The document outlines procedures for receiving, inspecting, inventorying, and properly storing tools and materials. It describes the receiving process, different inventory and form types, and provides tips for maintaining and cleaning tools like pencils, rulers, and erasers. Maintaining organization and cleanliness of tools is important for safety, cost reduction, and increased productivity.

1. LESSON 4: MAINTAIN HAND TOOLS, EQUIPMENT,
AND PARAPHERNALIA

2. LO 1. INSPECT HAND TOOLS AND EQUIPMENT
RECEIVED IN ILLUSTRATION

3. PROCEDURES IN RECEIVING AND STORING
TOOLS AND MATERIALS
The Receiving Department has the function to …
 unload and unpack incoming materials;
 check quantities received against the shippers packing list;
 identify goods received with descriptions on the purchase order;
 prepare a receiving report;
 notify the purchasing department of descriptions discovered;
 arrange for inspection when necessary;
 notify the purchasing department of any damage in transit; and
 rout accepted materials to the appropriate manufacturer’s location.

4. PROCEDURES IN RECEIVING AND STORING
TOOLS AND MATERIALS
The receiving department keeps one copy and sends another copy to the
purchasing department as notice of the arrival of the materials.
All other copies go to the inspection department, and are distributed when
inspection is completed. After inspection, one copy of the receiving report, with
the inspection result is sent to the accounting department, where it is matched
with the purchase order. Other copies go to various departments such as
materials and production planning.

5. PROCEDURES IN RECEIVING AND STORING
TOOLS AND MATERIALS
INVENTORY
Inventory is an idle stock of physical goods that contain economic
value, and are held in various forms by an organization in its custody
awaiting packing, processing, transformation, use or sale in a future point
of time.
INVENTORY FORM
The Inventory form contains information about items (name, number,
sales and purchase information, and cost of goods sold account
information) that any business purchases for sale, tracks in inventory, and
displays on a balance sheet.

6. PROCEDURES IN RECEIVING AND STORING
TOOLS AND MATERIALS
VARIOUS FORMS
A. Sample Requisition Slip Form
This is an official paper in
the form of a printed
document on which a
request in made.

7. PROCEDURES IN RECEIVING AND STORING
TOOLS AND MATERIALS
B. Sample Purchase Requisition
Form
For standard materials, little
information other than the
stock number may be
needed and for other
purchases requests, it may
be necessary to give
particular descriptions,
blueprints, catalog numbers,
weights, standards, brand
names, exact quantities to
order, and suggested prices.
VARIOUS FORMS

8. PROCEDURES IN RECEIVING AND STORING
TOOLS AND MATERIALS
C. Sample Delivery Receipt Form
Delivery receipt form shows proof
or receipt of goods or services. The
receiver acknowledges receiving a
consignment of goods from
supplier. The buyer signs it before it
is returned to the seller.
VARIOUS FORMS

9. PROCEDURES IN RECEIVING AND STORING
TOOLS AND MATERIALS
D. Sample Inventory Form of
Drawing Tools and Instruments
VARIOUS FORMS

10. PROCEDURES IN RECEIVING AND STORING
TOOLS AND MATERIALS
E. Sample Borrower’s Slip
VARIOUS FORMS

11. LO 2. USE AND MAINTAIN HAND TOOLS,
MEASURING INSTRUMENT AND EQUIPMENT

12. 1. Make sure you have all the materials you need in one place. Accidents can
occur when you're hurriedly looking for something or leave the room to get
something you've forgotten.
It is essential to take proper care of the hand tools, materials, and equipment. Below are some tips
to properly use and take care of them.
Image source: https://bit.ly/2WertT9
SAFETY PROCEDURES IN MAINTAINING HAND TOOLS

13. 2. Arrange all your tools near you. Spreading things out in a semi-circle usually
works well.
Image source: https://bit.ly/3fzdxL8 Image source: https://bit.ly/2LakWlZ
SAFETY PROCEDURES IN MAINTAINING HAND TOOLS

14. 3. Don't eat or drink while using your drawing materials.
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SAFETY PROCEDURES IN MAINTAINING HAND TOOLS

15. 4. Avoid dropping your tools and equipment.
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SAFETY PROCEDURES IN MAINTAINING HAND TOOLS

16. 5. Never use measuring tools in cutting paper.
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SAFETY PROCEDURES IN MAINTAINING HAND TOOLS

17. 6. Wipe off the surface and edges of your measuring tools.
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SAFETY PROCEDURES IN MAINTAINING HAND TOOLS

18. 7. Sharpen and store your pencils properly after use.
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SAFETY PROCEDURES IN MAINTAINING HAND TOOLS

19. 8. Have a separate container for your tools.
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SAFETY PROCEDURES IN MAINTAINING HAND TOOLS

20. 9. Keep your drawing sheets in a plastic tube to protect them from a dust and
dirt.
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SAFETY PROCEDURES IN MAINTAINING HAND TOOLS

21. HOW TO CLEAN YOUR ILLUSTRATION TOOLS?
SAFETY PROCEDURES IN MAINTAINING HAND TOOLS
1. Lay out all the tools that you use and separate them into piles of like items.
Place all pencils together, markers, erasers, rulers, stencils, paper and
miscellaneous.
2. Using the cleaner, spray the cloth and wipe down supplies that have residue
on them. Pencils, markers, stencils and rulers often retain oils on them from
fingers.
3. Take the erasers and rub out any black marks. Do this by rubbing the eraser
against a clean piece of paper until the black smudge has disappeared. For
kneaded erasers, these can simply be stretched and remodeled into a ball,
similar to bread dough, to get the black smudge marks out.

22. HOW TO CLEAN YOUR ILLUSTRATION TOOLS?
SAFETY PROCEDURES IN MAINTAINING HAND TOOLS
4. Run your hands through your brush to remove any loose debris. Then, wipe
it down with the cleaning cloth to remove any residue from the handle.
5. Roll up your drafting papers into a tight roll. Secure them with a rubber band
at each end. Place the roll into a drafting tube for storage.
6. Place the pens and markers into the long slots of the organizer tray. Place
the erasers in the smaller cube slots. Fill in with any other drafting materials,
such as lead refills, push pins, paper clips, small rulers and mounting stickers.

23. HOW TO CLEAN YOUR ILLUSTRATION TOOLS?
SAFETY PROCEDURES IN MAINTAINING HAND TOOLS
7. Take your compass and wipe it off with the cleaning cloth.
8. Place your stencil holder into a large plastic or mesh pouch. Put a dry
cleaning cloth in the pouch, placed over the stencils, to help keep them
clean.
9. All the major tools should be in portable carrying pouch with your paper in
the separate portable carrying drafting tube.

24. PROPER STORAGE OF TOOLS
Image Source: https://bit.ly/2LadzLd
Image Source: https://bit.ly/2SKBpBF
Image Source: https://bit.ly/2Aal6HP

25. PROPER STORAGE OF TOOLS
Benefits:
 Tools and equipment are kept in good condition
and are easy to find
 Costs are reduced.
 Productivity is increased because time is not
wasted looking for tools and equipment.

26. Sources:
https://www.familyeducation.com/fun/crafts-kids/rules-safe-crafting
https://steemit.com/art/@steemph.cebu/drafting-materials-and-their-proper-maintenance-or-
steemph-cebu-s-5th-art-guide
https://www.slideshare.net/lynettealcaide/procedures-in-receiving-and-storing-tools-and-
materials
https://homesteady.com/12170358/how-to-take-care-of-drafting-tools