Microsoft 365 Chicago - eDiscovery and Microsoft Teams

Advanced eDiscovery
for Microsoft Teams
Albert Hoitingh
Microsoft 365 Compliance, Risk & Security
InSpark –The Netherlands
alberthoitingh.com | @alberthoitingh | #M365CHI22 | @M365Chicago | m365chicago.com

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Microsoft 365 eDiscovery and
Microsoft Teams
Introduction and
objectives for this session

Albert Hoitingh
Consultant Microsoft 365 Compliance, Risk, Security
Microsoft MVP Enterprise Mobility

Session Objectives
- A close look at Microsoft 365 eDiscovery
- Microsoft Teams information architecture
- eDiscovery and Microsoft Teams
- See what works and doesn’t work

What is eDiscovery?
“Electronic discovery (also e-discovery or
eDiscovery) refers to discovery in legal proceedings
such as litigation, government investigations, or
Freedom of InformationAct requests, where the
information sought is in electronic format (often
referred to as electronically stored information or
ESI”
According to Wikipedia…

Electronic Discovery Reference Model (ERDM)
Identification
Add custodians (data custodians) and additional data locations.
Preservation
Place a legal hold on the data and communicate.
Collection
Search and collect live data from the custodial data sources (and
non-custodial data sources, if applicable)
Processing
Static view of the case data.
Review
Reduce data to what is most relevant by running additional
queries. Use the annotate view to apply markup.
Analysis
Easy and efficient review process.
Production and Presentation
Export documents

Content search | eDiscovery core/advanced
https://docs.microsoft.com/en-us/microsoft-365/compliance/ediscovery

Advanced eDiscovery workflow
https://docs.microsoft.com/en-us/microsoft-365/compliance/ediscovery

Licensing
Content Search | Core eDiscovery
• Office 365 E3 | Microsoft 365 E3/F5
Advanced eDiscovery
• Office 365 E5 | Microsoft 365 E5
• Office/Microsoft 365 Education A5
• Microsoft 365 E3 + E5 Compliance add-on
• Microsoft 365 E3 + E5 eDiscovery & Audit add-on

Information architecture Microsoft Teams
Watch out - Meetings
Channel/non channel
Recordings
Transcripts
Breakout rooms
• OneDrive
• Exchange Online
• SharePoint Online

What is discoverable?
• Card content
• Chat links | messages |
messages | quotes
• Emojis, GIF’s, stickers, inline images
• Meeting conversations | metadata
• Subjects
• Tables
• Linked documents (advanced)
What is not discoverable?
• Audio recordings | Meeting transcripts
• Code snippets
• Channel names
• Reactions
• Feed notifications

Search for Microsoft Teams information
Conversation or chat
Kind:IM (beware Skype for Business)
Meeting summary
Kind:Meeting (can take 8 hours)
Call summary
Kind:Call (can take 8 hours)
Card
Kind:Microsoftteams (look for “appname”)
All Microsoft Teams (chats, meetings and calls)
Kind:Microsoftteams alberthoitingh.com | @alberthoitingh | #M365CHI22 | @M365Chicago | m365chicago.com

Demo time!
Content Search
Core eDiscovery

Advanced eDiscovery dashboard

Exporting information
• Difference in core and advanced
• Creates an export file for selected or all requested information
• If configured, redacted PDFs are included
• When possible, information is also converted to text
• Conversations are stored as HTML

Demo time!
Advanced eDiscovery

Breakout room &
Private channels

Breakout rooms
• Documents stored in the sender’s
OneDrive
• Chats (substrates) stored in the
sender’s mailbox
• Recordings are stored in the
initiator’s OneDrive

Private channels
Documents
• Stored in a separate SharePoint Online site-
collection
• Use PowerShell to find all site-collections
• Include in eDiscovery query
Conversations
• Conversations in a private channel are stored in
mailbox of the private channel members, not the
group mailbox!
• Conversations are formatted, so they are visible
using filters alberthoitingh.com | @alberthoitingh | #M365CHI22 | @M365Chicago | m365chicago.com

Breakout rooms & private channels
• Need to add all users’ mailboxes and
OneDrives if you have breakout rooms
need to collect chats, documents and
meeting recordings
• Private channels have a different
permissions model
• Any member of a private channel can
and contribute to conversations
• You will need find and include all site-
collections and users' mailboxes for the
shared channel…..

Wrapping up - gotchas
• Breakout rooms, private channels
• Meetings (channel, non-channel)
• E-mail messages (exclude these)
• Cards & meeting transcripts & details
• Filters (Subject, Author)
• Committed collections cannot be rerun or edited
More information

Thank you!
Albert Hoitingh

Microsoft 365 Chicago - eDiscovery and Microsoft Teams

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