, add background patterns, and effects. Click Close on the Master toolbar to return to the presentation.

22. Inserting Headers and Footers To set the slide show options: Go to the menu View and click Headers and Footers. From the Slide tab, choose the options you want to insert To hide these in the title slide choose the option Don’t show on title slide . Set the options in the Notes and Handouts tab also. Click Apply to add the effect to the current slide and Apply to All to add the effects to all the slides in the presentation.