The introduction to SPSS version 22 lecture, given to undergraduate students in School of Health Sciences, Health Campus, Universiti Sains Malaysia for their Biostatistics course.

1. SPSS
basic data entry
Wan Amir Nizam Wan Ahmad MBBCh BAO PhD
Senior Medical Lecturer in Pharmacology
Biomedicine Program (wanamir@usm.my)
GTU302/3
2014-2015

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Learning objectives
General Outcomes:
 Familiar with SPSS software & data entry
Specific Outcomes:
 Able to enter the data in the correct way into SPSS data editor
 Able to do the basics data editing
 Able to change data representation into table and graph
wanamir@usm.my

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Let’s begin
Make sure your PC is switch on!
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SPSS interface
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OR
 Click start (Window symbol)
 All program
 IBM SPSS Statistics
 IBM SPSS Statistics 21

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SPSS interface
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SPSS interface
Data editor window
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Go
to
case
Go
to
variable
Insert
Cases
Select
Cases
Insert
Variables
Value
Labels
Data editor window
SPSS interface
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SPSS interface
Data editor window
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SPSS interface Data editor window – Variable view
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SPSS interface Data editor window – Data view
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SPSS interface Output viewer window
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SPSS interface
Display all statistical result
 Tables
 Charts
 Allow to edit
 Save
Access to:
 Pivot table editor
 Text output editor
 Chart editor
 Move between SPSS and
other application
Output viewer window
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SPSS interface
Output viewer window
Pivot table editor
Chart editor
Edit
 Colour
 Font
 Axes
 Rotation
 Chart typewanamir@usm.my

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Data entry
step-by-step instructions
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Dataset
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Variables
Data

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Open SPSS
Blinking
cursor Data editor window
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Go to variable view to
key-in variables

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Enter variables
1 2 3
OR
NOTED:
In variable view!
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Enter variables
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Enter variables
Continue entering
variables!
Type ‘0’ in value
Type ‘malay’
in label
Continue to fill up
value labels
1
2
3
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Enter variables
Continue entering
variables!
Type ‘0’ in value
Type ‘No’ in
label
Continue to fill up
value labels
1
2
3
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Enter variables
Go to data view
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Make sure all variables type row are: Numeric;
Except GENDER variables: String (not number)

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Enter data
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Enter data
Choose the 3 races
(you already decide
in variable view input!)
1
2
Start entering
data!
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Choose the 2 input
(you already decide
in variable view input!)
Enter data
Continue entering
data into the column!
1
2
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Enter
data
Value
Labels
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You can view the ‘coding’
that you have decided!!

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Enter data
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Save data
Type the file name
as you want to
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Saved data
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Tables and Graphs
step-by-step instructions
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Tables
How to present
the data into table?
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Tables
Repeat same process:
Select ‘HEIGHT’ & ‘WEIGHT’
1
2
3
4
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The cell statistics preselected:
Mean
Number of Cases
Standard deviation
Tables
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Tables
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Tables
& Graph
What about graph?
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Tables
& Graph
1
2
3
4
5
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e.g.: races

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Tables
& Graph
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Tables
& Graph
0 = ‘Malay’ 1 = ‘Chinese’ 2 = ‘Indian’
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Remember our ‘coding’!!

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Tables
& Graph
Double click!
How to edit graph?
Chart editor window
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Data editing
Sort and split
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Quick case selection e.g. case number 8
Type ‘8’
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Quick case selection
For quick variable selection, choose:
Edit – Go to variables – choose which variables
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e.g. case number 8

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Sorting cases e.g. age to be in ascending order
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Sorting cases e.g. age to be in ascending order
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Sorting cases e.g. age to be in ascending order
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Split file e.g. Gender into male and female
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Split file e.g. Gender into male and female
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Split file e.g. Gender into male and female
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Copying graph and
tables into Word
/Power point
step-by-step instructions
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Copying table

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Select table to copy
e.g: Case processing summary
1
Right-click on the table
2

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Choose “Copy”
-if to copy to Word file
and keep original table
format (editable)
Choose “Copy Special”
-if to copy as image (non-
editable)
-also to copy to power point

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In Word - editable
Right-click on WORD

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Edit the table
 Right click; e.g. cases row
In Word - editable
 Choose your preferences

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In power point – non editable

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Copying graph
Right-click on the graph

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Word
Power point

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Editing saved data
step-by-step instructions
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Edit data
e.g. new variables: BMI
How to enter
a new variables?
BMI variable between
weight & IHD
Click on IHD
column
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Edit data
1
2
3
e.g. new variables: BMI
You have to enter the new
variable’s data
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Edit data
Enter the variable
data into the row!
Return to ‘Data View’
e.g. new variables: BMI
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Edit data
Enter the new data
in the new variable column
e.g. new variables: BMI
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Edit data
Missing case?
How to enter
a missing data?
e.g. data between 7 & 8
Click on 7th
row
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Edit data
Missing case?
Enter the missing data
in the new data row
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Things to note about decimal point in
your writing!
1 decimal point – ONLY for % (e.g. 51.3 %)
3 decimal points – ONLY for p value (e.g. p<0.001)
2 decimal points – for other values
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Before you leave!!!
1. Delete the SPSS file you saved
2. Switch off your PC
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Questions:
Email me: wanamir@usm.my
Set a discussion: ext 7652
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