This document proposes an examination system for the SEA School & College for the 2018 session. It suggests the following: 1. Exams for Nursery to Class 8 will have three terms with passing percentages of 60% for Nursery to Class 5 and 50% in each subject for Classes 6 to 8. Classes 9 to 12 will have two term exams and a pre-board with a passing percentage of 50% in each subject. 2. A centralized exam system is proposed to standardize the process and create competition among sections. Sections will take turns administering exams under a group leader's supervision. 3. Various processes are outlined for developing, administering, checking answers, and announcing results in a

1. In the name of Allah, the Compassionate, the
Merciful

2. Humayun Khan
V.Principal
SEA College Swat
SEA School & College Barikot
Swat
ProposedExamination
System
For-2018

3. “Examination”is the
“reflection”of my
teaching

4. Iamnot “Failed”
That is you, who failed
to “teach”me.

5. SEA School & College Barikot
Swat
Proposed ExamFormat
For-2018

6. Class Nursery to Class V
Three Term
First Term , Mid Term and Final
Term
Passing % age
60% aggregate

7. Class VI to Class VIII
Three Term
First Term , Mid Term and Final
Term
Passing % age
50% in Each Subject
Note:
Failed in any paper will be considered as
overall failed.

8. Class IX to Class XII year
Two Term Exams and
Pre-Board
First Term , Mid Term and Pre Board
Passing % age
50% in Each Subject
Note:
Failed in any paper will be considered as
overall failed.

9. Exam Syllabus
Nursery to VIII
From Class Nursery to VIII 1st
Term course
would not be included in the 2nd
Term
Examination, similarly, 2nd
Term Course would
not be included in the 3rd
Term Examination.
While, promotion to next Class would depend
on the aggregate marks of all Term
Examinations.

10. Exam Syllabus
IX to XII Year
From Class IX to XII ,1st
Term course would not
be included in the 2nd
Term Examination,
But , Pre Board Exam would be conducted in
the whole syllabus

11. Note Book ,Nazira and Viva Marks
As the “Note book presentation “,is also a part of Students
learning objectives, it is suggested that such students should be
encouraged and 05 Marks should be given on best note book
presentation. ( Rubrics of Note Books checking is available )
Nazira is also plays a vital role in students character building,
and Socialization, there for 20 Marks should be allotted to “
Oral Nazira”
 To enhance the “Memorizing habit” Viva in Science subject
would be taken and 10 Marks is allotted for Viva.( Class VI – XII)

12. Suggested Centralized
Exam System
For Session 2018
In order to put the SEA Examinations system on its best track,
to create a competition among all of the sections, for quality
papers and for proper checking of answer sheets it is
Sujjested to convert the system into centralized examinations
system from Nursery to Class XII and it should include all
term examinations and pre-board examinations. For the
implementation of proposed system all of the classes will be
divided into different groups. The responsibility of one group
is given to one section at a time; the details are as under,

13. Class Nursery ,KG
Juniour Section
Class One to Class V
Girls Section

14. Class VIII –IX and Class X
Boys Section

15. Class XI Year and XII year
College Section

16. Group Leaders
 Every Section will have a
“Group Leader”.
the principal of each section is
authorized either to select the “Group
Leader” from teaching staff or taking the
responsibilities by himself.

17. Responsibilities of Group Leaders
Group Leader of each Section will:
 Issue notice to all Sections to submit Question Papers by a stipulated
date on the prescribed format in neat, clean and legible hand writing;
( One Month Before Exam)
 The notice will be addressed to the Head of the Section who will, thence
forth, proceed further accordingly;
 The Teacher will prepare the Question paper on a Standardized format
and will make ensure that:,
A. Paper is base on the syllabus taught in the term
B. The paper should be baesed on the entire syllabus of the term.
C. The page no of book should mentioned on the Prescribed Paper
format.
D. The paper should be in clear and neat handwriting , and Should be
proper and standardized format.
E. He will, then hand over the paper to concern Group leader ,duly
signed and before due time .

18. Responsibilities of Group Leaders
Group Leader of each Section will:
 After the Question Papers so received, the Group Leader is
entitled to select any one of the Question Papers so
received, prepare a mixed Question Paper or prepare a
Question Paper on his own within the prescribed course. In
all such cases, regard shall be had to the fact that the
Question Paper is a standardized one;

19. Continued……
The Question Paper so selected/prepared be composed cautiously and
final print of it be sent team Leader for printing;
Important
Note: The Group Leader will review the composed paper through
concerned subject teacher , and after his/her correction the composer will
make the required correction. The paper will be again sent to the subject
teacher to check the desired corrections. After carefully reviewing the paper
in case of “NO MISTAKES” , the subject Teacher will sign the paper and
will hand over the paper to Group leader and the paper will be handed over
to the composer for further processing.
(Note: The “Hand written” paper should be attached )
The Group Leader will, after print outs, proceed to dispatch the Question
Papers to the Sections as per strength of the students;
each Section shall, after conduct of the paper, hand over the Answer Sheets
to the Group Leader concerned on the same day;
the Group Leader will, on receipt of the Answer Sheets, proceed to assign
duties to all Faculty of his Section/Campus in the process of checking and
rechecking;

20. Continued……
 To ensure standardized/uniform checking Questions will be
distributed among the Faculty whose names and signatures will
be procured on the prescribed document;
Answer Sheets, after careful checking/re checking be
dispatched to the Section/Campus concerned for handing over
to the students. Time for raising correction issues by the
students, if any, be intimated which must not exceed three days’
time in any case;
 Students will procure Correction Slip from the Exam Section
to this effect only after the Subject Teacher/Lecturer is
convinced that the claim is valid;

21. Continued……
Valid cases, so detected, be dispatched to the Group Leader who
will, in turn, proceed to refer the queries to the checker
concerned;
The checker will, after making correction' hand over the
correction cases to the Group Leader;
In all such cases, regard shall be had to the fact that the Subject
Teacher/Lecture and the checker are logical and just at the time of
correction
Award lists, so received after correction within the stipulated
date, will be entered in the project under the supervision of the
Group Leader;

22. Important Points of Exam Conduction
Before- During and After
Hall duties Notification
Exam Briefing Session
 instructions for Hall Staff
Instructions for Students
Absent Students follow up Processs
Instructions for Paper Checking
 UFM issue ( SOPs)
Correction letter
Correction Performa
Result announcement

23. Positions Criteria
For Session 2018
Every Student is “Special” and different
Students have different qualities.
No one can be the “Jake of all Trades”
Therefore every students should be encouraged
in his/her field of Specialties . So ,it is
recommended that “positions” should be
“Subject wise” instead of “Over all Grads”.
(First & Second Term)
(Final Term Over all Grades)

24. Advantages
Students encouragement
 Competition
Academic Improvement

25. Awards /Certificates
In fact“ Appreciation ” increases the human ‘s
capabilities of doing a task . And encourages
us to work with more zeal and zest.
Therefore the “ Practice of “Award ,
Reward” should be the first priority of the
management. The students, staff and parents
will be appreciated on their valuable
contribution to the institution.

26. Subject Wise First Position
Certificate

27. Best Exam Duty Certificate

28. Best Class Teacher Certificate

29. Smart Parents Certificate
( Juniour Classes)

30. Smart Student Certificate

31. Correction Slip

32. Envelope Tag

33. Letter for Correction

34. Attendance Sheet of Exam meeting

35. SEASEA
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