1. CARLEEN TANGGAP VILLAPANDO
Address: ABU HAIL, DUBAI UAE
Contact No. : +971502241270
Email Address: carleencharme_08@yahoo.com
QUALIFICATIONS SUMMARY
I SINCERELY BELIEVE THAT MY KNOWLEDGE AND EXPERIENCE WILL BE AN ADVANTAGE FOR THE
COMPANY’S GROWTH AND CONTINUED SUCCESS. I HAVE WORKED IN SEVERAL ORGANIZATIONS, AND I
HAVE SEEN THE VALUE OF WORKING TOGETHER AS A TEAM TO ACHIEVE A GREATER GOAL TOWARDS AIMED
SUCCESS.
AS A PROFESSIONAL EXPERIENCED INDIVIDUAL WORKING IN A FAST-PACED ENVIRONMENT, WITH HIGH-
DEGREE OF BUSINESS MATURITY, I GENUINELY CONSIDER THAT IN A DEMANDING STRONG ORGANIZATION,
I AM ABLE TO CONVEY A POSITIVE FUNCTIONAL RESULT CONCERNING BUSINESS DEVELOPMENT.
WORK HISTORY:
ADMIN EXECUTIVE/ SECRETARY / RECEPTIONIST
POLYMED DISTRIBUTION FZE
04-8865848
OCTOBER 2009 – PRESENT
• Administrative support to Directors/General Manager/Finance/ Sales/Logistics
Department from our offices in Middle East, Africa & Europe.
• Answers inquiries via phone; Retorts incoming and outgoing mail queries.
• Prepares business correspondence, Inter-Office Memorandum, Agenda of Meeting,
Power point Presentation and other related tasks as assigned by the Directors.
• Keeps the Office Files, GM’s Documents, Outgoing and Incoming Letters, Filed in hard
copies and soft copies and ensure records are retrievable.
• Organizes all office requirements, such as supplies/stationery request, staff travel
requisition; payment/cash voucher reimbursement etc.
• Handles the Visa application of Employees comprising the Preparations of
requirements, Coordination to different Embassies for Visa Processing /
Documentations.
• Arrange Hotel bookings and ticket reservation for all employees for Business Travel
and Annual Vacation leave.
• Obtain necessary approvals and signatures to/from Department Heads as and when
required.
• Plans, organizes, and prioritizes work assignments in an effective and efficient
manner.
• Involve in CV selection, frontline interview of applicants and prepares shortlisted
documents needed for GM and Directors’ applicant appointment/meeting.
• Performs secretarial duties for the Directors by maintaining her calendar schedule,
appointments, travel arrangements, visa and bookings & even handles personal credit
card payment/purchase.
• Assists the Team in all administrative tasks assigned from time to time, General
activities like scanning, internet browsing required for business, typing, printing
word/excel documents and correspondence as per request, manage to maintain and
assessing the incoming fax and outgoing fax to relevant people.
• Manages the daily attendance, computation of leave of each employee and submit
reports to the Financial Controller and Director.
• Prepares Proforma Invoice assigned by the Sales Team, from Middle East, Europe,
Morocco & Turkey and furnish copies to Logistics Department for documentations and
stock order requisition.
• Implement errands outside the office as required.

2. SECRETARY TO THE VICE PRESIDENT / DEPARTMENT SECRETARY
EUROSTAR COMMUNICATIONS LLC
EUROSTAR GROUP OF COMPANIES
04-2257333
www.eurostargroup.com
MARCH 2009 – AUGUST 2009
• Performs secretarial duties for the VP by maintaining his calendar schedule,
appointments, travel arrangement and bookings.
• Assists the Team and Department Head in all administrative tasks assigned from time
to time, General activities like corporate Presentation, scanning, internet browsing
required for business, typing, printing word/excel documents and correspondence as
per request, manage to maintain and assessing the incoming fax and outgoing fax to
relevant people.
• Answers inquiries through phone, transfer to concerned person and take down notes
for reference, answer incoming and outgoing mail queries at the same time.
• Prepares business correspondence, Inter-Office Memorandum, Agenda of Meeting and
other related tasks as assigned by VP.
• Maintains accurate and organize filing of Tender documents, Project Related
Documents, Outgoing and Incoming Letters, Number of Proposals in hard copies and
soft copies and ensure records are available and retrievable.
• Organizes Department office requirements, including the supplies/stationery request,
staff travel requisition, payment/cash voucher reimbursement etc.
• Handles guests, clients and applicants; manage the discussion independently by
solving their queries and afterwards directed to VP with their corresponding
appointment.
• Coordinates / Arrange meetings for the VP, ensure his availability, convenience and
business commitments are scheduled ahead of time and in an accurate manner.
• Obtain necessary approvals and signatures to/from Department Heads as and when
required.
• Plans, organizes, and prioritizes work assignments in an effective and efficient
manner.
• Involves in frontline interview of applicants, assists in CV selection and prepares
shortlisted documents needed for VP’s applicant appointment/meeting.
• Participates for the new Project which includes Data Encoding for FTTH (Fiber-To-The-
Home) Project of Etisalat, preparation of the summary sheets, site diaries and weekly
report for Project Submission.
• Coordinates to all the department/company branches and associated companies to
assist and obtain all the documents needed for department’s requirements; furnish
required information for meetings/appointments by coordinating closely with sources
within and outside the Department.
SECRETARY TO THE SENIOR VICE PRESIDENT/ DEPARTMENT SECRETARY
DAMAC PROPERTIES CO. L.L.C.
DAMAC HOLDINGS
04-3731173
www.damacgroup.com
JUNE 2008 – FEBRUARY 2009
• Works independently without supervision and responsible for the day-to-day
operations of the department.
• Provides routinely assistance for the whole department regarding report updates and
any tasks given from time to time.
• Maintains SVP files, drawings, records and plans in proper order and organization
• Expedites business correspondence, letter of approval and MEMOs.
• Answers incoming and outgoing mail inquiries and phone queries.
• Prepares and distributes report for the department and SVP as requested.
• Provides administrative support for the team members and submit necessary action
accordingly.
• Schedules personal meetings and interview of SVP and make sure the proper timings
and location are set appropriately.
• Coordinates with department members for schedule and meeting reports with SVP.

3. • Responsible for sorting and assessing all the incoming faxes, mails and emails and
does the action required.
• Handles general activities like clerical, scanning, response to telephone, facsimile and
email inquiries.
• Responsible in SVP’s personal travel arrangement, hotel bookings, and business trips;
prepares important documents associated with.
HR Assistant cum Document Controller
AL WASL TRAVELS L.L.C.
Abu Nader Group of Companies
04 22 888 77
alwasltc@emirates.net.ae
JANUARY 2008 – MAY 2008
• Handles personnel files such as 201 files, benefits and other concerns.
• Controlling, counter-checking, reviewing, retrieving, filing and scanning of important
documents to be presented in future references.
• Responsible in processing visa application and arranging flight bookings.
• Checks, monitors and answers incoming and outgoing e-mails.
• Assists in personnel selection and recruitment which includes frontline phone interview
and giving pre-employment examination.
• Expedites business correspondence relative to HR tasks.
• Performs indefinite/unspecified tasks which may arise from time to time as assigned
by GMD.
• Prepares reports for references and as per instruction of GMD.
I.T. PERSONNEL / DATA ENCODER
AL WASL TRAVELS LLC, Dubai
alwasltc@emirates.net.ae
MARCH 2006 – JANUARY 2008
 Handles line-up of passport applied to the immigration.
 Encodes issued visa applications (online and original copy)
 Expedites documents required for the clearance of pending applications and integrates
reports with the Accounting on Total Visa Applications for the day, classifies whether
the application is Urgent/Normal/Posted/Un Posted
 Answers all the inquiries regarding the status of visa, and client’s concern.
 Checks Agent application, as requested by the accounting department
 In-charge of the issuance of correction letter and no objection letter (NOC)
 Checks for previous visas and passport as requested.
 Prepares Daily Visa Report forwarded to the accounting department and reception
area.
 Positively interacts to the superior, co-employees, agents and clients to ensure proper
coordination and harmonious relationship in and outside the office.
RECEPTIONIST CUM DATA ENCODER
AL WASL TRAVELS LLC, Dubai
alwasltc@emirates.net.ae
JULY 2005 – MARCH 2006
 Answers all the inquiries regarding the status of visas and handles all the incoming
transactions and outgoing calls.
 Assists the concerns, needs and complaints of the customers.
 Organizes concerns for the office and facilitates the needs of the visitors and
colleagues of the superior.
 Scans all the documents (passport and visas) forwarded by the visa section.
 Retrieves all the scanned visas and passport and needed documents requested by the
agents and clients.
 Gives a warm welcome to the customers and maintains a good sense of
communication.
SALES ADMINISTRATION STAFF
TOYOTA MOTORS PHILIPPINES CORPORATION
OCTOBER 2004-APRIL 2005
 Answers all the inquiries regarding the sales of the company.
 Coordinates closely to the supervisor to provide the needs and major concerns.

4.  Handles the typing of receipt voucher, invoice and sales receipt as per order.
 Encodes the outgoing and incoming documents, pull out cars, and rejected data
 Assist the needs of the customers to ensure satisfaction.
 Interacts to the suppliers and clients for over 25 designated areas by calling them
closely to confirm the total order for the day.
 Does the sales, promotions and advertising concerns of the company through phone
transactions.
ON THE JOB TRAINING
MALARAYAT RURAL BANK, PHILIPPINES 2002
SPECIAL SKILLS:
- COMPUTER LITERATE - BASIC ADOBE PHOTOSHOP
- ENGLISH PROFICIENT - 50 WPM TYPING SPEED
- DATA ENCODING - KNOWLEDGE IN SHORTHAND WRITING
EDUCATIONAL BACKGROUND:
BACHELOR IN BUSINESS TEACHERS EDUCATION
POLYTECHNIC UNIVERSITY OF THE PHILIPPINES,
STO. TOMAS BATANGAS
-2004
AWARD: PERSONAL DETAILS
EMPLOYEE OF THE MONTH HEIGHT: 5’5”
DECEMBER, 2005 CITIZENSHIP: FILIPINO
AL WASL TRAVELS LLC PASSPORT NUMBER: XX 4823000
DUBAI VISA: RESIDENCE
MARITAL STATUS: MARRIED
AGE: 30
REFERENCE:
Mr. BASHAR BAROUDI Mr. WAEL ABU ADAS
DAMAC Properties Co. LLC DAMAC Properties Co. LLC
SVP-Development VP-Development
050-1898609 050-4568658
Mr. SUBHASH JOSHI Ms. JOCELYNE KATTAR
EUROSTAR GROUP POLYMED DISTRIBUTION FZE
VP – Tendering / Cables / Solar Division DIRECTOR
050-5507257 050-5449295 (current employer)