Downloaded 53 times
Uploaded byLineView Academy (was OFX Academy)
Building a Milestone Plan
The document outlines the creation and use of a milestone plan for planning change initiatives and ensuring accountability within a project framework. It emphasizes identifying goals, assigning responsibilities, tracking progress, and incorporating continuous improvement practices. The planning process includes the use of prioritization tools, task delegation, and regular reviews to maintain alignment with the organization's site vision.
More Related Content
Similar to Building a Milestone Plan
More from LineView Academy (was OFX Academy)
Building a Milestone Plan
- 1. Building a MilestonePlan www.optimumfx.com
- 2. Intent of session •Creating a common format for planning change initiatives and being able to use and modify for own area of responsibility • Be able to apply the milestone planning tool • Understand each key area of the milestone plan
- 3. Why have aMilestone Plan • Projects/tasks for overall success to achieve site Vision are identified in detail and put into perspective • Accountabilities, timeframes and steps to achieve the desired outcome can be assigned and tracked • Individuals and teams can be held accountable for delivering their objectives • Provides a means for delegating the various tasks • A method for reviewing progression which can provide confidence of the journey towards achieving the site Vision
- 4. Creating a MilestonePlan • Utilise a prioritisation tool to establish most appropriate projects and initiatives • Group initiatives / projects under appropriate themes • Identify standards, measures, current state and responsibilities for each of the projects (optionally include project tracking traffic lights) • Allocate tasks to complete the projects • Allocate timeframes for completion of each of the tasks • Indicate timescales to review the plan • Communicate the plan (display visually) and update regularly (after each review) • Incorporate into standard management reviews and audit
- 5. Milestone Plan Example NoObjective Standard (Desired outcome) Measure KPI Goal Current State Owner Supported By Start Date Due Date Project phase Attainment of Overall KPI Initiative movement Traffic light 23/11/09 1. Utilise Continuous Improvement function to generate a prioritised best practice plan We have accelerated our continuous improvement journey by adopting & sharing best practice JBO JBO 3 20% 1.1. Identify site coördinator for best practice - on hold 1.2. Describe the process and implement based on priority, aligned with ESC 1.3. ESC M&R meeting:share point/meeting,improvement workshop between plants to facilitate exchange best practices 1.4. Define per plant "what is working well/what's not 1.5. Define training needs for CI 2. Implement 4 Hr reviews initially with Vtech -> Line View ESC standard structured daily and weekly routines aligned with ESC result based platform all 4hr meetings take place >90% Compliance >80% Effectiveness (using audit template) not in place only 24h review PM JBO,NB,s upervisors ,maint sup,TDP, Cing 01/12/09 01/04/10 2 15% 2.0 1 Create new form(s) aligned with all lines use info from V-tec ( later on lineview info included ) 2.0 2 Inform all teamleaders and linetechnicians (purpose and qoals) 2.0 3 Organize training 2.0 4 Start implementation 2.0 5 Evaluation /followup and correction if needed 3. Optimise and improve our meeting matrix – incorporating the standard best practice : std day, week, month. Implement 4 nr reviews initially with Vtech -> Line View We have incorporated CCE standard structured daily & weekly routines that are fully aligned with the ESC providing a staple platform to deliver results Measuring by Scorecards Fully defined meeting matrix, including purpose and individual contribution x% Compliance x% Effectiveness for key mtgs (only) Meeting Matrix version 1 in place PM LMT/sups /maint sups/TDP /PVVeghe l 2 45% 3.0 1 develop dashboardmeeting aligned with ESC 3.0 2 implement dashboard meeting 3.0 3 GAP analysis between as is meeting matrix and to be mm 3.0 4 implement to be meeting matrix 3.0 5 develop audit program matrix 3.0 6 monitor and follow up audit results with corrective actions (focus data base)monthly QESH meeting 4. Expand TPM to autonomous maintenance – improve quality of RCA’s & expand to other departments – increase number of people involved We are the TPM centre of excellence in CCE & set the example for the rest of the group Measuring by Scorecards Autonomous maint - Operator level maint agreed and defined then >80% compliance RCA best practice adopted (Edm) - Electronic version in use, RCA report available, 70% compliance Several modules already succesfully installed (production & maintenance ) JBO PM/TDP/s ups/maint sup/ 4 15% 4.01 Expand TPM horizontally in the organisation into other departments ( start TPM in Logistics,quality,utilities,syrup ) warehouse sup 4.02 implement the TPMpractices from production into logistics 4.03 Set up autonomous maintenance a. Optimize PM plan incl aut maint (using maximo/beer) PM plan under devellopment ######## b. Communicate workcouncil/all employees c. training d. implement in skill matrix 4.04 Install Subject Matter Experts (zonals) zonals implemented JBO maint sups/TDP ######## 4.05 incorporate TPM/PM in engineeringprojects opgenomen in lastenboek EB 4.06 improve quality RCA's trough training/coaching teamleaders TDP Jun Jul Aug SeptApr May Oct NovMarN Dec Jan Feb
- 6. No Objective Standard (Desired outcome) MeasureKPI Goal Current State Owner Supported By Start Date Due Date Project phase Attainment of Overall KPI Initiative movement Traffic light 23/11/09 1. Utilise Continuous Improvement function to generate a prioritised best practice plan We have accelerated our continuous improvement journey by adopting & sharing best practice JBO JBO 3 20% 1.1. Identify site coördinator for best practice - on hold 1.2. Describe the process and implement based on priority, aligned with ESC 1.3. ESC M&R meeting:share point/meeting,improvement workshop between plants to facilitate exchange best practices 1.4. Define per plant "what is working well/what's not 1.5. Define training needs for CI 2. Implement 4 Hr reviews initially with Vtech -> Line View ESC standard structured daily and weekly routines aligned with ESC result based platform all 4hr meetings take place >90% Compliance >80% Effectiveness (using audit template) not in place only 24h review PM JBO,NB,s upervisors ,maint sup,TDP, Cing 01/12/09 01/04/10 2 15% 2.0 1 Create new form(s) aligned with all lines use info from V-tec ( later on lineview info included ) 2.0 2 Inform all teamleaders and linetechnicians (purpose and qoals) 2.0 3 Organize training 2.0 4 Start implementation 2.0 5 Evaluation /followup and correction if needed 3. Optimise and improve our meeting matrix – incorporating the standard best practice : std day, week, month. Implement 4 nr reviews initially with Vtech -> Line View We have incorporated CCE standard structured daily & weekly routines that are fully aligned with the ESC providing a staple platform to deliver results Measuring by Scorecards Fully defined meeting matrix, including purpose and individual contribution x% Compliance x% Effectiveness for key mtgs (only) Meeting Matrix version 1 in place PM LMT/sups /maint sups/TDP /PVVeghe l 2 45% 3.0 1 develop dashboardmeeting aligned with ESC 3.0 2 implement dashboard meeting 3.0 3 GAP analysis between as is meeting matrix and to be mm 3.0 4 implement to be meeting matrix 3.0 5 develop audit program matrix 3.0 6 monitor and follow up audit results with corrective actions (focus data base)monthly QESH meeting 4. Expand TPM to autonomous maintenance – improve quality of RCA’s & expand to other departments – increase number of people involved We are the TPM centre of excellence in CCE & set the example for the rest of the group Measuring by Scorecards Autonomous maint - Operator level maint agreed and defined then >80% compliance RCA best practice adopted (Edm) - Electronic version in use, RCA report available, 70% compliance Several modules already succesfully installed (production & maintenance ) JBO PM/TDP/s ups/maint sup/ 4 15% 4.01 Expand TPM horizontally in the organisation into other departments ( start TPM in Logistics,quality,utilities,syrup ) warehouse sup 4.02 implement the TPMpractices from production into logistics 4.03 Set up autonomous maintenance a. Optimize PM plan incl aut maint (using maximo/beer) PM plan under devellopment ######## b. Communicate workcouncil/all employees c. training d. implement in skill matrix 4.04 Install Subject Matter Experts (zonals) zonals implemented JBO maint sups/TDP ######## 4.05 incorporate TPM/PM in engineeringprojects opgenomen in lastenboek EB 4.06 improve quality RCA's trough training/coaching teamleaders TDP Jun Jul Aug SeptApr May Oct NovMarN Dec Jan Feb Milestone Planning Objective description Desired outcome Measure KPI Goal Current state Core element/ initiative Details Initiative tracking Colour code plan & progress in timeline area Plan Changed Complete Missed Now
- 7. Good questions forcompleting MSP • Desired outcome questions – When you have achieved this goal what would be the outcome? • Measure questions – How could you measure the progress of achievement of this goal? – What is the measure that determines achievement of this goal? • KPI goal questions – What level of attainment of the KPI means that this has been successful?
- 8. Suggested review frequency •Site level – monthly/bi-monthly as part of management review • Area level – monthly/fortnightly dependant on duration of plan • Machine / Zone level – weekly/fortnightly incorporate into regular management routines Incorporate compliance and internal auditing to ensure sustainability