This guide provides instructions for using Meetin.gs, an online tool for organizing meetings. It allows users to create shared online spaces for meetings including files, documents, notes and agendas. Participants are kept up-to-date via email and can use existing tools like smartphones to access meetings. The guide outlines how to setup and schedule meetings, add materials and invite participants, take comments, and use other features like address books and email updates.

1. – Guide
Use this guide to organize awesome meetings

2. – Guide 2/10
1 2 3 Meetin.gs creates a shared
online space for meeting
collaboration, including files,
shared documents, notes,
and agenda.
Participants are kept up-to-
date through email. Every
meeting has a short email
address for sending in meeting
related material and notes.
Setup is quick and easy
through your calendar.
Participants can use their
existing tools such as tablet,
smartphone, and desktop
applications.
1 Meetings 2 Updates 3 Setup a New Meeting
View a list of all meetings you Browse updates to your Type in your meeting name and click ‘create’.
are attending. The ones marked meetings. This includes new Meetin.gs will guide you forward.
blue are past meetings, pink materials, comments, notes, and
ones are currently running, and other significant updates – the
green ones are upcoming. most recent ones are always on
the top.

3. – Guide 3/10
Scheduling a Meeting
• Find the meeting time collaboratively by choosing ‘Suggest dates to
participants’ when filling in your meeting details. Select the most suitable
time after others have answered.
• You can also set the date directly.

4. – Guide 4/10
1-Click Meetings
Save the bookmarklet to your favourites.
Clicking the icon allows you to create a new
meeting straight away without logging in.

5. – Guide 5/10
You can create meetings straight from your You can also forward a calendar invitation
calendar. When setting up a meeting, invite: (ICS file) through email to this address.
setup@meetin.gs Everyone in the calendar invitation will receive
and a meeting will be created based on your an email confirmation with a link to the
calendar event. meeting page.

6. – Guide 6/10
Draft Mode
The meeting is a draft, until you
have added people, edited
agenda, added material and
otherwise prepared the space
for your meeting.
Click Ready when you are done
to send the invitations.
Preview, customise and send
the invitation message.

7. – Guide 7/10
1 Materials
There are three different types
2 of materials:
1. A collaborative document.
1 2. Files from your own computer.
3. Documents from a previous
meeting.
2 Invitees
See who is attending the
3 meeting and invite more people.
Click a participant to edit
* access rights.
Mobile upload instructions
tell you how to let people
*
invite themselves.
3 Comments
Comment meeting materials.
Other participants will see your
comments as you post them.

8. – Guide 8/10
Address Book
The address book allows you to search not only individual
people, but groups of people from previous meetings as well.
Connect your accounts (Google and Facebook) to combine
your different address books into one place for quick access.

9. – Guide 9/10
1 Useful Tips
1
Here you can browse, search
and add meetings. Access
2 analytics, settings and log out
under your avatar icon.
2
Use the dropdown menu
to replace, rename,
3 remove or print the file.
* 3
Drag & drop multiple files from
your desktop to this area.
Every meeting has its own
*
unique email address to
send in materials.
4
4 The progress bar shows how
much time there is left for the
ongoing meeting.

10. – Guide 10/10
Email Communications
Stay up-to-date and interact through email:
• Daily updates inform what is new with the meeting.
• Every email contains a link to the meeting page.
• Reply to add comments, and add attachments to upload materials.
For more tips, visit:
www.meetin.gs/blog