The document discusses administrative policies and procedures in educational institutions. It states that policies set parameters for decision-making but allow flexibility, explaining the "why" of actions, while procedures explain the "how" through step-by-step instructions. The document also discusses the importance of clear policies and procedures in providing structure and accountability in schools. It provides examples of policy areas and benefits such as maintaining compliance, safety, and productivity.

2. Administrative policies require or prohibit specific actions of faculty, staff,
students, and external individuals who use University resources or services, as
appropriate. The president has delegated authority to the President's Policy
Committee (PPC) to establish administrative policies.
Administrative procedures are a set or system of rules that govern the
procedures for managing an organization. These procedures are meant to
establish efficiency, consistency, responsibility, and accountability.
Policies set some parameters for decision-making but leave room for flexibility.
They show the “why” behind an action. Procedures, on the other hand, explain
the “how.” They provide step-by-step instructions for specific routine tasks. They
may even include a checklist or process steps to

3. Importance of Clear Policies and Procedures in Schools
Administrative procedures are important because they :
► provide an objective set of rules by which an organization is governed.
► help establish the legitimacy of management action by ensuring the application of management
rules and decisions is done in an objective, fair, and consistent manner
► help ensure that managers are held accountable for decisions that deviate from the procedures
Following Policies and Procedures have the positive outcomes of :
► Consistent processes and structures
► Better quality service
► A safer workplace

4. Ways to Implement Policies and
Procedures
► Make policy manuals more accessible
► Implement training courses
► Test employee comprehension
► Encourage accountability
► Regularly review policies and procedures
► Policy is generally an intent, a set of rules and principles, adopted for ease of
governance within an organization. It is fundamentally important for organizations to
have implementable policies, as it forms a linking pin between

5. the school management, teachers, students, parents, and the rule of law. An
organization without policy is an organization without control.
► If there are no formal policies, then organization staff at any level would have no
guidance on how to make right consistent decisions. Imagine, a parent
approaches a teacher, and requests to view her child’s answer script. If the
school has no proper policy on Assessments, the choice on whether to show the
answer paper might depend upon which teacher she spoke to, or whether the
teacher she speaks to is having a bad day. In short, an absence of policy leads to
inconsistency of decision making.
► Not everyone understands why policies exist – some people view them as being
bureaucratic and overbearing. In reality, as the school management cannot be
everywhere all the time to ensure staff carry out their tasks correctly and
responsibly, policies provide useful and necessary assistance. Rules therefore
help to decrease the amount of direct supervision by the management, and at
the same time increase the efficiency of work processes.

6. ► Besides, policies are also important because they help a school establish
model operating procedures and create standards of quality for learning
and safety, as well as expectations and accountability. Without these,
institutions would lack the structure and function necessary to provide
the educational needs of students. Eventually, policies are key for the
success of a school, and provides many other privileges provided they are
written well and kept up to date.
Benefits of having Policies and Procedures in Schools 1. Internal Controls
► Organizational policies should serve as an important form of internal control.
Policy form as a control mechanism that will effectively limit the behavior of
teaching and non-teaching staff. Instructions could be that two teachers must be
involved in any assessment process, one to correct the answer script, and
another to audit the sheet. Policy should always be enforced through some kind
of scrutinizing mechanism, or it will be a weak internal control. School
management can make life easier by creating proper internal controls that are
enforceable.
2.Minimise Costs:
► Management always feel the need to minimize costs. This can take the form of examining
the real amount of resources required for what the School actually needs, such as

7. finding the cheapest suppliers without sacrificing quality. It can also be about
limiting the financial losses that can cripple school operations, such as
shortages, wastages, errors and other kinds of losses. When policies address
potential sources of risk and require employees to know them, it creates
awareness of the need for risk management. It is best to ensure that employees
comply with company policies intended to minimize risk.
3. Maintain Compliance
► School policies must enable the organization to maintain a degree of
accountability in the eyes of internal and external stakeholders. School has an
obligation towards the law of the land. Compliance is to follow these
established defined statutory procedures and practices. Educational policies are
rules that are intended to help schools teach students efficiently, fairly and
safely as per the regulatory norms, and the Board to which the Institution is
affiliated. These terms determine how students are taught, what they are
taught, how schools manage students and its personnel.
4. Build a Learning Culture
► Academics being the major service of a school, it is mandatory to create a learning
culture by encouraging the staff to continuously add to their knowledge. This includes

8. determining which capability each staff should acquire and creating a process for
updating it throughout the year. For example, a policy to have a staff competency
matrix and training need analysis for all staff must be completed before becoming
eligible for the appraisal. Initially each staff learning should include a checklist of
tasks, such as required training and development, work samples and formal
learning instructions.
6. Safe Learning Environments
► Students, teachers and staff members deserve to feel physically and psychologically
secure in their environment. Policies influence how safe individuals are in school. In
order to create this environment, guidelines need to be developed and reinstated
that establish safety standards for the physical environment and mental state of
students and staff. Disciplined rules have an effect on the safety of students and
staff at school level, therefore, procedures should extend beyond the classroom,
frequency of fire drills, anti-bullying, and how staff should respond during a
medical emergency.
7.Setting Goals and Establishing Productivity
► Students and teachers are the major customers of all the policies in a school. Management
should establish standard rules to guide acceptable behavior, and help create a conducive
learning environment. All of these are necessary to help the

9. institution run smoothly to ensure that students receive a quality education. In order for an
institution to encourage higher learning, plans must be in place that establish goals as set forth
by the school management. This is important for relating education to the community and
making it responsible to the larger world. Accountability through the use of goal-oriented
policies ensures productivity – thus save time, prevent confusion and unify the school.
8.Suspension and Expulsion
► Although the law strictly disapproves it, the school should be very careful in determining
when a student should be suspended or expelled, because it can impact a child's future.
Although it is common to expel students for excessive violations of school rules, this is
not always a good option for dealing with behavior problems. When a child is expelled,
he may lose his desire to continue attending traditional institution and quit. Suspension
policies can inadvertently discourage students from attending school, leading to a
lifetime of low-paying jobs or dependency of others. For this reason, it is important to
have policies that incorporate other solutions before resorting to suspension and
expulsion.
9.Equality

10. ► Equality in the schools is again determined by it’s policies. School must have
guidelines requiring acts of discrimination to be reported to their administrators
and to be remedied promptly. There are also rules in place to make sure that
children with disabilities, or slow-learners, receive the same access to an education
as other students. This ensures that everyone gets the opportunity to contribute to
society and thrive economically.
10. Teacher Engagement
► Another important thing is that policies on teacher training and engagement should
focus more on the professional continuum of teachers. Teacher engagement is the
key element for teacher retention, including teacher interventions, and their
continuous professional development all over their career – they are a whole and
they are interconnected. A proper workplace policy also aims to guide teaching and
non-teaching staff in how to perform in the school for various prohibited issues in –
harassment, internet use, health and safety, and social media are just a few.

11. Policy Checklist
► A school policy should:
► 1.set out the aim of the policy
► 2.explain why the policy was developed
► 3.list who the policy applies to
► 4.list who will act/perform on the policy
► 5.set out what is the acceptable and unacceptable behavior
► 6. set out consequences of not complying with the policy
► 7. provide the date when the policy was developed and approved

12. Sample areas of Concerns
► Student Code of Conduct Admission policy
► Recruitment policy Bullying Policy
► Internet Policy Littering Policy
► Mobile phone policy Attendance Policy
► Non- smoking policy
► Drug and alcohol policy
► Health and safety policy
► Security policy
► Anti discrimination policy
► Grievance handling
► Student Discipline
► Dress Code Policy
► Use of Computer Laboratory policy

13. ► Workplace Sanitation and safety policy
Sample school Policy
MinSU Respectful Behavoiur Policy
1. PURPOSE
MinSU commit in our mission statement to the provision of a safe and supportive
environment where the self-worth and dignity of the individual and the rights of others is
promoted and developed by all. Our community should be characterized by understanding,
forgiveness, justice and mercy. Disrespectful behaviors' infringe upon a person’s self-worth and
dignity and are major obstacles to achieving our mission.
1. GUIDELINES
1. We aim to:
Foster a high level of social competence
Promote an ability to problem solve
Promote resilience

14. Foster a sense of community
1. The school recognizes the need for a whole school approach
engaging with staff, students and parents/guardians
2. Definition
Disrespectful behaviors' manifest in psychological, physical or social
harassment of one person over another. They involve a perceived imbalance of
power and are repeated over time.
The following table outlines some examples of Disrespectful behaviors'

15. Physical Fighting
Pushing
Shoving
Invading personal space
Social - verbal Name calling
Using offensive language
Putting people down
Spreading gossip and rumour
Picking on people because of their race, gender, creed or personal characteristics
Social - psychological Using stand over tactics
Practicing extortion Picking on others
Repeatedly excluding others
Focusing on individual differences or preferences
Deliberately damaging personal property
Throwing objects Stealing
Sexual Brushing up against another in a sexual manner Making sexual jokes Producing offensive drawings or graffiti
Writing about someone’s morals in a derogatory way Asking inappropriate questions about someone’s private
life Commenting on someone’s physical appearance in a hurtful manner
Cyber [using internet / mobile
phone]
Making threats Spreading gossip/rumour Putting people down Pranking Using offensive language

16. 1. The school will adopt a four phase approach developing and delivering
strategies for primary prevention early intervention intervention
postprevention
1. BASIS FOR DISCRETION
► If there is any legal action pending, this policy will not be operational.
1. PROCEDURES FOR IMPLEMENTATION
1. Information Dissemination Parents/guardians, teachers and students will be aware of the
school’s position on disrespectful behaviour, bullying, discrimination and harassment. The
school will adopt a four-phase approach –
2. Primary prevention
Professional development for staff relating to bullying, discrimination and harassment and the
strategies that counteract them
Provision of programs that promote resilience, life and social skills, assertiveness, conflict
resolution and problem solving
Regular administration of bullying survey and yard survey Clarification by homeroom teachers
of the school policy on disrespectful behaviour at the start of each year

17. Promotion by whole school community of philosophy of
intolerance of disrespectful behaviour
Structured activities available to students at lunchtime
1. Early intervention
Encourage the reporting of incidents through publications
and Intranet
Remind students to report incidents.
Encourage parents to contact the school if aware of a
problem.
Designate Year Level areas which are supervised by
teachers.
► 4.4 Intervention

18. Once identified, all involved in the bullying incident will be
interviewed by a teacher and/or Year Level Coordinator
All incidents or allegations of bullying, discrimination or
harassment will be fully investigated and documented.
If bullying, discrimination or harassment is ongoing or severe,
Deputy Principal will become involved and parents/guardians will be
contacted
Consequences may include: removal from class, removal from yard
or specified areas, withdrawal of privileges, detention, school suspension
Those involved will be offered counselling by school counsellor
4.5 Post Intervention
There will be –
Ongoing monitoring of those involved in disrespectful behavious
Ongoing liaison with families
5. EVALUATION: A sub committee of the Planning Team will evaluate the policy
and procedures every year.

19. 5. Date Approved: September 01, 2021
6. Effectivity: Once approved
► MinSU Letter Head
► Name of School: ►
Address:
► Title:
► 1. Introduction/Background:
► II. Aims/Objectives:
► III. Policies and Procedures
► 1V.Date Prepared/Approved: ► V. Date of
Implementation: