This document provides guidance on writing formal business letters. It outlines the typical parts of a letter, including the return address, letter address, salutation, body, and complimentary close. Specific instructions are given for formatting aspects like margins, spacing between sentences and paragraphs, and including enclosures or initials. The purpose of a letter and common letter recipients are also briefly mentioned.

1. Letter Notes
Block Style Letters

2. Who receives letters?
• A letter is written to __________
• for ________________________
Examples …

4. Use Default
Margins
1 inch all around
Bottom / Left / Right
Except
Page 1 starts
2 inches from TOP
(add 1 more inch
by entering 6x)!

5. Parts of a
letter
• Return Address
Minimum:
Signer’s street,
city, state, zip
Other helpful
contact info if
Artwork: logo !
DATE FOLLOWS
immediately (SS)

6. Parts of a
letter
• Letter address
Be Accurate:
Name, Address,
City, State, Zip
• Avoid
– Abbreviations
– Punctuation

7. Parts of a
letter
• Salutation
Avoid first names
(too casual)
Use open
punctuation

8. Parts of a
Letter
• Body
EDIT for clarity !
Space 2x between
sentences!
Double Space
between
paragraphs!

9. Parts of a
Letter
• Complimentary
Close
– No punctuation
between Closing
and Signer’s Name
– QS (for signature)
– If you aren’t signer,
DS to your LC initials
after signer’s name
– Enclosure? Plural?

10. Spacing
• Set “No Spacing” for Single Line Spacing
• Double Space between paragraphs
• Quadruple Space after return and closing
NO Indents
Use Times New Roman 11 pt