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– Getting Started                                                   1/7




                1                  2                                3               Meetin.gs creates a shared
                                                                                    online space for meeting
                                                                                    collaboration, including files,
                                                                                    shared documents, notes,
                                                                                    and agenda.

                                                                                    Participants are kept up-to-
                                                                                    date through email. Every
                                                                                    meeting has a short email
                                                                                    address for sending in meeting
                                                                                    related material and notes.

                                                                                    Setup is quick and easy
                                                                                    through your calendar.

                                                                                    Participants can use their
                                                                                    existing tools such as tablet,
                                                                                    smartphone, and desktop
                                                                                    applications.




 1 Meetings                       2 Updates                          3 Setup a New Meeting
View a list of all meetings you   Browse updates to your            Type in your meeting name and click ‘create’.
are attending. The ones marked    meetings. This includes new       Meetin.gs will guide you forward.
blue are past meetings, pink      materials, comments, notes, and
ones are currently running, and   other significant updates – the
green ones are upcoming.          most recent ones are always on
                                  the top.


                                                                                               Meetings, simplified
– Getting Started                                                 2/7



Scheduling a Meeting
• Find the meeting time collaboratively by choosing ‘Suggest dates to
  participants’ when filling in your meeting details. Select the most suitable
  time after others have answered.
• You can also set the date directly.




                                                                  Meetings, simplified
– Getting Started                  3/7




1-Click Meetings
Save the bookmarklet to your favourites.
Clicking the icon allows you to create a new
meeting straight away without logging in.




                                                          Meetings, simplified
– Getting Started                                       4/7




You can create meetings straight from your          You can also forward a calendar invitation
calendar. When setting up a meeting, invite:        (ICS file) through email to this address.
       setup@meetin.gs                              Everyone in the calendar invitation will receive
and a meeting will be created based on your         an email confirmation with a link to the
calendar event.                                     meeting page.




                                                                                        Meetings, simplified
– Getting Started                                5/7



                             1 Materials
                            There are three different types
        2                   of materials:
                            1. A collaborative document.
1                           2. Files from your own computer.
                            3. Documents from a previous
                               meeting.



                             2 Invitees
                            See who is attending the
                        3   meeting and invite more people.
                            Click a participant to edit
    *                       access rights.

                            Mobile upload instructions
                            tell you how to let people
                                                         *
                            invite themselves.


                             3 Comments
                            Comment meeting materials.
                            Other participants will see your
                            comments as they happen.




                                        Meetings, simplified
– Getting Started                            6/7



        1                   Useful Tips
                             1
                            Here you can browse, search
                        2   and add meetings. Access
                            analytics, settings and log out
                            under your avatar icon.


                             2
                            Use the dropdown menu
                            to replace, edit, rename,
    3                       remove or print the file.


*                            3
                            Drag & drop multiple files from
                            your desktop to this area.

                            Every meeting has its own
                                                  *
                            unique email address to
                            send in materials.


                             4
                    4       The progress bar shows how
                            much time there is left for the
                            ongoing meeting.




                                      Meetings, simplified
– Getting Started                                                 7/7



Email Communications
Stay up-to-date and interact through email:
• Email digests inform what is new with the meeting.
• Every email contains a link to the meeting page.
• Reply to add comments, and add attachments to upload materials.




                                       For more tips, visit:
                                       www.meetin.gs/blog

                                                                    Meetings, simplified

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Meetin.gs - Getting Started

  • 1. – Getting Started 1/7 1 2 3 Meetin.gs creates a shared online space for meeting collaboration, including files, shared documents, notes, and agenda. Participants are kept up-to- date through email. Every meeting has a short email address for sending in meeting related material and notes. Setup is quick and easy through your calendar. Participants can use their existing tools such as tablet, smartphone, and desktop applications. 1 Meetings 2 Updates 3 Setup a New Meeting View a list of all meetings you Browse updates to your Type in your meeting name and click ‘create’. are attending. The ones marked meetings. This includes new Meetin.gs will guide you forward. blue are past meetings, pink materials, comments, notes, and ones are currently running, and other significant updates – the green ones are upcoming. most recent ones are always on the top. Meetings, simplified
  • 2. – Getting Started 2/7 Scheduling a Meeting • Find the meeting time collaboratively by choosing ‘Suggest dates to participants’ when filling in your meeting details. Select the most suitable time after others have answered. • You can also set the date directly. Meetings, simplified
  • 3. – Getting Started 3/7 1-Click Meetings Save the bookmarklet to your favourites. Clicking the icon allows you to create a new meeting straight away without logging in. Meetings, simplified
  • 4. – Getting Started 4/7 You can create meetings straight from your You can also forward a calendar invitation calendar. When setting up a meeting, invite: (ICS file) through email to this address. setup@meetin.gs Everyone in the calendar invitation will receive and a meeting will be created based on your an email confirmation with a link to the calendar event. meeting page. Meetings, simplified
  • 5. – Getting Started 5/7 1 Materials There are three different types 2 of materials: 1. A collaborative document. 1 2. Files from your own computer. 3. Documents from a previous meeting. 2 Invitees See who is attending the 3 meeting and invite more people. Click a participant to edit * access rights. Mobile upload instructions tell you how to let people * invite themselves. 3 Comments Comment meeting materials. Other participants will see your comments as they happen. Meetings, simplified
  • 6. – Getting Started 6/7 1 Useful Tips 1 Here you can browse, search 2 and add meetings. Access analytics, settings and log out under your avatar icon. 2 Use the dropdown menu to replace, edit, rename, 3 remove or print the file. * 3 Drag & drop multiple files from your desktop to this area. Every meeting has its own * unique email address to send in materials. 4 4 The progress bar shows how much time there is left for the ongoing meeting. Meetings, simplified
  • 7. – Getting Started 7/7 Email Communications Stay up-to-date and interact through email: • Email digests inform what is new with the meeting. • Every email contains a link to the meeting page. • Reply to add comments, and add attachments to upload materials. For more tips, visit: www.meetin.gs/blog Meetings, simplified