The document provides a guide for organizing meetings using Meetin.gs. Meetin.gs creates a shared online space for meeting collaboration including files, documents, notes and agendas. Participants can access meetings through their existing tools like smartphones, tablets and desktops. The guide outlines how to schedule meetings, add materials, invite participants, leave comments and get email updates through Meetin.gs.

1. – Guide
Use this guide to organize awesome meetings

2. – Guide 2/9
Meetin.gs creates a shared online space for meeting collabo- Setup is quick and easy through your calendar.
ration, including files, shared documents, notes, and agenda.
Participants can use their existing tools such as
Participants are kept up-to-date through email. Every tablet, smartphone, and desktop applications.
meeting has a short email address for sending in meeting
related material and notes.
Timeline
1 Today
Today’s meetings are the first
ones shown on your timeline.
1 2 Tasks
Tasks are items that require
some kind of action from you.
These are either related to one
specific meeting or pointers to
2 help you use Meetin.gs better.
3 Scheduling
3 Meetings, that have no dates
set and require scheduling are
shown here.
4
4 Google Calendar
G-icon indicates that this meeting
is a draft that was imported from
your Google Calendar. Click on
the draft to create a meeting based
on it.

3. – Guide 3/9
Scheduling a Meeting
• Find the meeting time collaboratively by choosing ‘Suggest dates to
participants’ when filling in your meeting details. Select the most suitable
time after others have answered.
• You can also set the date directly.

4. – Guide 4/9
You can create meetings straight from your You can also forward a calendar invitation
calendar. When setting up a meeting, invite: (ICS file) through email to this address.
setup@meetin.gs Everyone in the calendar invitation will receive
and a meeting will be created based on your an email confirmation with a link to the
calendar event. meeting page.

5. – Guide 5/9
Draft Mode
The meeting is a draft, until you
have added people, edited
agenda, added material and
otherwise prepared the space
for your meeting.
Click Ready when you are done
to send the invitations.
Preview, customise and send
the invitation message.

6. – Guide 6/9
1 Materials
There are three different types
2 of materials:
1. A collaborative document.
1 2. Files from your own computer.
3. Documents from a previous
meeting.
2 Invitees
See who is attending the
3 meeting and invite more people.
Click a participant to edit
* access rights.
Mobile upload instructions
tell you how to let people
*
invite themselves.
3 Comments
Comment meeting materials.
Other participants will see your
comments as you post them.

7. – Guide 7/9
Address Book
The address book allows you to search not only individual
people, but groups of people from previous meetings as well.
Connect your accounts (Google and Facebook) to combine
your different address books into one place for quick access.

8. – Guide 8/9
1 Useful Tips
1
Here you can browse, search
and add meetings. Access
2 analytics, settings and log out
under your avatar icon.
2
Use the dropdown menu
to replace, rename,
3 remove or print the file.
* 3
Drag & drop multiple files from
your desktop to this area.
Every meeting has its own
*
unique email address to
send in materials.
4
4 The progress bar shows how
much time there is left for the
ongoing meeting.

9. – Guide 9/9
Email Communications
Stay up-to-date and interact through email:
• Daily updates inform what is new with the meeting.
• Every email contains a link to the meeting page.
• Reply to add comments, and add attachments to upload materials.
For more tips, visit:
www.meetin.gs/blog