This was an output of the recently concluded conference of public and private schools heads and owners, SHS Coordinators, and DepEd officials.

1. Minutes of the Meeting.
SHS Conference of Public and Private Schools for the Stakeholders Summit
1
MINUTES OF THE MEETING
Date December 2, 2015
Time 9:00 – 12:00 NN Venue Division Office Conference Hall
ATTENDANCE:
School heads, SHS Coordinators, and school owners of thirty five (35) schools came.
1. Convening of the Meeting.
Right after the joint meeting of public and private schools owners and heads, SHS
Coordinators, and key persons of the Division, a breakout session was called to order by
the presiding officer and Chairman of the Exhibit, Dr. Corazon V. Laserna, at around
10:00 AM.
The private schools representatives convened with Dr. Laserna and Mr. Nimrod A.
Tupas, member of the Exhibit Committee. Mrs. Marlu B. Cundangan, Vice-President of
CAPSAA, was assigned as meeting scribe.
2. Agenda and Discussion Points
a. BAHAGINAN. “Bahagi Ko, Bahagi Mo…Kaloob sa Batang Antipolenyo.” This
activity was well expressed in Division Memorandum #102 s. 2015 issued last
November 24, 2015.
b. The Exhibit. The Division must have seen the importance of disseminating
information to the stakeholders. An exhibit would address this concern. The
public and private schools could use this exhibit as an avenue to present to the
community/stakeholders their “offerings” for school year 206-2017. Pertinent
information such as the tracks and strands, tuition and other school fees, and
locations would be shared to the public. The exhibit would start at 7:00 AM.
c. Venue of the Exhibit. The organizing committee designated Kimi Pavilion
(formerly Josephine Pavilion 2) as the venue of the exhibit. It is an air-
conditioned hall in between two pools. The pavilion would be divided into two
parts to accommodate the exhibits of the public and private schools. The private
schools were assigned at the foremost of the hall (upon entrance) and the public
schools the space right after.
d. Use of Tarpaulins. Initially, Mr. Tupas suggested the size of the tarpaulin to be
used which was 2 x 3. Issues of concerns such as: floor of the space provided
for the private school, where to hang/post the tarpaulins, available spaces on the
walls of the hall, were raised. Due to these conditions, the body moved on to the
next concern.
e. Use of DLP’s and LED TV’s. There were suggestions to use DLP’s and LED
TV’s in the exhibit venue. Again, same issues of concerns as that of stated
above were presented. Due to these conditions, the body moved on to the next
concern.
f. Making a floor plan. Due to the scarcity of the space, a floor map was drawn to
help the body visualize how to resolve the above-stated concerns. The floor map
showed a good way to accommodate all schools to showcase their “offerings” to
the viewers (stakeholders).
g. Tarpaulin Standees. The floor map led to a plan that would work for everybody.
A school would be provided 4 x 3 sq. ft. space where it will put up its tarpaulin
standee and install a school’s representative. The tarpaulin must measure 2 x 5
sq. ft. and must be fixed on a standee. (Standees are being sold in Office
Warehouse and National Bookstores.) Majority agreed to use tarpaulin
standees in favor of LED TV’s. Uniformity was strongly encouraged. The
tarpaulin’s layout design varies. No uniformity was required.

2. Minutes of the Meeting.
SHS Conference of Public and Private Schools for the Stakeholders Summit
2
h. Rows. There would be five (5) rows with five (5) schools per row. Two sides of
the space provided would be occupied by twenty-five (25) and twenty-six (26)
schools. All schools present in the meeting drew out numbers and were
assigned accordingly. There were 35 schools present. The schools without
representations during the meeting would just have to occupy the untaken
numbers/spaces. Floor Map would be provided on the day of the exhibit.
(Please refer to the actual images drawn during the meeting.)
i. Long Table. A long table would be installed in the middle where frames
containing the school’s name and/or logo would be displayed. The size of the
frame must fit an 8R photo size. Brochures and flyers may also be placed on the
table.
j. Schools Representatives. A school can bring along two personnel in the
exhibit but only one would be in the Kimi Hall while the other waits for his/her
turn. The other person must stay in the holding are intently provided for him/her.
This approach aims to avoid crowdedness in the hall.
The SR’s were expected to distribute flyers/brochures and to talk to the
attendees.
k. Free Food. Mr. Tupas mentioned that food would be provided for to the schools
representatives in the exhibit area.
l. Attendees. Dr. Laserna informed the body that the exhibit would be visited by
parents from the public schools and LGU officials and personnel.
m. Dr. Laserna expressed to the body that she would be available on December 13
(Sunday) for queries and assistance. She would be staying in San Jose National
High School.
n. Letter of Invitation was distributed to the private schools. We could invite
significant personalities in our communities to the BAHAGINAN on Dec. 14. The
attendance confirmation slip (attached to the letter) must be submitted back to
Ms. Priscilla V. Salo, Chairman on Program, Invitation and Certification
Committee at antipolo.city@deped.gov.ph.
3. Ending of the Meeting.
The meeting adjourned at 12:15 PM.
Prepared by:
MRS. MARLU B. CUNDANGAN, MAEd
Principal, HILLCREST SCHOOL

3. Minutes of the Meeting.
SHS Conference of Public and Private Schools for the Stakeholders Summit
3