Presentation given at the Digital Workplace Conference New Zealand on May 1st, 2018. This session walks through some of the latest updates on SharePoint, discusses the changes happening within the collaboration space, makes a case for Microsoft's architectural decisions around Office 365 Groups and the Microsoft Graph, and how Teams can provide a powerful and flexible collaboration solution that complements SharePoint to meet most enterprise collaboration scenarios.

1. How to Better
Leverage SharePoint
through Microsoft Teams
Christian Buckley
CollabTalk LLC

2. Christian Buckley
Founder & CEO of CollabTalk LLC
Microsoft Regional Director & MVP
cbuck@collabtalk.com
www.buckleyplanet.com
@buckleyplanet

3. http://headrush.typepad.com/creating_passionate_users/2005/10/getting_users_p.html

4. https://www.slideshare.net/BambooHR/using-analytics-to-make-smart-hr-decisions

5. SharePoint:
The building blocks of your intranet

6. SharePoint and OneDrive Momentum

7. Biz Apps Intelligent rollups Social highlights
Hub sites Themes Site designs
across your sites…
… within your sites

8. Vendor
agreements
Legal portal
Regional partner
outreach
Policies
Customer
Event planning
HR
Quarterly reports Company-wide
Benefits
Acquired sales
Eco
Adventure
Travel
Programs
Customer connections
Travel
innovation
SalesRegional sales
Recognition
& rewards
EMEA sales
Expense tracker
Cultural
Big wins
Benefits
planning
New hires
EMEA
Records center

9. Vendor
agreements
Legal portal
Regional partner
outreach
Policies
Customer
Event planning
HR
Quarterly reports Company-wide
Benefits
Acquired sales
Eco
Adventure
Travel
Programs
Customer connections
Travel
innovation
Sales
Regional sales
Recognition
& rewards
EMEA sales
Expense tracker
Cultural
Big wins
Benefits
planning
New hires
EMEA
Records center

10. Considerations for the modern intranet
▪ News, announcements & information (top/down, bottom/up)
▪ Find what you’re looking for (Search, discovery, browse/navigation)
▪ Collaboration & communication
▪ Personal, team, division, cross-company
▪ Usability, reliability, recognizable (theming and branding)
▪ Reorg, acquisition, growth
▪ Continuous innovation, change management
▪ Mobility and flexibility – informed & engaged
▪ Intranet AND extranet
▪ Who should and can access, create and consume (governance)
▪ Secure and compliant (proactive and reactive)
▪ VPN, multi-factor authentication
▪ Apps and services integration
▪ Out-of-the-box, configuration, customization – budget vs. requirements

11. your sites
Communication sitesTeam sites
Department
Team
Project
Extranet (Partner, Customer)
Committee (Planning, Executive)
Initiative, campaign or event
Share work with organization
Community of practice or interest
Training and policies
Updates and reports

12. Communication sitesTeam sites

13. Communication sitesTeam sites
Created by users or admins Created by users or adminsCreated by admins
Navigation
Theme and logo
Search scope
Hub sites
A communication site
or team site
News and activity rollup

14. Communication Sites in Office 365

20. What it takes to make your intranet successful:
▪ Governance – Roles, platform, app dev, tools, and review team
▪ Strategy – Align your initiatives with strategic drivers
▪ Support – Know your options from Office 365 and key vendors
▪ A Great Team – Have strategy, IT, dev, and design covered
▪ Funding – Don’t underestimate time & budget
▪ Change Management – Know what’s coming from Microsoft and vendors
▪ Education – Plan for ongoing training, community management, and evangelism
▪ Flexibility – Recognition that no single solution will meet the needs of everyone

21. But does the SharePoint
intranet model fit every
collaboration scenario?

24. 1. 2. 3.

25. Groups Building Blocks

26. https://www.slideshare.net/SPSParis2017/keynote-mark-kashmann-sps-paris-20171014

27. When Microsoft talks about Intelligent Communications, much of the content you
find online points to the effort to move Skype for Business into Microsoft Teams
What makes Microsoft Teams powerful is that is delivers a single hub for teamwork,
with built-in, fully integrated voice and video.
Teams also tightly weaves communications into the apps teams use to collaborate
every day, alongside AI, Microsoft Graph, LinkedIn, cognitive services and more,
Teams is a game-changer for how we collaborate and communicate.

28. Office 365 – intelligence at work for you

29. Adding
Microsoft Teams
into the mix

30. What are ‘Intelligent
Communications’?
Microsoft talks about “harnessing the
power of intelligence”
It’s beyond chat and online meetings,
encompassing:
• Cognitive services
• Machine learning
• Microsoft Graph
• IoT

31. Meet Microsoft Teams

32. Extending how we think
about collaboration and
communication
Microsoft Teams will become the core
communications client for Microsoft Office
365 customers
Teams will help organizations surface and
utilize content and data residing within
existing infrastructure, including
SharePoint, OneDrive, Yammer, and
Exchange
Artificial intelligence will transform how we
interact with our data, and each other

33. The Future of
Business
Meetings

34. Envisioning intelligent communications
in our day-to-day work experiences
Before a meeting, insights,
history, and deeper context
After a meeting, notes and
actions captured and distributed
in context to relevant projects,
powering search and eDiscovery
During a meeting, improved
connections with in-person and
online participants, sharing of
relevant information

35. Built-In Intelligence
Microsoft Cognitive Services and the Microsoft
Graph will transform how content, conversations,
and data are captured, classified, and surfaced
Discovery will be integrated into every app and
solution, putting relevant files and history at your
fingertips
Transcription, translation, and speech recognition
will connect even more people in one streamlined
experience
Artificial intelligence will auto-generate notes and
next steps based on company, team, or individual
methodologies and best practices, and make
suggestions to optimize and improve

36. Intelligent Communications vision
▪ Intelligent communications go beyond traditional
unified communications, enabling you to complete
tasks more efficiently with minimal context switching,
participate in more productive meetings that cover
the entire meeting lifecycle, and better manage your
everyday communications overload.
▪ Microsoft Teams is at the core of Microsoft’s vision
for intelligent communications—bringing together
conversations, meetings, files, Office apps, and third-
party integrations—to provide a single hub for
teamwork in Office 365.
More details: Intelligent Communications in Office 365 in FastTrack

37. The successful adoption of Microsoft
Teams requires a change in behavior
for most organizations.
Teams is more than a product –
it represents a different way of working.
Change is about people –
and re-wiring corporate culture.

38. Chat for today’s
teams
Communicate in the
moment and keep
everyone in the know
Customizable for
each team
Tailor your workspace to
include content and
capabilities your team
needs every day.
A hub for
teamwork
Give your team quick
access to information
they need right in
Office 365
Chat-based workspace in Office 365
Security teams
trust
Get the enterprise-level
security and compliance
features you expect from
Office 365.

39. Chat for today’s teams
▪ People can see content and chat
history anytime
▪ Team chats and activities are visible to
the entire team
▪ Use private chats for small group
conversations
▪ Mobile access on Android, iOS and
Windows Phone

40. A hub for teamwork
▪ Chat, content, people, and tools live
in a team workspace
▪ Voice and video meetings right
within Teams
▪ Built-in access to SharePoint,
OneNote and Planner
▪ Work with Office and other
documents right in the app

41. Customizable for each team
▪ Create different channels for work
streams and topics
▪ Add tabs to frequently used files and
cloud services
▪ Get updates from the apps your team
uses every day
▪ Customize notifications so you don’t
miss important info
▪ Build integrations with developer
preview APIs

42. Security teams trust
▪ Broad compliance standards support:
Accessibility, ISO27018/01, SOC 1 and 2, HIPAA,
EU Model Clauses & more
▪ Information protection with Archive,
eDiscovery, Legal Hold, Compliance Content
Search, Auditing and Reporting1
▪ Tier-C Compliant
▪ Data encryption at all times, at-rest and in-
transit.
▪ Multi-factor authentication for enhanced
identity protection.
1 Archive, eDiscovery, Legal Hold, Compliance Content Search, Auditing and Reporting are in E3 and above suites.

43. Office 365 Security and Compliance Portal

44. Adding Tabs
▪ Provide an interface into relevant content
▪ Surface sites and tools in context to
conversations
▪ Remove the “which tool do you use
when?” argument

45. Adding Connectors

46. Adding Connectors
▪ Push rich content to Microsoft Teams
▪ Connect to services like Trello, GitHub, Bing News, Twitter, etc.
▪ Receive notifications of team activities for each service / stay in sync
▪ Complete tasks within a channel

47. Leveraging Bots

48. Leveraging Bots
▪ Automate manual tasks
▪ Enhance a conversation thread
▪ Act as a personal assistant to find information and content
▪ Ability to answer natural language questions
▪ Run surveys
▪ Provide quick status updates on open projects and tasks, kick off workflows, etc
▪ Improve the user experience

49. SharePoint Inside!
▪ SharePoint Online is a required component for Teams.
▪ If you don't have SharePoint Online enabled in your tenant, Teams
users are not always able to share files in teams.
▪ Users in private chat will not be able to share files because
OneDrive for Business is required for that functionality.

50. Exchange Inside!
▪ Exchange Online is also a required component for Teams.
▪ Conversations and meetings are captured within Exchange Online.
▪ Private chats are captured within a hidden folder in the user’s Exchange
Online profile, and accessible/discoverable through the Compliance Center.
▪ Hybrid users are still able to collaborate and participate in private chats via
the hybrid connector.
▪ While official Microsoft documentation states that hybrid user private chats
cannot be managed through the Compliance Center, community members
have found that private chats are currently stored within the Teams chat
service itself, and can be found through the Compliance Center.

51. Office 365 Groups Inside!
▪ When you create a team in Microsoft Teams, on the backend,
you’re creating an Office 365 Group
▪ Existing groups can be transitioned into teams
▪ Restricting team creation can be accomplished through group
creation policies

52. Memberships and Roles
Team owners are able to invite anyone in the organization they work
Three roles in Teams:
▪ Owner: person who creates the team or assigned the role.
Responsible for managing team-wide settings and membership, including invitations
▪ Team member: the people that have been invited to join the team
▪ Guests: Office 365 users who are outside of your tenant can be added to the team by
team owners (more info @ aka.ms/guestaccesshelp)

53. Guest access
▪ Guest access is a tenant-level setting in Teams and is turned off
by default
▪ Once enabled, a team owner in Teams can add and manage
guests in their teams via the web or desktop.
▪ Only Azure Active Directory or Office 365 work or school
account are supported at the moment

54. Common question:
Does using Teams replace
my need for SharePoint?

55. No, of course not.
SharePoint is a core infrastructural component of Microsoft Teams,
and works side-by-side with Teams to provide powerful and flexible
collaboration options for your organization, with multiple ways to
connect with and leverage your legacy – and future – SharePoint content.

56. Using SharePoint within Teams – as a Tab
https://blogs.technet.microsoft.com/skypeh
ybridguy/2017/10/28/microsoft-teams-use-
an-existing-sharepoint-library/

57. Using SharePoint within Teams – in Files
https://blogs.technet.microsoft.com/skypeh
ybridguy/2017/10/28/microsoft-teams-use-
an-existing-sharepoint-library/

58. What are the
“Best Practices”
for using SharePoint
with Teams?

59. Office 365: Supporting the unique workstyle of every group
Complete Collaboration Solution
Office 365 addresses the breadth of
collaboration needs across organization
Integrated Experiences
Office 365 Groups and Graph enable
integrated experiences that facilitate
effective collaboration
Security and Compliance
Office 365 provides the security,
compliance and manageability
required in today’s workplace
Mail &
Calendar
Outlook
Voice, Video
& Meetings
Skype
Chat-based
Workspace
Teams
Sites & Content
Management
SharePoint and
OneDrive for
Business
Enterprise
Social
Yammer
Office 365 Groups

60. Implementation Phases
Gather your
team –
stakeholders,
champions &
early adopters
Prioritize
business
scenarios
Complete
technical
planning
(network, security,
mobile support &
deployment)
Complete
pilots and
broad
onboarding
Measure,
manage, &
drive
adoption
Envision Onboard Drive Value
For Office 365 and Teams

62. www.SuccessWithTeams.com

63. Christian Buckley
cbuck@collabtalk.com
@buckleyplanet
Thank you very much!

64. cbuck@collabtalk.com +1 425-246-2823 www.CollabTalk.com
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