This document proposes an online project management platform to ease project management and reporting for IFAD-funded projects. The platform would provide web tools for project managers and teams, as well as storage for project documents, databases, and knowledge. It would be accessible to IFAD staff and link to IFAD rules and guidelines. The platform would build on existing field experiences and integrate project management with country programming, regional coordination, and IFAD globally. It would facilitate financial management, monitoring and evaluation, knowledge management, and communication through an electronic library and links between these functions.

1. ONLINE PROJECT MANAGEMENT
A unified web platform for project managers in the field
Benoit THIERRY
Updated Jan 2015
• To ease IFAD funded project management and reporting
• Webtools for project managers/teams and accessible by IFAD
CPMs and various divisions involved,
• Repository for project documents, databases, and knowledge
(public and non public), long term institutional memory,
• Link to IFAD/Governments rules, guidelines, database
(fiduciary, implementation support, planning and monitoring, …)
A proposal based on
existing field experiences:
IFADASIA/IFADAFRICA/CAPFIDA/SIMES/…

2. IFAD PROJECT CYCLE
(to be used,
Together with
Logframe)

3. PROJECT
CYCLE
Includes
Planning/M/E,
KM and
Communication
Conception
Implementation
Evaluation
Upscaling

4. There is a Value
Chain linking
M/E, KM
and Com
Monitor
activities
Evaluate
results-impacts
Harvest – Analyse - Synthesize
Share – Disseminate
Upscaling
Policy Dialogue / New design
Sharing-Learning
Generating
new
Knowledge

5. Finance
(WAs, procmt plan, awpb)
Monitoring and Evaluation
(logframe, RIMS, M&E reports
Electronic library
(reports, pictures, videos)
Knowledge Mgmt
(case studies,
analytical notes)
Communi-
cation
Policy dialogue / design
www.ifadasia.org
Country portal
Each
project
site
Project management
Country Programme mgt
All projects fits as well.

6. M&E
Finance
KM
COM
Country Programme
Flexcube
RIMS/SKD
IRC / PTA / Policy
EC /Rural Poverty Portal
IFAD headquarter
Interaction between
Country Prg., IFAD Rome & Government
Finance
Agriculture
Ministries/ Departments
Govt Action Plan
Government

7. Project Knowledge Pyramid
•Press Articles
•Radio events
•VideosCommunication
•Case Studies
•Annual reports
•Electronic Library
Knowledge Management
•Logframe /RIMS
•Evaluations/Qualitative data
•Database – Geographic Info
Monitoring & Evaluation
Project basic docs •Appraisal
•AWPB/ Annual Reports
•Financial reports
•Withdraw applications
Financial (protected area)

8. Context – following slides
• 1. Country
programme
management an
integration with IFAD
and country.
• 2. Integration of
project into country
programme, into
region, into ifad
global.
• 3. links between
pyramid and basic
documents
• 4. links between
pyramid and IFAD
tools/ databases.

9. Online project management
synthesis
Electronic
Library
Knowledge
Management &
Communication (case
studies, images, maps)
Monitoring & Evaluation (logframe,
RIMS, planning, reporting)
Fiduciary Management (agreement, manuals,
procurement, contracts, WAs)

10. Online Project mgmt :
navigation options
Planning
Reporting
Monitoring
Reports
Images
Posters
references
M&E
Fiduciary
KM
COM
E.library

11. Basic/Design
Procurement
Plans
Results &
Impact
analysis
Lograme/
RIMS/
SIMES
Database/
Geograph
ic info
Meetin
g
Minute
s
TOR
people
/
missio
ns
Logfram
e /RIMS/
SIMES
Socio-
Econom
ic
Studies
Fiduciary
Management
Planning / M&E +
Reporting +
Implementation
Support
Knowledge
Management
+ Communication
Impl/Operation Closure
.
Actual Project
and Programme
Implementation
Online project
Management
Time Line
MgmtandKnowledgeLine
IFAD Asia - Draft proposal
B.Thierry - IFAD -update
06/2014
Annual
Workplan
Electron
ic
Library
Stories
from the
field
Annual
Report
TV/
videoPoster
Press
Article
Radio
COSOP
Project
Design
Report
Inceptio
n Memo
Baseline
Survey
Project
Status
Reports
/CPIS
Reviews
(Annual,
MTR,…) &
Evaluations/
Completion
report
Financing
Agreemen
t
Letter to
Borrowe
r
Implement
ation
Manual
AWPB
Financial
Statements
Reports
– IS/
Sup/
Follow-
up/BTOs
Completio
n report
Audits
reports
Reconciliatio
n
Final
Audit
Registry
of
Contract
s
Case
Studies
Booklet
s
/Leaflet

12. M&E
Finance
KM
CO
M
Technical
Networks
What we are
looking for in
IFADASIA and
IFAD connect
M&E
Finance
KM
CO
M
Country
Programme
M&E
Finance
KM
CO
M
Country
Programme
IFADASIA KM
(newsletter, www.ifad.asia.org)
IFAD KM
(www.ifad.org , portal)
GLOBAL
COM

13. - IFAD ASIA
- Madagascar : www.capfida.mg
- Nepal :SIMES system
- Farmers Org MTCP2 : blog and IfadAsia.