This document provides guidelines for proper notebook maintenance and checking by teachers. It states that a notebook represents a teacher's assessment of a student's work and should show both qualitative and quantitative work. It then lists the components that should be included in each subject notebook such as a title page with student details, a topic index at the beginning with columns for topic, date, and sign-offs, term pointers identifying term names and dates, a test index at the back, pagination, and margin lines. It provides instructions for teachers on checking notebooks including using red ink for markings and green for counter-checking, highlighting errors, and leaving remarks that are positive and guiding.

1. In the name of Allah, the Compassionate, the
Merciful

2. Humayun Khan
V. Principal
SEA College Swat
03321937909

3. A notebook represents a teacher’s picture to
the respective community, therefore its proper
maintenance and checking by the teacher is a
very important job. The note book must show a
qualitative and a balanced quantitative work.
The checking methodology and quality checking
is rather a more important job. The teacher
must observe the Notebook Making Rules and
Notebook Checking Rules as well.
Note Book

4. Each Subject Note Book must contain the
following:

5. Plastic coating
&
Paper Covering

6. A Title tag with filled particulars such as:
Name: ________________________________
File No: ________________________________
Subject: ________________________________
Class: ____________ Section: ___________
Subject Teacher: _________________________
School/ College: _________________________
________________________
Session: _______________________________
(Note: 1st page of notebook should also be filled with
the same particulars.)

7. At least 04 pages should be reserved for making a Topic Index at the
beginning of the note book.
A Topic Index
contains columns of S #, Date,
Topic, Page # Teacher Sign &
Parent Sign.
Topic Index:

8. The “Topic Index” must contain the
following Columns:
(Specimen: Topic Index)
S# Date Topic Page
#
Teacher’s
Sign
Parent’s
Sign

9. TERM POINTER
A Term Pointer
(Conical in Shape by folding
the page), containing Term
Name & Term Dates.

10. Term Topics List:
* Term Topics must be listed on
the next page/s to the pointer.

11. Test Index:
* A “Test Index” should be formed at
the end of notebook and 02 pages
should be reserved for it.

12. The “Test Index” must contain the
following Columns:
(Specimen: Test Index)
S# Date Test Topic Max.
Mks
Obt.
Mks
Teacher’s
Sign
Parent’s
Sign

13. Pagination:
Each page must be numbered in order on its top outer
corner.

14. Page Top Use
Topic/Unit, Date C/W or H/W etc. must be noted on each or second
page top at least.

15. Margin lines:
Margin lines should be drawn on both sides of all inside
pages for:
i) Q/ No. & Ans.etc.
ii) Correction/ Instructions/ Remarks &
Teacher’s Sign. etc.
EXCEPTION
Math's teacher may guide the students to specify space
on the same or next page for Rough work or Correction
Area drawing margin lines instead .

17. Use Of Ink-Type
* Answers must be written in blue ink while for all
the other necessary information
e.g. Question, Question No., Headings,
Topic, date etc. black ink must be used.
(Note: Primary, Pre-primary students are to use pencil
only.)

19. Note Book
Checking Rules

20. The checker must observe the following points while
checking a note book:
* Note books must be checked on time. i.e. on
completion of a lesson/chapter/unit/ topic
or an exercise.

21. * For checking red ink should be used
only & for counter checking green ink is to
be used.

22. * Mistakes/ Errors must be
highlighted by underlining. “ _________ ”it.

24. * Missing words must be highlighted with the mark “∧”

25. * Incorrect sentences must be
highlighted by enclosing them in brackets
with a
cross at one end “ (----------)× ”

26. * When an unwanted paragraph /part of it or the whole page is to
be omitted or not to be included, two vertical lines, in between
them a cross is to be added in the margin line area.

27. * The mistakes such as spelling mistakes or use of improper
words must be corrected in the margin line area in the same line
where there they are highlighted.

28. * The teacher is not supposed to use the text area but may
use only the margin area for putting ( √ Or × ) marks,
signature or giving instructions /remarks etc..

29. * The teacher may also make and use
a Checking Key for highlighting the mistakes/
errors etc:
(Specimen: Checking Key)
Spellings _________________ Sp.
Improper word/s ___________ im.
Punctuation _______________ Pu.
Re-written ________________ Rw.
Irrelevant ________________ Irr.
Grammer _______________ grm
(The key must also be noted on each note-book).

30. * The remarks by the checker must be short,
positive, polite and guiding one.
REMARKS

31. * Students must be properly guided to
correct their mistakes by themselves.
* The teachers at primary and pre- primary
level must do most of the corrections by
themselves.
Important

32. SEASEA
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