This document provides guidelines for proper notebook maintenance and checking by teachers. It states that a notebook represents a teacher's assessment of a student's work and should show qualitative and quantitative work. It then lists the components that should be included in each subject notebook such as a title page with student details, a topic index, term pointers, and a test index. It provides instructions for pagination, margin lines, ink usage, and checking rules for teachers to follow when reviewing notebooks. The checking rules specify how teachers should mark mistakes and provide feedback to students.

1. In the name of Allah, the Compassionate, the
Merciful

2. Humayun Khan
V. Principal
SEA College Swat
03321937909

3. A notebook represents a teacher’s picture to the
respective community, therefore its proper maintenance
and checking by the teacher is a very important job. The
note book must show a qualitative and a balanced
quantitative work. The checking methodology and quality
checking is rather a more important job. The teacher must
observe the Notebook Making Rules and Notebook
Checking Rules as well.
Note Book

4. Each Subject Note Book must contain the
following:

5. Plastic coating
&
Paper Covering

6. A Title tag with filled particulars such as:
Name: ________________________________
File No: ________________________________
Subject: ________________________________
Class: ____________ Section: ___________
Subject Teacher: _________________________
School/ College: _________________________
________________________
Session: _______________________________
(Note: 1st page of notebook should also be filled with
the same particulars.)

7. At least 04 pages should be reserved for making a Topic Index at the
beginning of the note book.
A Topic Index
contains columns of S #, Date,
Topic, Page # Teacher Sign &
Parent Sign.
Topic Index:

8. The “Topic Index” must contain the
following Columns:
(Specimen: Topic Index)
S# Date Topic Page
#
Teacher’s
Sign
Parent’s
Sign

9. TERM POINTER
A Term Pointer
(Conical in Shape by folding
the page), containing Term
Name & Term Dates.

10. Term Topics List:
* Term Topics must be listed on
the next page/s to the pointer.

11. Test Index:
* A “Test Index” should be formed at
the end of notebook and 02 pages
should be reserved for it.

12. The “Test Index” must contain the
following Columns:
(Specimen: Test Index)
S# Date Test Topic Max.
Mks
Obt.
Mks
Teacher’s
Sign
Parent’s
Sign

13. Pagination:
Each page must be numbered in order on its top outer
corner.

14. Page Top Use
Topic/Unit, Date C/W or H/W etc. must be noted on each or second
page top at least.

15. Margin lines:
Margin lines should be drawn on both sides of all inside
pages for:
i) Q/ No. & Ans.etc.
ii) Correction/ Instructions/ Remarks & Teacher’s
Sign. etc.
EXCEPTION
Math's teacher may guide the students to specify space
on the same or next page for Rough work or Correction
Area drawing margin lines instead .

17. Use Of Ink-Type
* Answers must be written in blue ink while for all
the other necessary information
e.g. Question, Question No., Headings,
Topic, date etc. black ink must be used.
(Note: Primary, Pre-primary students are to use pencil
only.)

19. Note Book
Checking Rules

20. The checker must observe the following points while
checking a note book:
* Note books must be checked on time. i.e. on
completion of a lesson/chapter/unit/ topic
or an exercise.

21. * For checking red ink should be used
only & for counter checking green ink is to
be used.

22. * Mistakes/ Errors must be
highlighted by underlining. “ _________ ”it.

24. * Missing words must be highlighted with the mark “”

25. * Incorrect sentences must be
highlighted by enclosing them in brackets with a
cross at one end “ (----------) ”

26. * When an unwanted paragraph /part of it or the whole page is to
be omitted or not to be included, two vertical lines, in between
them a cross is to be added in the margin line area.

27. * The mistakes such as spelling mistakes or use of improper
words must be corrected in the margin line area in the same line
where there they are highlighted.

28. * The teacher is not supposed to use the text area but may
use only the margin area for putting (  Or  ) marks,
signature or giving instructions /remarks etc..

29. * The teacher may also make and use
a Checking Key for highlighting the mistakes/
errors etc:
(Specimen: Checking Key)
Spellings _________________ Sp.
Improper word/s ___________ im.
Punctuation _______________ Pu.
Re-written ________________ Rw.
Irrelevant ________________ Irr.
Grammer _______________ grm
(The key must also be noted on each note-book).

30. * The remarks by the checker must be short,
positive, polite and guiding one.
REMARKS

31. * Students must be properly guided to
correct their mistakes by themselves.
* The teachers at primary and pre- primary
level must do most of the corrections by
themselves.
Important

32. SEA
Questions @Answers
Comments/Suggestions
Thank you