How to use Advanced eDiscovery for Microsoft Teams
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Here's the slide deck from my session titled "How to use Advanced eDiscovery for Microsoft Teams" from the M365 Chicago virtual event .https://m365chicago.com/
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How to use Advanced eDiscovery for Microsoft Teams
- 1. How to use Advanced eDiscovery with Microsoft Teams Vignesh Ganesan, Microsoft MVP & MCT Microsoft 365 Architect, Avanade
- 2. www.saluteinc.org Donate Today! Help SALUTE, INC help veterans to… M365 Virtual Conference | Salute to Services
- 3. A salute to our partners M365 Virtual Conference | Salute to Services November 11, 2022 M365 Chicago is an OTSN Conference Gold Partner Silver Partners Community Partners
- 4. Vignesh Ganesan |MCSE ,MCSA ,MCP, MCT & ITIL V3 • Microsoft MVP & MCT | Enterprise Cloud Architect & Technology Strategist • Modern Workplace Architect at Avanade Germany • Blogger on Vignesh’s SharePoint Thoughts , European SharePoint Community , C Sharp Corner, Collab 365 & HubFly Blog site • Spoken on plethora of Webinars, User groups and Conferences across the globe • Written more than 500+ technical articles • Ambassador for aMS Community • Completed 20+ MS Certifications • Avid Traveller ( Been to 15+ countries so far across 3 diff continents ) • Founder & Chief organizer -Microsoft 365, Power Platform& Cloud Security India user group . • Founder & Chief organizer – India Cloud Security Summit • Founder & Chief organizer – Microsoft Viva Days November 11, 2022 M365 Virtual Conference | Salute to Services
- 5. Agenda What is eDiscovery in Microsoft 365 and why should you care Different eDiscovery solutions in Microsoft Purview eDiscovery permission model Using Advanced eDiscovery for Microsoft Teams Demo Licensing Q&A
- 6. eDiscovery in Microsoft 365 Electronic discovery -- also called e-discovery or eDiscovery -- is the process of obtaining and exchanging evidence in a legal case or investigation. E-discovery is used in the initial phases of litigation when involved parties are required to provide relevant records and evidence related to a case. eDiscovery in Microsoft 365, is the process of identifying and delivering electronic information that can be used as evidence in legal cases. One can use eDiscovery tools in Microsoft Purview to search for content in Exchange Online, OneDrive for Business, SharePoint Online, Microsoft Teams, Microsoft 365 Groups, and Yammer teams. You can search mailboxes and sites in the same eDiscovery search, and then export the search results. Why should I care about eDiscovery ? • To ensure Security and Privacy concerns are met from a Legal and Compliance perspective • Better efficiency and reduced timelines • To eliminate communication barriers • To ensure IT is not being bothered every time
- 7. eDiscovery solutions in Microsoft Purview Content Search Search for content Keyword queries and search conditions Search statistics Export search results Role-based permissions eDiscovery (Standard) Everything included in Content Search + the below mentioned ones Case management Place content locations on legal hold Export search results Role-based permissions eDiscovery (Premium) Everything included in eDiscovery Standard + the below mentioned ones Custodian management Legal hold notifications Advanced indexing Error remediation Review sets Support for cloud attachments and SharePoint versions OCR & Conversation threading Collection statistics and reports Review set filtering, Tagging & Analytics Predictive coding models & Computed document metadata Transparency of long-running jobs & Export to customer-owned Azure Storage location Ref : https://learn.microsoft.com/en-us/microsoft-365/compliance/ediscovery?view=o365-worldwide
- 8. High level Comparison Search M365 locations Export search results Content Search Search M365 locations Export search results Create Hold Create Holds Export results Search M365 locations Manage Custodians Add search results to Review sets eDiscovery (Standard) eDiscovery (Premium )
- 9. eDiscovery permission model eDiscovery Manager - An eDiscovery Manager can use eDiscovery search tools to search content locations in the organization and perform various search-related actions such as preview and export search results. eDiscovery Administrator - An eDiscovery Administrator is a member of the eDiscovery Manager role group and can perform the same content search and case management-related tasks that an eDiscovery Manager can perform.
- 10. Demo Advanced eDiscovery for Microsoft Teams Alex Wilber Adele Vance Scenario : Teams chat conversation about a tech event with file sharing and co-authoring
- 11. Teams content that can be collected and processed using eDiscovery Premium Teams content What can be collected and processed Teams 1:1 chats Chat messages, posts, and attachments shared in a Teams conversation between two people. Teams 1:1 chats are also called conversations. Teams group chats Chat messages, posts, and attachments shared in a Teams conversation between three or more people. Also called 1:N chats or group conversations. Teams' reactions Reactions applied to chat messages, posts, and attachments in a Teams conversation. Teams' channels Chat messages, posts, replies, and attachments shared in a standard Teams channel. Private channels Message posts, replies, and attachments shared in a private Teams channel. Shared channels Message posts, replies, and attachments shared in a shared Teams channel.
- 12. Where Teams content is stored Teams Data Location of chat messages and posts Location of files and attachments Teams 1:1 chats Teams group chats Teams' reactions Teams' channels Private channels Shared channels Exchange Messages in 1:1 chats are stored in the Exchange Online mailbox of all chat participants. OneDrive Files shared in a 1:1 chat are stored in the OneDrive for Business account of the person who shared the file. Exchange Messages in group chats are stored in the Exchange Online mailbox of all chat participants. OneDrive Files shared in group chats are stored in the OneDrive for Business account of the person who shared the file. Exchange Messages in group chats are stored in the Exchange Online mailbox of all chat participants. OneDrive Files shared in group chats are stored in the OneDrive for Business account of the person who shared the file. Exchange All channel messages and posts are stored in the Exchange Online mailbox associated with the team. SharePoint Files shared in a channel are stored in the SharePoint Online site associated with the team. Exchange Messages sent in a private channel are stored in the Exchange Online mailboxes of all members of the private channel. SharePoint Files shared in a private channel are stored in a dedicated SharePoint Online site associated with the private channel. Exchange Messages sent in a shared channel are stored in a system mailbox associated with the shared channel. SharePoint Files shared in a shared channel are stored in a dedicated SharePoint Online site associated with the shared channel.
- 13. Information Protection Architecture for MS Teams Ref : https://www.peterrising.co.uk/blog/compliance-focus-what-is-the-office-365-substrate-and-who-needs-to-care
- 14. eDiscovery Licensing model Content Search Microsoft 365 E1 subscription Microsoft 365 G1 subscription Microsoft 365 F1 or F3 subscription, or F5 Security add- on Microsoft 365 Business Premium subscription Microsoft 365 Business Standard subscription Microsoft 365 Business Basic subscription Office 365 Education A1 subscription Office 365 E1 subscription eDiscovery ( Standard) Exchange Online Plan 2 SharePoint Online Plan 2 Microsoft 365 E3 subscription Microsoft 365 G3 subscription Microsoft 365 Business Premium subscription Microsoft 365 F5 Compliance add-on or F5 Security & Compliance add-on Microsoft 365 Education A3 or Office 365 Education A3 subscription Office 365 E3 subscription eDiscovery ( Standard) Microsoft 365 E5 or Office 365 E5 subscription Microsoft 365 E3 subscription with E5 Compliance add-on Microsoft 365 E3 subscription with E5 eDiscovery and Audit add-on Microsoft 365 G5 subscription Microsoft 365 G5 subscription with G5 Compliance add-on Microsoft 365 G5 subscription with G5 eDiscovery and Audit add-on Microsoft 365 F5 Compliance add-on or F5 Security & Compliance add-on Microsoft 365 Education A5 or Office 365 Education A5 subscription Subscriptions that support eDiscovery (Standard) also support Content search. Subscriptions that support eDiscovery (Premium) also support Content search and eDiscovery (Standard) Ref : https://learn.microsoft.com/en-us/microsoft-365/compliance/ediscovery?view=o365-worldwide#ediscovery-subscription-comparison
- 16. Help Us Improve Our Conference! Fill out a short speaker survey: https://otsn.live/M365CHI-Feedback https://otsn.live/M365CHI-Feedback M365 Virtual Conference | Salute to Services November 11, 2022
Editor's Notes
- Feel free to replace/insert your own author picture in PowerPoint, right-click picture > change picture > this device. Note: depending on the picture you insert, you might need to reset the slide layout (home > slides> reset) Honestly, it’s way faster it you just select the sample picture and press delete or insert a new title slide. But that’s just my two cents.
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