OfficeCentral User Manual (English) - Global Configurations

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OFFICECENTRAL
USER MANUAL (ENGLISH) – GLOBAL
CONFIGURATIONS
© 2017 - AUTHENTIC VENTURE SDN BHD. VERSION 3 REVISION 1 (070317)

© 2017 - Authentic Venture Sdn Bhd. All rifhts reserved. 1
CONTENTS
1 - PENGENALAN............................................................................................................................................................... 3
2 – REGISTER AND LOGIN TO THE SYSTEM ....................................................................................................................... 4
2.1 LOGIN...................................................................................................................................................................... 5
SYSTEM LOGIN .......................................................................................................................................................... 5
WHY? ........................................................................................................................................................................ 5
FORGOT PASSWORD? ............................................................................................................................................... 5
REGISTRATION .......................................................................................................................................................... 6
3 - HOME........................................................................................................................................................................... 8
3.1 APPLICATION ARRANGEMENT ................................................................................................................................ 8
MAIN MENU.............................................................................................................................................................. 8
SUB MENU ................................................................................................................................................................ 8
PAUTAN PANTAS....................................................................................................................................................... 9
WHY? ........................................................................................................................................................................ 9
4–SYSTEM CONFIGURATION............................................................................................................................................. 9
4.1 ACCOUNT CONFIGURATION ................................................................................................................................... 9
CHANGE EMAIL OR PASSWORD (IF NEEDED)............................................................................................................ 9
HOW TO CHANGE EMAIL ADDRESS (A)..................................................................................................................... 9
HOW TO CHANGE YOUR PASSWORD (B) ................................................................................................................ 10
4.2 USER...................................................................................................................................................................... 12
WHY? ...................................................................................................................................................................... 12
HOW TO ADD A NEW USER?................................................................................................................................... 12
ROLE GROUP........................................................................................................................................................... 13
CARA MEMADAM DATA ......................................................................................................................................... 15
4.3 PROFIL SYARIKAT................................................................................................................................................... 16
BASIC....................................................................................................................................................................... 16
CARA MENUKAR LOGO SYARIKAT........................................................................................................................... 17
GST.......................................................................................................................................................................... 19
CARA MEMASUKKAN MAKLUMAT KEWANGAN SYARIKAT..................................................................................... 20
CARA MENETAPKAN BAHASA ................................................................................................................................. 20
4.4 REPORT SETTINGS................................................................................................................................................. 21
CARA MENUKAR MENUKAR TEMPLATES FINANCE/CRM/PROCUREMENT/PAYROLL REPORTS ............................. 21
4.5 LESEN KREDIT (LICENSE CREDIT) ........................................................................................................................... 22
MENGAPA? ............................................................................................................................................................. 22
SENARAI LESEN KREDIT........................................................................................................................................... 22
4.6 GROUP MONITORING ........................................................................................................................................... 23

GROUP MONITORING ............................................................................................................................................. 23
4.7 SETTINGS............................................................................................................................................................... 24
CAWANGAN-CAWANGAN ATAU LOKASI DALAM SYARIKAT (LOCATIONS)............................................................. 24
MENAMBAHKAN LOKASI DALAM SYARIKAT........................................................................................................... 25
HOW TO ADD A NEW LOCATION ............................................................................................................................ 26
PUBLIC HOLIDAY ..................................................................................................................................................... 27
ADDING NEW PUBLIC HOLIDAY THAT IS FOLLOWED BY THE COMPANY................................................................ 28
STATE HOLIDAY....................................................................................................................................................... 29
ADDING NEW STATE HOLIDAYS .............................................................................................................................. 30
CUKAI (TAX)............................................................................................................................................................. 31
BANK ....................................................................................................................................................................... 34
CURRENCIES............................................................................................................................................................ 36
CUSTOM ROLE GROUPS.......................................................................................................................................... 37

1 - PENGENALAN
OfficeCentral is internet cloud-based software and consists of important modules to manage a company’s
operations which are Human Resources Management System (HRMS), Payroll, Accounting and Customer
Relationship Management (CRM).
OfficeCentral has been designed and developed specially for Small and Medium Enterprises companies to
help them manage their companies easily and effectively.
Online Assistance
We are providing online assistance to help you learn OfficeCentral online. A dedicated website for support
purposes is as follow:
eLearning: http://academy.ICTForGrowth.com
Help Center:
http://bantuan.OfficeCentralCloud.com (Bahasa Melayu)
http://help.OfficeCentralCloud.com (Bahasa Inggeris)
Contact Us
Authentic Venture Sdn. Bhd. (470336-H)
906B, Tingkat 2, Blok D
Kompleks Diamond, Bangi Business Park
43650 Bandar Baru Bangi
Selangor, Malaysia.
P: +603-8922 1493 / +603-8920 0672
E: sales@ventures.com.my
Should you require assistance or have enquiries regarding OfficeCentral system, please contact us or email
us at support@ventures.com.my.
All Rights Reserved
©2017 -Authentic Venture Sdn Bhd. All rights reserved.

2 – REGISTER AND LOGIN TO THE SYSTEM
OfficeCentral is a web application specially designed for small and medium enterprises (SMEs) to
help them manage their company better. This system is accessible through Google Chrome or
Mozilla Firefox (or any other suitable Internet Browser).
OfficeCentral consists of several modules as follows:
OfficeCentral also contains a few additional modules that can be accessed with extra charges if
user requires such as:
1) Procurement Management
2) Distribution Management
OfficeCentral
Human
Resources
Management
Payroll
Finance &
Accounting
Customer
Relationship
Management
Point of Sale
(POS)

2.1 LOGIN
Picture 2.1 – Login to OfficeCentral
SYSTEM LOGIN
To login to the system, please go to http://v2.officecentral.asia then key in your username and password
to access OfficeCentral system.
WHY?
By using the username and password, only you can access your account. Please ensure that you do not share
your password with others to prevent abuse of the account(s) and data. If you are concerned that your
password has been compromised, you can change your password upon logging in to the system.
FORGOT PASSWORD?
If you forgot your password, you can click on the Lost Password? button and fill in your username in the
space provided and click on the Send button. The system will send you an email which contains new
password to your registered email.
Picture 2.2 – Forgot your password?
Click on Send to
obtain new
password
Key in your user’s
email (Username)
here
A
B
Please login using
your registered
email address.
Please login using
your registered
password.

Description:
A Key in your user’s email (Username) here
B Click on Send to obtain new password. System will send your new password to the user’s email
address entered.
REGISTRATION
For those who do not have a username, you can register by clicking the link "Click here to Register" at the
top and enter the required data. Your email will be used as username. During registration, you can choose
whether to use the free trial version or make a direct payment. If you choose the free trial version, you’ll be
provided with 3 license credit for free for a month. This allows you to use 3 users for a month.
Picture 2.3: Registration Office Central
For user without an account, you will need to register to become a valid user. This is important to allow
you to log in to the system.
Description:
A Click Registration Type and choose Free trial (3 license x 1 Month)
B For registration information, please key in email that you use. You MUST have access to this
email.
C For Company Name, please key in your actual company name.
A
B
C
D
E
F
G

D Please key in company’s registration number which you’ve registered with the authorities
(e.g Companies Commission of Malaysia (SSM)).
E Key in your name.
F For Password field, please key in new password. Please ensure that you remember your
password.
G For Confirm Password field please key in the same password. This function is crucial to verify
the password you keyed in (F). Please click the Click Here to Register button.
Note: If you already have an OfficeCentral account previously with the same email, your password will
follow the old password and not the new password.

3 - HOME
Just like other web applications, OfficeCentral is divided into several parts in order to ease user to use and
surf other modules contained in the system. Each part and data in OfficeCentral system has been divided as
follow. Using this uniform arrangement, you can manage your account earsier and more effective.
3.1 APPLICATION ARRANGEMENT
Picture 3.1.1 : OfficeCentral application arrangements
Gambar 3.1.2 : OfficeCentral application arrangement
MAIN MENU
Main Menu consists of 6 parts which are HRMS, Payroll, Finance, CRM (Customer Relationship
Management), Procurement, and Global Settings. User may click any relevant links.
SUB MENU
Main Menu
Submenu
Quick Links

Sub menu contains hyperlinks, search engine, user info and logout button. User info displayed in this
section referring to the current user logged in to the system and name of the company that is being used.
This is to prevent confusion for users with multiple company accounts in OfficeCentral.
PAUTAN PANTAS
Quick Links is a feature to ease user to choose 3 frequently used functions. It includes HRMS, Financial
and Customer Relationship Management (CRM). User may directly access the link without having to go
through the main menu.
WHY?
With standard arrangements inside the system, this reduces the learning curve and enables you to know
the location of the contents.
4–SYSTEM CONFIGURATION
4.1 ACCOUNT CONFIGURATION
CHANGE EMAIL OR PASSWORD (IF NEEDED)
After you have gone to the “Settings” menu, go to “Account” as shown in the picture below:
Picture 4.1: “Settings” > “Account”
HOW TO CHANGE EMAIL ADDRESS (A)
1. Click on “Change Email” to change your email address. You are required to input your new email
address.
Click here to change your email (this
will NOT change your username).
Click “Change Password” to
change your password.

2. Please ensure that your email is spelled correctly as all email notifications regarding OfficeCentral
will be sent to this email.
3. Your username remains the original username eventhough you changed your email here.
HOW TO CHANGE YOUR PASSWORD (B)
1. You may change your password if you feel that the original password is no longer safe to use.
1. You can change your password if you feel your password has been compromised.
2. You will need to fill in the current password and the new password. The new password has to be
entered twice in order to confirm it. (New Password & Confirm New Password)
3. Once completed, click the “Submit” link at the bottom of the page.
4. With this, your password has been changed. You’ll require the new password to login to
OfficeCentral system in the next session.
Please put in your old password in the “Old Password” field and the new password in “New Password” and
“Confirm New Password” fields.
Put in the new email address
here.
Put in your current password
here to confirm the changes.

If you have access to more than one company with the same username, go to “Login profile” and choose
the profile which you would like to use and click on the link to the right.

4.2 USER
If you purchased more than 1 user, you can add the other users in the User submodule.
WHY?
By adding additional users, you allow more staffs to access the system, thus, allowing them to complete the
tasks more efficiently and effectively.
Each users are connected to a staff. Therefore, a user (if he/she is not an admin) can be limited based on
roles and can be limited to view his/her own data only.
HOW TO ADD A NEW USER?
To add a new user, you need to click on the “Create” link as below:
Picture 4.2.1 : Adding new user
Picture 4.2.2: List of Users
2. To add a new user (his/her email has never been used for any OfficeCentral account, click on
“Create” atau “Create User” button. (Picture 4.2.1)
Click “Create” to add a
new user.
Click to “Assign” user
(Use this if the user
already use the same
email for another
OfficeCentral account)
You can view the list of users available inside your company.
Each user will consume one license credit per month. To view the user’s details,
click here.

3. If the new user that you would like to add is an existing OfficeCentral user (already used the same
email for another OfficeCentral account), you can click on “Assign” atau “Assign User by Staff”
button. This will give access to the user to your company’s account without the user need to
remember multiple usernames and passwords. (Picture 4.2.2)
4. Click on the “Details” button to view the user’s information. (Picture 4.2.2)
5. Click the “Unassign” button to remove the user from your company’s users list. Unassigned users
will not deduct any license credit for the following month(s) for the user.
Gambar 4.2.3: Cara untuk menambahkan pengguna baru
ROLE GROUP
Anda boleh menetapkan kumpulan peranan menggunakan tetapan yang ada didalam konfigurasi global
ini. Kumpulan peranan ni bermaksud anda boleh menetapkan staff anda atau user yang lain daripada
mengakses ke submodul-submodul yang lain. Sebagai contoh, anda mengehadkan staff anda untuk
melihat gaji keseluruhan staf syarikat anda. Anda boleh menetapkannya disini.
Pilih staf anda samaada,
staf baru atau staf lama
Tentukan lesen user bagi
staf anda
Masukkan email staf
tersebut sebagai
username
Untuk permulaan,
masukkan kata laluan bagi
staf tersebut dan sahkan
kata laluan itu
Untuk menetapkan tetapan
kumpulan peranan

Gambar 4.2.4: Cara untuk menetapkan kumpulan peranan
Setelah menekan butang details, anda akan melihat paparan seperti dibawah:
Gambar 4.2.4: Cara untuk menetapkan kumpulan peranan
Apabila anda menekan butang update roles, anda akan dapat melihat tetapan yang telah sedia ada di
dalam sistem untuk admin dan staf. Sekiranya anda mahu mengubahnya, anda perlu menekan butang
‘MODIFY’ atau ‘MODIFY LEGACY’. Dibawah adalah paparan apabila anda menekan butang update roles.
Gambar 4.2.5: Cara untuk menetapkan kumpulan peranan secara terperinci dan berdasarkan setiap modul
Anda dapat melihat paparan seperti berikut jika anda menekan butang ‘MODIFY LEGACY’.
Tekan disini
untuk tetapkan
peranan
Tekan untuk mengubah role
secara modul
Tekan untuk mengubah role
dengan lebih terperinci

Gambar 4.2.6: Paparan bila anda menekan butang ‘MODIFY LEGACY’
Pastikan anda menekan butang update roles setelah selesai mengubah suai peranan (role) untuk staf
anda. Sekiranya anda mahu mengubah role secara lebih terperinci, anda boleh menekan butang ‘MODIFY’.
Berikut paparan yang akan dikeluarkan bila anda menekan butang ‘MODIFY”:
Gambar 4.2.7: Paparan bila anda menekan butang ‘MODIFY’
Setelah anda mengubah had limit role untuk staf anda, anda perlu menekan butang modify sebagai simpan.
CARA MEMADAM DATA

Anda boleh juga memadam mana-mana pengguna yang tidak diperlukan dengan menekan butang
“Unassign” pada data yang hendak dipadam. Dengan memadamkan data pengguna yang tidak diperlukan,
sistem tidak akan menolak lesen kredit dari jumlah lesen kredit syarikat anda.
Gambar 4.2.8: Tekan butang “OK” untuk “Unassign” pengguna tersebut.
4.3 PROFIL SYARIKAT
Setelah selesai, anda pergi ke bahagian seterusnya iaitu Profil Syarikat. Anda perlu tekan submenu
“Company Profile”. Anda akan dapat lihat paparan seperti gambar di bawah. Profil syarikat adalah penting
untuk diisikan kerana ia akan digunakan dalam laporan dan juga sebarang dokumen seperti sebutharga
dan invois yang dikeluarkan melalui OfficeCentral.
BASIC
Gambar 4.3.1 : “Settings” > “Account” > “Company Profile”
Basic Information: Informasi tentang syarikat. Informasi ini penting kerana kesemua laporan di
dalam OfficeCentral akan menggunakan data di sini.
Contact Person Information: Orang yang boleh dihubungi sekiranya terdapat apa-apa terbaru
tentang OfficeCentral.
Address: Masukkan alamat syarikat yang ingin ditunjukkan dalam report, sebutharga dan
sebagainya yang disediakan melalui OfficeCentral.
Tekan “Company Profile”

Financial Information: Masukkan nombor pendaftaran syarikat untuk institusi-institusi tersebut
untuk kegunaan menyediakan laporan gaji dan kewangan.
Additional Information: Masukkan data syarikat untuk membolehkan OfficeCentral menyediakan
statistik penggunaan OfficeCentral.
Gambar 4.3.4: Profil Syarikat
CARA MENUKAR LOGO SYARIKAT
1. Anda juga boleh meletakkan lambang/logo syarikat dengan pergi ke bahagian “Logo” seperti
gambar di bawah:
Gambar 4.3.5: Logo Syarikat
Sila masukkan no telefon
syarikat anda
Sila masukkan email
syarikat anda
Sila isikan no
pendaftaran syarikat
anda.
Anda wajib masukkan
nama syarikat anda.
Klik “choose file” untuk
pilih fail bagi logo anda
Klik “upload” sekiranya
anda telah memilih logo.

2. Sekiranya anda pernah muat naik sebarang gambar ataupun logo sebelum ini, anda akan dapat lihat
gambar atau logo yang dipaparkan. Sekiranya anda tidak pernah memuatnaik sebarang gambar atau
logo sebelum ini, hanya ruangan kosong akan ditunjukkan di bahagian “Current Picture”.
3. Jika anda ingin memilih atau menukar gambar, tekan butang “Choose File” dan pilih gambar yang
anda mahukan dari computer anda.
4. Selepas itu, anda tekan butang “Upload” dan logo company akan ditunjukkan seperi dalam gambar
di atas.
5. Apabila telah selesai semuanya, tekan butang “Save Changes” di bahagian atas kanan halaman
tersebut.
6. Dengan ini, semua maklumat berkenaan dengan syarikat anda telah pun diisi beserta dengan
logo/lambang syarikat.
Nota : Perlu diingatkan bahawa logo yang boleh dimuat turun hanyalah kurang daripada 100 KB sahaja.
Bagi mengetahui adakah gambar anda boleh dipilih untuk dimuat turun. Sila lihat cara dibawah:
Gambar 4.3.6: Cara untuk melihat saiz logo
1. Klik pada gambar anda.
2. Klik butang kanan tetikus dan pilih “Properties”.
3. Anda boleh lihat saiz fail anda (Perlulah kurang daripada 100 KB). Sekiranya lebih dari 100kb, anda
akan menghadapi masalah untuk muat naik fail tersebut.
Cara untuk melihat saiz logo

GST
Seterusnya, anda perlu mengisikan butiran pendaftaran GST syarikat anda (sekiranya syarikat anda
berdaftar sebagai syarikat GST). Masukkan maklumat seperti di bawah. Untuk mendapatkan maklumat
tersebut, anda boleh merujuk kepada surat kelulusan permohonan GST yang dikeluarkan oleh Jabatan
Kastam Diraja Malaysia kepada syarikat anda seperti di bawah:
Nota : Anda wajib penuhi maklumat yang bertanda *
Gambar 4.3.7: Cara untuk mendapatkan maklumat GST syarikat
Apabila telah selesai semuanya, tekan butang “Save Changes” di bahagian atas kanan halaman tersebut
untuk memastikan kesemua data telah dimasukkan ke dalam sistem.
GST NUMBER
DATE GST EFFECTIVE
GST PERIOD
DATE GST VERIFIED

CARA MEMASUKKAN MAKLUMAT KEWANGAN SYARIKAT
Seterusnya, anda boleh memasukkan maklumat berkaitan kewangan syarikat di bahagian “Financial”
seperti gambar di bawah:
Gambar 4.3.8: Cara memasukkan maklumat kewangan syarikat
CARA MENETAPKAN BAHASA
1. Seterusnya, anda boleh memilih untuk menetapkan penggunaan bahasa yang akan digunakan oleh
sistem OfficeCentral. Tetapan ini akan mengubah bahasa dan cara yang digunakan untuk
keseluruhan sistem dan untuk kesemua user dalam akaun syarikat anda.
Gambar 4.3.9: Tetapan Bahasa dan Culture
Jika anda ingin memasukkan maklumat tambahan seperti nombor
EPF,SOCSO,Cukai Pendapatan, Zakat, Tabung Haji, Paypal email dan
MSIC kod, anda boleh memasukkan maklumat tersebut.
Masukkan NOMBOR AKAUN BANK
yang telah didaftarkan oleh syarikat
anda.
Masukkan NAMA BANK yang telah
didaftarkan atas nama syarikat anda.
Masukkan NAMA SYARIKAT
anda.

4.4 REPORT SETTINGS
Seterusnya, anda boleh menukar bentuk laporan yang dikeluarkan oleh sistem OfficeCentral untuk syarikat
anda dalam submodul “Report Settings”. Harap maklum bahawa semua laporan yang dikeluarkan oleh
mana-mana pengguna OfficeCentral dalam akaun syarikat anda akan menggunakan bentuk laporan yang
sama seperti yang telah anda tetapkan dalam submodul ini.
CARA MENUKAR MENUKAR TEMPLATES FINANCE/CRM/PROCUREMENT/PAYROLL REPORTS
1. Anda boleh mengubah templates mengikut kehendak syarikat anda dengan menekan butang
pada bawah template atau menggunakan format yang telah disediakan bagi setiap laporan.
2. Seterusnya, tekan butang “Save” untuk memastikan sistem mengikut bentuk laporan yang dipilih.
3. Contoh bentuk laporan adalah seperti berikut:
Gambar 4.4.1: Contoh tetapan bentuk laporan

4.5 LESEN KREDIT (LICENSE CREDIT)
"License Credit" is a credit license used to record the number of licenses used by your company. One credit
license will be used for every single user each month. Every credit license has an expiration date. Therefore,
it should be used within the specified period of time.
To save on usage of credit license, you are advised to remove unassign users who are no longer using the
system or users assigned to resigned employees.
MENGAPA?
By using license credit, you will get more flexibility in terms of addition or reduction of users at a time. As
an example, if you have purchased 5 users for 12 months, you will get 60 license credits with expiration
datea year later. If you only use 3 users in your first month, you will have a remaining of 57 credit license for
use in the following month. Therefore, if you suddenly need 5 users in a particular month, you can use the
license without additional charges provided that you still have remaining valid credit license.
SENARAI LESEN KREDIT
Go to “Global settings”, and click on “License Credit” menu.
The following is the credit information:
Picture 4.5.1: License Credits Information
Credit license is deducted every month based on the number of existing users. You can view the credit
license transaction on a monthly basis as follows:
Picture 4.5.2: List of transactions of license credits

4.6 GROUP MONITORING
GROUP MONITORING
Setelah selesai, anda pergi ke submenu seterusnya iaitu “Group Monitoring”. Anda akan dapat lihat
paparan seperti gambar di bawah. Group monitoring adalah penting untuk memantau kumpulan syarikat
anda (seperti anak-anak syarikat) jika ada.
Gambar 4.6.1: Paparan “Group Monitoring”
Anda boleh menambah anak syarikat melalui cara berikut:
Masukkan nama anak syarikat
yang ingin ditambah
Masukkan nombor pendaftaran anak
syarikat.

Gambar 4.6.2: Cara menambahkan anak syarikat
Gambar 4.6.3: Cara memasukkan makluman akaun dan orang untuk dihubungi
4.7 SETTINGS
CAWANGAN-CAWANGAN ATAU LOKASI DALAM SYARIKAT (LOCATIONS)
OfficeCentral allows you to add branches and locations in your company. This is due to most companies are
having more than one location or branch. By naming the location or branch based on the ones existing in
Masukkan nama pengguna iaitu nama
orang/wakil syarikat yang akan
mengendalikan akaun, email dan juga
kata laluan untuk syarikat tersebut.
Tekan butang ini untuk memasukkan
nombor telefon dan e-mail anak
syarikat yang telah didaftarkan.
Masukkan maklumat orang yang akan
dihubungi di dalam syarikat itu.

your company, you will be able to classify your staffs more easily. It also enables the system to automatically
calculate the holidays by taking into account public and state holidays based on the location of employees.
MENAMBAHKAN LOKASI DALAM SYARIKAT
To access Locations, go to Settings and Click on “Locations”.
Picture 4.7.1: How to access the Locations submodule
Picture 4.7.2: List of Locations
B
C
Gambar 4.6: Locations
Click “locations”
Click “Add” button to add a new
location.
Click “Edit” link to modify the
location information.
Click “Delete” to delete the selected location. Please be informed that the location can only be
deleted if it has not been attached to any other functions.

HOW TO ADD A NEW LOCATION
You can add a new location with the following process:
1. Fill up the details as below:
Picture 4.7.3: How to add a new location in your company
Explanation:
1 Please fill up your location’s name.
2 Please fill up your location’s short code.
3 Please fill up description of the new location.
4 Please fill up the location’s address.
5 If this location is a sub to another location, please select the “Parent” location here.
6 Please select the country where this location is located in.
7 Please select the state where this location is located in.
8 Please select the off-days for this location.
9 Please select if this location has its own Chart of Accounts (separate individual accounting
report)
10 Please click this button to get the geolocation of the office’s location.
11 Once completed, press the button “Submit” on the top right hand side.
1
2
3
4
5
7
6
8
9
10
11

PUBLIC HOLIDAY
"Public Holiday" is intended to place any public holiday as declared in a country and followed by the
company. By incorporating the holiday into the system, the system will calculate the number of leave taken
by the employee automatically. If there are any other holidays apart from the ones available in the system,
you can add these holidays.
Click on “Settings” and choose “Public Holidays” to access the submodules.
Picture 4.7.4: How to access Public Holidays settings
Picture 4.7.5: List of Public Holidays
Click “Add” to add a new
public holiday.
Click “Edit” to modify the
public holiday information.
Click “Delete” to delete the public holiday.

ADDING NEW PUBLIC HOLIDAY THAT IS FOLLOWED BY THE COMPANY
You can click on the “Add” button to add other leaves required and “Delete” link to delete any unrequired
leaves. You can click on the “Edit” link to modify the data.
Description:
1 Please select the country the company operates.
2 Enter a name for the holiday.
3 Please select date of the holiday.
4 Enter description of the holiday.
Note: You need to enter the list of public holidays followed by your company each year. The system does not
do this automatically as many holidays do not have a fixed date every year and not all companies follow the
same holiday.
Picture 4.7.6: Add new Public Holiday
1
2
3
4

STATE HOLIDAY
"State Holiday" seeks to place any type of holiday followed by your company in accordance with their
respective states. By incorporating the holiday into the system, the system will calculate the number of leave
taken by the employee automatically.
If there are any other holidays apart from the ones available in the system, you can add these holidays.
Therefore, if you have employees working in different countries, OfficeCentral can still be applied
effectively.
Click ‘Add’ to add a new State
Holiday.
Click “Edit” to modify the
State Holiday information.
Picture 4.7.7: List of State Holidays in the company
Click “Delete” to delete the state holiday.

ADDING NEW STATE HOLIDAYS
You can add a new State Holiday for your company:
Picture 4.7.8: Adding a new State Holiday
Description:
1 Please select the “State” for the holiday.
2 Please fill up the name of the holiday.
3 Please select the State Holiday date.
4 Please fill up the description of the State Holiday.
1
2
3
4

CUKAI (TAX)
On this page, you can setup the tax types that are used within your company. You can click Taxes > View List
to view the list of taxes that have already been configured inside the system. To add a new tax, click on “Add
New”.
Picture 4.7.9: Tax Configuration Menu
Sekiranya anda menekan “Tax Types”, anda dapat melihat jenis-jenis cukai yang ada dalam syarikat anda
seperti berikut:
Gambar 4.7.10: Senarai jenis-jenis cukai dalam syarikat anda
Click here to access the taxes
configuration module
Click here to view
the list of taxes
available
Click to add new
taxes
Click to view the tax types.
Tekan butang
“Add” Untuk
menambah jenis
cukai yang baru
Tekan “Edit” untuk mengubah
data jenis cukai sedia ada.
Tekan “Delete” untuk memadam
jenis cukai yang dipilih. Walau
bagaimanapun, anda hanya boleh
memadam data tersebut sekiranya
belum digunakan lagi sahaja.

When you click “Add New”, you will arrive to the following screen:
Picture 4.7.11: Adding new tax
Description:
1 Put in the tax type name
2 Select whether the tax is for supply or purchase
3 Fill up the description of the tax
Once done, please click the save button to create the new tax.
Besides, you can also choose to setup GST using our preconfigured GST taxes by going to “View List” and
click the following button:
Picture 4.7.12: Tax Menu
1
2
3
Click here to configure GST taxes automatically.

If you are a GST-registered company, we highly suggest that you click on the “Setup GST” button to setup
all the GST taxes automatically so that you can save time instead of keying in one by one.
Once you clicked the “Setup GST” button, all the GST taxes will be automatically generated as below:
Picture 4.7.13: List of taxes in your company
Click “Edit” if you would like to edit any information, or Delete if you would like to delete.

BANK
You can setup your company’s bank accounts here. The bank accounts information will be used for
invoicing purposes, to be shown in your invoices.
Picture 4.7.14: Menu to add a new bank account in the system.
The following is the screen shot of list of bank accounts in your company.
Picture 4.7.15: List of banks in your company.
Click View List to view the list of
bank accounts registered.
Click Add New to add a new bank
account.
Click “Edit” to modify the bank’s
information
Click “Delete” to delete the bank.

To create a new bank, click “Add New” and you will find the following screen:
Picture 4.7.16: Adding a new bank account
Description:
1 Please fill in the name of the bank account.
2 Please fill in the shortcode used to identify the bank account. As an example, people normally use
MBB for Maybank.
3 Choose whether this is Maybank or CIMB. If not, choose “others”.
4 Please fill in your company’s bank account here.
5 Please fill in the bank account’s bank branch here.
6 Please fill in the description of the bank account.
1
3
5
6
2
4

CURRENCIES
This is where you can define all the currencies that you use in your company.
Picture 4.7.17: Currencies menu
Once you clicked on View List, you will be able to view the list of currencies available in your company as
below:
Picture 4.7.18: List of Currencies
When you click “Add new”, you will be able to see the screen below. You can select the currency that you
want to use and insert the current exchange rate of the chosen currency with your default currency.
Picture 4.7.19: Add new currency
Click View List to view list of
currencies registered.
Click “Add New” to create a new
currency.
Click “Edit” to modify the selected
item’s information.
Click “Delete” to delete the selected
item.

CUSTOM ROLE GROUPS
Do you know that in OfficeCentral, you can assign different roles for each of your staffs so that they can only
access the modules that you want them to access?
However, setting roles for each staff will take a long time.
So, if you have multiple staffs that will work on the same thing and have access to the same modules, you
can create your own custom role groups whereby the group will share the same roles access. Therefore, this
will eliminate the need to assign roles to your staffs one by one. You just need to assign this role group to
the staff(s).
The following is how you can access the custom role groups menu:
Picture 4.7.20: Menu “Custom Role Groups”

Once you have clicked on the “Custom Role Groups” menu, you will see the following screen:
Picture 4.7.20: List of Custom Role Groups
You will see the following:
Picture 4.7.21: Screen to setup custom role groups
Click here to view the
actions available
Click to reset to original
settings.
Click Create to add a new
custom role group

Once you clicked on “Create”, you will see the following screen:
<<ERROR>>
Picture 4.7.22: Create new custom role group
If you would like to remove or reset the role groups, you can click on “Bulk Reset”. You will arrive to the
following screen:
Picture 4.7.23: Bulk Reset
Select the role group
that you woule like
to reset the role to
Choose the staff
that you want to
reset the role
Click the “Add” button to add
more staffs
Click “Bulk Reset” to proceed.

OfficeCentral User Manual (English) - Global Configurations

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OfficeCentral User Manual (English) - Global Configurations