The all the content in this profile is completed by the teachers, students as well as other health care peoples. thank you, all the respected peoples, for giving the information to complete this presentation. this information is free to use by anyone.

1. CONTROL OF DATED OR PERISHABLE
INVENTORY
Ravish Yadav
INVENTORY CONTROL IN HOSPITAL

2. WHAT IS INVENTORY ?
Inventory is defined as itemized list of goods
with their estimated prices.
It is the annual account of stock taken in any
business.

3. •Control is defined as the act of exercise,
directing, guiding or retaining power
•Biological products and drugs for
which the drug rules prescribe an
expiry date and require a special
control are called as dated or
perishable inventory

4. • In order to ensure the potency of drugs at
the time of supply to the patients and to
make sure that the store does not carry out
inventory of such useless products, it is
necessary to control them.
Therefore this can be achieved by using a
form as given below.

6. • Each product bearing a date of expiry is entered on this sheet which
provide the name of product, the date of purchase, date of
manufacture, control number and date of expiry.
• The pharmacist can tell which product is expiring and should replaced
or returned for credit

7. TWO METHODS OF INVENTORY
 PHYSICAL INVENTORY
 PERPENTUAL INVENTORY/INTERNAL OR CONTINUES INVENTORY

8. PHYSICAL INVENTORY
Taking a total physical inventory is normally required by the team
of auditors, appointed by the hospital to check the inventory
control
Usually taking an actual stock of physical inventory is not possible
without a great deal of planning and attention about details.
About 2 to 3 months before taking an inventory the pharmacist
should review the stock and remove all the articles which are not
moved since last inventory.
This items should be removed and returned for getting a credit
whenever possible, if it is not possible to take such an action they
should be written off from inventory via adjustment in the account
books in account department office.

9.  The inventory should be recorded on the inventory sheets.
 As each sheet is completed it is passed on to the auditor supervising
the inventory

10. Inventory sheet

11. PERPETUAL INVENTORY
It is an ideal method which keeps the record maintained up to date.
In small hospital pharmacy, the pharmacist at the end of each day
summarizes all drugs charge slips and make entry in the perpetual
inventory file.
This process of tabulation may be achieved by either peg board
method or by the use of punched cards.

12. PEG BOARD METHOD
• This method requires a peg board and a requisition form ( i:e formal
demand form )
• This forms are then aligned on the boards, so that the first sheet is
entirely visible.
• The forms are summarize across into master requisition form which is
used for posting the inventory.

13. PUNCHED CARDS
• This system may utilized a punched card in which the data are
punched in the various fields in the body of the card.
• By using this type of system it is possible to have a purchase order.
• This cards are then fed into the calculators and tabulators which issue
a comprehensive stoke status report.
• This report may be produced daily, weekly, and on monthly basis.

14. INVENTORY ROOM IN A HOSPITAL

15. REFERENCE
A Text – book of hospital pharmacy, s.h merchant and dr.j.s.
Quadry,b.s. shah Prakashan , Ahmedabad