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Zurich - Mastering Workplace Performance - 10/13/2011

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http://www.womackcompany.com - our flagship seminar, this is the one that gives you ideas you can use today!

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Zurich - Mastering Workplace Performance - 10/13/2011

  1. 1. MasteringWorkplace Performance presented by: Jason W. Womack Jason@WomackCompany.com
  2. 2. 15% The Principles of Productivity: How to combine personal workingstyles with company culture for success20% Setting the Stage for a More Productive Day: Knowing what youneed and how to plan for more productive days15% Engaging Others in Upleveling their Productivity: Managingmeetings, expectations and results30% Effective Time Management Techniques: 5 tools and techniquesto use to get more done, faster, with less effort15% Assessing Progress and Enhancing Structure: Tracking resourcemanagement for measurable results5% Building an Accountability Program: Identify a workplaceperformance goal and plan for implementation
  3. 3. MasteringWorkplace Performance presented by: Jason W. Womack 805-798-1362
  4. 4. THANKYOU
  5. 5. ID What are 4 elements of a “productive” day?eA
  6. 6. 4 Limited Resources We Manage Every Day
  7. 7. 4 Limited Resources We Manage Every Day•Time
  8. 8. 4 Limited Resources We Manage Every Day•Time•Energy
  9. 9. 4 Limited Resources We Manage Every Day•Time•Energy•Focus
  10. 10. 4 Limited Resources We Manage Every Day•Time•Energy•Focus•Tools/Systems
  11. 11. How it works...•Tools/Systems•Focus•Energy•Time
  12. 12. How it works...•Tools/Systems•Focus•Energy•Time
  13. 13. How it works...• Tools/Systems• Focus• Energy• Time
  14. 14. Please collect as many questionsas possible. I will address them alleither during the presentation orvia our blog after our seminar...Email questions to:Jason@WomackCompany.com
  15. 15. Page 2
  16. 16. Maximize your focus &facilitate your workflow.Please open to Page 3 of the workbook,and read the introduction to our seminar. 21
  17. 17. the more I know abouthow I work, the morewe can be effective ...a “working
  18. 18. Please underline 3 words that relate to your professional focus on managing time productively.
  19. 19. Resources SeeQuality HearPrinciples PracticePerformance UtilizeProductivity ImproveOpportunities BeingPriorities ManagingTeam TakingOrganization WorkBehaviors LiveSystems HaveImprovement SynchronizeSeminar DesignSustainable LeadingVision ResultingRole Coach
  20. 20. NOUN VERB
  21. 21. NOUN VERB design action vision taskprocess delegation
  22. 22. NOUN VERB design action vision taskprocess delegation
  23. 23. Please Open to Page # 4 29
  24. 24. Please Open to Page # 4 Think back on the past couple of months. “Flip-Forward” through to the end of the year. 30
  25. 25. 31
  26. 26. Identify ONE method or process you usedaily to manage your time effectively. 31
  27. 27. Identify ONE method or process you usedaily to manage your time effectively.When you have written that down, pleasestand up. 31
  28. 28. Identify ONE method or process you usedaily to manage your time effectively.When you have written that down, pleasestand up.Next, share your idea with one person toyour left or your right. 31
  29. 29. Identify ONE method or process you usedaily to manage your time effectively.When you have written that down, pleasestand up.Next, share your idea with one person toyour left or your right.In 3 minutes, please walk around to collect2 more ideas... talking to two other people.near you. 31
  30. 30. 32
  31. 31. Please Open to Page # 5 33
  32. 32. Productivity is... 34
  33. 33. Productivity is...“To do my job, to the best of myability, I need time to ___________” 35
  34. 34. 36
  35. 35. Productivity:“Doing what I said I would do, inthe time that I promised.” 36
  36. 36. 37
  37. 37. Productivity:“Doing what I said I would do, inthe time that I promised.”I.D.e.A. 37
  38. 38. 38
  39. 39. Productivity:“Doing what I said I would do, inthe time that I promised.”I. IdentifyD.e.A. 38
  40. 40. 39
  41. 41. Productivity:“Doing what I said I would do, inthe time that I promised.”I. IdentifyD. Definee.A. 39
  42. 42. 40
  43. 43. Productivity:“Doing what I said I would do, inthe time that I promised.”I. IdentifyD. Definee. experimentA. 40
  44. 44. 41
  45. 45. Productivity:“Doing what I said I would do, inthe time that I promised.”I. IdentifyD. Definee. experimentA. Assess 41
  46. 46. Please Open to Page # 6 42
  47. 47. Brain Storm
  48. 48. Focus on as much as possible...
  49. 49. Focus on as much as possible...Think about your work AND your areas of focus thisweek, this month, and for the rest of the year.
  50. 50. Focus on as much as possible...Think about your work AND your areas of focus thisweek, this month, and for the rest of the year.
  51. 51. Focus on as much as possible...Think about your work AND your areas of focus thisweek, this month, and for the rest of the year.Simply write what you think about.
  52. 52. Focus on as much as possible...Think about your work AND your areas of focus thisweek, this month, and for the rest of the year.Simply write what you think about.
  53. 53. Focus on as much as possible...Think about your work AND your areas of focus thisweek, this month, and for the rest of the year.Simply write what you think about.It’s easy, just answer the question, “What else...?”
  54. 54. Focus on as much as possible...Think about your work AND your areas of focus thisweek, this month, and for the rest of the year.Simply write what you think about.It’s easy, just answer the question, “What else...?”
  55. 55. Focus on as much as possible...Think about your work AND your areas of focus thisweek, this month, and for the rest of the year.Simply write what you think about.It’s easy, just answer the question, “What else...?”No one will see this but you
  56. 56. Focus on as much as possible...Think about your work AND your areas of focus thisweek, this month, and for the rest of the year.Simply write what you think about.It’s easy, just answer the question, “What else...?”No one will see this but you
  57. 57. Focus on as much as possible...Think about your work AND your areas of focus thisweek, this month, and for the rest of the year.Simply write what you think about.It’s easy, just answer the question, “What else...?”No one will see this but youGo for quantity...in 10 minutes, write as many as
  58. 58. Fill in each blank line with something that you can bring to mind...
  59. 59. 46
  60. 60. What stands out to you about thatexercise? 46
  61. 61. Please Open to Page # 7 47
  62. 62. Practic
  63. 63. Practic makes
  64. 64. Practic makes habit
  65. 65. Comfort doing the same thing +Number of Repetitions 1 2 3 4
  66. 66. What do you spend Time,Energy and Focus doingby 10am each day?(Start with the obvious/easy ones!)
  67. 67. What can you DELETE?
  68. 68. What can you DELEGATE?
  69. 69. What tools/systems couldyou use to get your workdone during the work-day?(Start with the obvious/easy ones!)
  70. 70. What Tools/Systems/Gear can you: Use more?
  71. 71. What Tools/Systems/Gear can you: Combine?
  72. 72. What Tools/Systems/Gear can you: Use less?
  73. 73. What could you do “about”once a month to rejuvenate,revitalize & reengage?
  74. 74. Could practicingsomethingnew build anew habit?
  75. 75. Our Philosophy of Productivity Be, work and live at your 100% 60
  76. 76. In order for you to “be, work, live” at your 100%...
  77. 77. What will you need to have done...
  78. 78. What will you needto have done...how will you need to have been...
  79. 79. 8
  80. 80. I am at my best when ... page 7
  81. 81. Set up your Daily Dashboard...and review it several times each day. www.OutlookDashboard.com
  82. 82. Use signatures as templates to answer frequently asked questions or provide the sameinformation to a different group or person. Knowledge Base...
  83. 83. Please think of one topic/question you know you typerepeatedly to anyone via e- mail...
  84. 84. Please think of one topic/question you know you typerepeatedly to anyone via e- mail... Directions... Contact information... How to... What are the benefits of... Where to find the... etc...
  85. 85. Do you have asignature with just your contact information?
  86. 86. Do you have asignature with just your contact information?
  87. 87. This one “signature” is 1343 words long. Enough to save me about_?__ minutes of typing/thinking time.
  88. 88. This one “signature” is 1343 words long. Enough to save me about_?__ minutes of typing/thinking time. If I typed 50 words a minute... 26 minutes!
  89. 89. www.OutlookDashboard.com
  90. 90. www.OutlookDashboard.com
  91. 91. www.OutlookDashboard.com
  92. 92. www.OutlookDashboard.com
  93. 93. www.OutlookDashboard.com
  94. 94. www.OutlookDashboard.com
  95. 95. Paper Systems to set up adashboard include:Legal padTime DesignDay RunnerDay TimerFranklin Planneretc
  96. 96. CONTROL + SHIFT + M = A New E-mail Message(While you’re reviewing your calendar!)
  97. 97. For complete directions on setting up your Outlook Dashboard…Please visit: www.OutlookDashboard.comWeʼll send the 39-page eBook for free thisweek…E-mail to request your own copy!
  98. 98. 84
  99. 99. Create (and maintain, andreview!) agendas for people you meet or speak with regularly 84
  100. 100. 85
  101. 101. Remember, all of these tips aremethod first, technology second... 85
  102. 102. Remember, all of these tips aremethod first, technology second... This one tip can save you between 10-50% of the time you spend inmeetings, whether formal and scheduled or impromptu “in the hallway.” 85
  103. 103. Agendas: A tool to maximize interruptions Names Upcoming topics of discussion Questions/Comments/Clarifications/Requests (1-12 weeks out...)
  104. 104. RIGHT-CLICKHold and Drag toe-mail the agenda
  105. 105. 91
  106. 106. Get your E-mails out of your inbox (Move them around tothe taskpad, calendar, address book or notes...) 91
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  125. 125. Bonus Tip...If you can:Dual Monitor Working Dashboard 99
  126. 126. Bonus Tip...If you can:Dual Monitor Working Dashboard 100
  127. 127. On Tuesday, 9/9/08 12:02 PM, Steve wrote: Jason, A few days after I attended your class I went on vacation for 2 weeks. Well, now Im back and have been putting into practice many of the improvements we discussed in class. So far, I have:Changed the subject line of emails in my inboxCreated an agenda category in my tasks to track discussion items for the futureUsed many of the keyboard shortcuts we learnedUsed verbs for tasks and subject linesI have to report this is a huge success. My energy and focus have improved agreat deal. I can now see progress towards achieving my long term goals.Finally, Id like to thank you. Im quite sure the lessons learned in your class willmake a difference in my life and career. Global Head of Project Services End User Platform, New York City 101
  128. 128. On Tuesday, 9/9/08 12:02 PM, Steve wrote: Jason, A few days after I attended your class I went on vacation for 2 weeks. Well, now Im back and have been putting into practice many of the improvements we discussed in class. So far, I have:Changed the subject line of emails in my inboxCreated an agenda category in my tasks to track discussion items for the futureUsed many of the keyboard shortcuts we learnedUsed verbs for tasks and subject linesI have to report this is a huge success. My energy and focus have improved agreat deal. I can now see progress towards achieving my long term goals.Finally, Id like to thank you. Im quite sure the lessons learned in your class willmake a difference in my life and career. Global Head of Project Services End User Platform, New York City 101
  129. 129. On Tuesday, 9/9/08 12:02 PM, Steve wrote: Jason, A few days after I attended your class I went on vacation for 2 weeks. Well, now Im back and have been putting into practice many of the improvements we discussed in class. So far, I have:Changed the subject line of emails in my inboxCreated an agenda category in my tasks to track discussion items for the futureUsed many of the keyboard shortcuts we learnedUsed verbs for tasks and subject linesI have to report this is a huge success. My energy and focus have improved agreat deal. I can now see progress towards achieving my long term goals.Finally, Id like to thank you. Im quite sure the lessons learned in your class willmake a difference in my life and career. Global Head of Project Services End User Platform, New York City 101
  130. 130. On Tuesday, 9/9/08 12:02 PM, Steve wrote: Jason, A few days after I attended your class I went on vacation for 2 weeks. Well, now Im back and have been putting into practice many of the improvements we discussed in class. So far, I have:Changed the subject line of emails in my inboxCreated an agenda category in my tasks to track discussion items for the futureUsed many of the keyboard shortcuts we learnedUsed verbs for tasks and subject linesI have to report this is a huge success. My energy and focus have improved agreat deal. I can now see progress towards achieving my long term goals.Finally, Id like to thank you. Im quite sure the lessons learned in your class willmake a difference in my life and career. Global Head of Project Services End User Platform, New York City 101
  131. 131. On Tuesday, 9/9/08 12:02 PM, Steve wrote: Jason, A few days after I attended your class I went on vacation for 2 weeks. Well, now Im back and have been putting into practice many of the improvements we discussed in class. So far, I have:Changed the subject line of emails in my inboxCreated an agenda category in my tasks to track discussion items for the futureUsed many of the keyboard shortcuts we learnedUsed verbs for tasks and subject linesI have to report this is a huge success. My energy and focus have improved agreat deal. I can now see progress towards achieving my long term goals.Finally, Id like to thank you. Im quite sure the lessons learned in your class willmake a difference in my life and career. Global Head of Project Services End User Platform, New York City 101
  132. 132. On Tuesday, 9/9/08 12:02 PM, Steve wrote: Jason, A few days after I attended your class I went on vacation for 2 weeks. Well, now Im back and have been putting into practice many of the improvements we discussed in class. So far, I have:Changed the subject line of emails in my inboxCreated an agenda category in my tasks to track discussion items for the futureUsed many of the keyboard shortcuts we learnedUsed verbs for tasks and subject linesI have to report this is a huge success. My energy and focus have improved agreat deal. I can now see progress towards achieving my long term goals.Finally, Id like to thank you. Im quite sure the lessons learned in your class willmake a difference in my life and career. Global Head of Project Services End User Platform, New York City 101
  133. 133. 3 Kinds of Work We Have 102
  134. 134. 3 Kinds of Work We Have Work we have to think about 102
  135. 135. 3 Kinds of Work We Have Work we have to think about Work to manage over time 102
  136. 136. 3 Kinds of Work We Have Work we have to think about Work to manage over time Work to do sooner than later 102
  137. 137. Pages 6 & 17-18What will this look like when finished? Please read over the text on page 17... 104
  138. 138. Work to Manage Answer the question: When am I finished on this? 105
  139. 139. Work to ManageUsing your lists of “think about/talk about” andthings to do, please write down several multi-stepoutcomes you are managing Answer the question: When am I finished on this? 105
  140. 140. Pages 6 & 19-20What do I need to do next? Please read over the text on page 19... 106
  141. 141. Work to Do Answer the question: Where do I start on this? 107
  142. 142. Work to DoUsing your list of “think about/talk about” writedown several next actions you need to DOas soon as possible Answer the question: Where do I start on this? 107
  143. 143. 109
  144. 144. Our specialty...the “-ologies”What makes for a “productive” day? 110
  145. 145. Psychology:What happens when you’re thinking about working? 111
  146. 146. 112
  147. 147. Technology: Wasn’t “gear” supposed tomake life and work easier??? 113
  148. 148. 114
  149. 149. Sociology:What happens when you sitdown with other people and try to get things done? 115
  150. 150. 116
  151. 151. Physiology:How can our bodies keep up with the pace and speed ofour areas of focus/interest? 117
  152. 152. 118
  153. 153. THANKYOU
  154. 154. MasteringWorkplace Performance presented by: Jason W. Womack Jason@WomackCompany.com
  155. 155. Join the Mastering Workplace PerformanceCertification program Email today for your information packet, available Winter 2010... jason@womackcompany.com

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