This document discusses personnel administration in schools. It defines personnel administration as activities to secure greatest worker effectiveness consistent with organizational objectives. The objectives are to ensure employees have needed competencies, willingness to work optimally, and working conditions to improve skills and effectiveness. Principles include education as primary purpose, deriving objectives from community needs, common interests among employees and administrators, and maximizing effectiveness through best selection and coordination of elements.

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Personnel
Administration

2. +
Personnel Administration
 The complex of specific activities
distinctly engaged in by the employing
agency ( school district , other unit of
government , or business enterprise)
to make a pointed effort to secure the
greatest possible worker effectiveness
consistent with the agency’s
objectives.

3. Problems of
personnel
administration
are somewhat
proportionate to
the size and
complexity of
the
organization.

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Objectives of Personnel
Administration
To do whatever is necessary to make
certain that all school employees have the
competencies needed for their respective
jobs , the will to use their abilities in
optimum fashion and the working
conditions under which each can exercise
and improve his competency in such a way
that the educational job of the schools will
be done with utmost effectiveness.

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Principles of Personnel
Administration
1. Education is
the primary
purpose of
schools

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Principles of Personnel
Administration
2. The objectives of
the schools are
functionality derived
from the people who
have created them
as institutions to
meet those needs
that they want
fulfilled through
formal education.

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Principles of Personnel
Administration
3. The people
who have
instituted the
schools and all
employees
within the school
system have the
same basic
interest.

8. +
Principles of Personnel
Administration
4. Maximum
effectiveness of the
means for achieving
the people’s
mandates regarding
education requires
the best possible
selection and
coordination of all
elements comprising
those means.

9. +
Principles of Personnel
Administration
5. School
employees
are not
commodities

10. +
Principles of Personnel
Administration
6. Employees
have a private
life and a
right to the
privacy of their
own affairs.

11. +
Principles of Personnel
Administration
7. The human
factor is a
variable.

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Principles of Personnel
Administration
8. The most important
single factor in
getting the best that
a school employee
has to offer is how
he feels about his
work, his associates
on the job, and the
school system in
which he is
employed.

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Principles of Personnel
Administration
9. Esteem for
intelligence and
potential of the
employee group is a
basic necessity and
may be
demonstrated by the
employer group
through acts of
confidence.

14. +
Principles of Personnel
Administration
10. Employee
problems have
to be dealt with
in terms of the
situation or the
conditions at
hand.

15. +
Principles of Personnel
Administration
11. All
participants
in an
enterprise
are entitled
to fair
dealing.

16. +
Principles of Personnel
Administration
12. The
relationships
among
employees and
between them
and their
employers can
to a large extent
be summed up.

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The Problem of Personnel
Administration
 To make and keep clear the
concept of personnel as
employees who make a
contribution to the carrying
out of policies through
which the educational
program is to be made
effective.
 To bring about recognition
of the associate status of all
personnel in doing their
respective parts to make the
schools genuinely effective

18. +
The Functions of School
Personnel Administration
 Gain and keep the good will of all employees in
order to obtain their spontaneous and readily
preferred cooperation.
 Reflect in all personnel relationships the way of
life of the nation and and of the school district.
 Ascertain just what the respective educational
jobs are in terms of their purposes,
expectations of the people and the school
system

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 Identify , describe and classify the respective
school jobs in terms of their purposes, the
knowledge, and skill demanded for each , and
the qualifications that the prospective employee
must have to well the work required of him.
 Build a reserve or pool of potential employees
through the establishment of a recruitment
program designed to make available the caliber
of employees needed.

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The Functions of School
Personnel Administration
 Select from all available sources the
best of the competent individuals in
terms of specific job requirements.
 Assign those selected for
employment so as to make maximum
and optimum use of the competencies
for which they were hired.

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The Functions of School
Personnel Administration
 Take the necessary measures to match the
competent employee to the work space e.g.
classroom, equipment, and supplies which will
be conducive to maximum effectiveness.
 Show tactful interest in each employee in order
to promote the understanding and confidence
which must be present if he is to seek and
welcome counsel and aid problems that have
implications for well he does his job.

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The Functions of School
Personnel Administration
 Exercise circumspection to differentiate between
those problems in which the employee will accept
help and those which regards as solely his business.
 Stimulate each to develop his potentials so that the
school system may capitalize upon the diversity of
individuality.
 Shun assiduously any actions that would be
conducive to a monotonous conformity which would
repress individual differences and inhibit
enterprising deviation in word and action.

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The Functions of School
Personnel Administration
 Use appreciation of work done , recognition for the
worker to the degree warranted , and the flattery of
sincere involvement of the employee in the problems
of operating the school system .
 Discover both what information is desired by the
employee and what he ought to have in addition , the
provide both freely.
 Insure lines of communication which are open
upwards, downwards, and sideways , with safeguards
in case some channel becomes blocked.

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The Functions of School
Personnel Administration
 Engender among employees a warranted
conviction that the lines of communication
are for their use , that use of them is urged
and welcome, and that their use carriers with
it no threat of penalty or prejudice.
Gather case data from which to ascertain the
kinds of problems there are, what their
causes seem to be and what solutions are
suggested in the way of preventive or
corrective measures.

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The Functions of School
Personnel Administration
 Have the flexibility to devise and use
whatever means are called for to meet the
problem rather than to fall back on cliches and
pat formulas which may be gratifying to the
user while helping not all in solving the
problem at hand.
Take the necessary measures progressively
to establish fairness in all employment
relations and conditions , eliminating even the
appearance of injustice.

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The Functions of School
Personnel Administration
 Regard and use the occurrence of each
vacancy as a golden opportunity to reappraise
the job in terms of its specifics and its
relationships within the organization of the
school system.
Develop an initially tentative written set of
personnel policies which will be modified ,
deleted from , or added to in the light of
experience and as a cooperative personnel
and personnel administration project.

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Development of School Personnel
Administration
 It has developed in various ways beginning with the exercise of
the hiring-firing activities , and all that went in between , by the
board of education itself.

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Scope or the Personnel
Administration Activity
 Coordinating individuals , jobs , place of work , time of work ,
and the equipment and supplies for working.
 Concerned with those problems of the employees which have
implications for how well they do their work.

29. +
Philosophy of School Personnel
Administration
 Democratic
Philosophy
 Pragmatic
Philosophy

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Essentials in School Personnel
Administration
 Do what is necessary to recruit manpower pool of competent
individuals from which to select needed employees.
 Employ competent individuals to do the various school jobs
that have to be done.
 Take the necessary steps to retain the competent people
employed in the school system and to release them from
whatever deterrents there are to their effective functioning in
the teaching-learning situation.
 Provide for improvement in the competency of each worker.
 Arrange for working conditions in which each is free to use his
competencies most effectively and is stimulated to do so.

31. +
Methods of Personnel
Administration
1. Informally vs. Formally Organized
Personnel Administration
2. Autocratic vs. Democratic
Personnel Administration
3. Centralized vs. Decentralized
Personnel Administration

32. +
The Problem of Personnel
Administration
 To make and keep clear the concept of personnel as
employees who make contribution to the carrying out of policies
through which education program is to be made effective.

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Policies for School Personnel
Administration
The Nature and Function of Policy
Who formulates policy?
How policy is formulated?
Whom and what policy governs?