This document provides an overview of using SPSS for statistical analysis. It discusses the SPSS interface, including the data view and variable view. It also covers how to enter data into SPSS, either by directly inputting it or importing an external file such as an Excel spreadsheet. The key aspects of entering data are setting up the variables through the variable view according to a code book, and then inputting the values into the rows of the data view. Saving files in SPSS format (.sav) and exporting to Excel are also reviewed.

1. SPSS BASIC
KIRAN SRIVASTAVA
(MAY 2015)
RESEARCH ASSISTANT
CHRIST UNIVERSITY
BENGALURU

2. Introduction: SPSS
• The abbreviation of SPSS stands for
Statistical Product and Service Solutions
• It is a statistical package which executes
quantitative data analysis with simple
directions

3. Objectives of this presentation
• About SPSS interface: data view and
variable view
• How to enter data in SPSS
• How to Enter external data into SPSS

4. SPSS interface- what you will learn
(Source: Hui Bian 2011) 4
• Data view
– The place to enter data
– Rows: records
– Columns: variables
• Variable view
– The place to enter variables
– Characteristics of all variables
– List of all variables

5. Requirements for data entry
(Source: Hui Bian 2011) 5
• Code book/scoring guide
• ID number for each case (NOT the real
identification numbers of your subjects)
• Excel or .sav file for data entry

6. Example of a code book
(Source: Hui Bian 2011)
6
A code book is about how you code your variables. What are in code
book?
1.Variable names
2.Values for each response option
3.How to recode variables
• Q 1. What is your Gender?
• Response options: 1= Female ; 2= Male
• Q 2. How old are you?
• Response options : 1=12 years old or younger; 2= 13 years old;
3=14years old; 4=15 years old; 5=16 years old
• Q3. Respondent has to indicate his / her degree of agreement to the
following statement:
• I enjoy my English language class
• Response options : 1=Agree; 2= Strongly Agree; 3= Disagree ;
4=Strongly Disagree; 5=Undecided

7. Entering data in SPSS 19.0
(Source: Hui Bian 2011) 7
Columns:
variables
Rows: cases
Under Data
View

8. Entering variables
8
2. Type
variable
name
3. Type:
numeric or
string
4.
Description
of variable
1. Click this
Window
1. Click the Variable View
2. Type variable name under
Name column Gender, Age,
Language).
NOTE: Variable name can be 64
bytes long, and the first
character must be a letter or
one of the characters @, #,
or $.
3. Type: Numeric, string, etc.
4. Label: Description of
variables.
5.
Description
of values
5. Values: Description of
values of variables

9. Entering Variables
Based on
your code
book!

10. Entering Variables

11. Entering Variables

12. Entered cases- As seen in the data view
Under Data
View
1. Three variables in the data set.
2. They are: Gender, Age and Language.
3. Gender is a variable to identify individual
case Female =1 and Male=2 Code is an ID
(NOT people’s real IDs).
4. Age is about participants’ ages: 1 = 12 years
or younger, 2 = 13 years, 3 = 14 years…
5. Language is a variable of respondent from
English Language as 1= Agree , 2= Strongly
Agree, 3= Disagree….

13. Saving Files as Sav. And Excel

14. Importing data from Excel
(Source: Hui Bian 2011) 14
• Choose Excel/Sav. as file type
• Select the file to import
• Then click Open
Select File Open Data

15. Importing New Data

16. Opening Excel files in SPSS

17. Data

18. References
• Kentaka Aruga (Feb, 2008), Short Courses,
Introduction to SPSS
• Hui Bian(Spring 2011), Office for Faculty
Excellence, SPSS for Beginners