This document discusses how the POLCA (Planning, Organizing, Leading, Controlling, and Assuring quality) framework is applied to the budgeting process of a finance department. It describes each step of POLCA as it relates to budgeting, including planning budgets for departments, organizing budget preparation work, leading subordinates during budget making, controlling budgets by monitoring actual performance, and assuring quality throughout the process. The overall POLCA approach can be used for other finance department functions beyond just budgeting.

2. Presented by:
M.Raza Ali
M.Junaid Abbas
Madiha Amin
Syeda Wajiha Zaidi

4. 
Since inception, the bank has
concentrated on growth through
improving service quality, investment in
technology and people, utilizing its
extensive branch network which includes
Islamic and Agricultural banking

5. To prepare the budget
 Financial management
 Management of investments of company
 Management of taxes
 Management of financial risks
 Merge and acquisition decisions


6. Functions performed by the finance
department , it goes through the entire
POLCA functions. Lets assume only one
activity to analyze the application of
POLCA, in this case we take “Budgeting”

8. PLANNING
Management function that involves
the process of defining goals,
establishing strategies for achieving those
goals. And developing plans to integrate
and coordinate activities.

10. 
in alignment with the goals of company

plans budget for all departments,
› by analyzing the requirements of the department
and given resources
› which involves meeting with the departmental
heads to determine and analyze their periodical
requirements for money

analysis of historical data

forecasting and projecting the budget
needs of departments

11. ORGANIZING
Management function that involves
the process of determining
what tasks are to be done. Who is to do
them, how the tasks are to be
grouped, who reports to
whom, and where decisions are to
be made.

12. Organizing Budget

13. consults
Head of
Departments
Delegate work
of need
assessment
Subordinates
Finance Department
Final report
Head of
departments

14. LEADING
Management function that involves motivating
subordinates, influencing individuals or teams
as they work, selecting the most effective
communication channels, or dealing in any way
with employee behavior issues.

15. Leading Budget

16. 
department is involved in the budget making
process is also performing leading role.

leading this activity would be the main role of
finance department



Giving guidance in budget making process
gives directions to get the desired outcome
update the team regarding any changes in
policies

17. CONTROLLING
Management function that involves
monitoring actual performance,
comparing actual to standard and
taking corrective action, if necessary.

18. Controlling Budget

19. 
determine the deviations of the actual
outcome with the desired results.

monitored by the finance department on
periodical basis.

To analyze the deviations from actual
performance

corrective measures are to be taken to
achieve desired results

20. Quality function which demands from every
manager that he/she ensures that prior
management support& management
processes are in place before POLCA
management functions are executed.

22.  Done
in two phases, before
implementation of budget and after
implementation of budget.

23.  The
POLCA approach will be used in
every other functions of the finance
department