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Human resource information system
HRIS stands for Human Resource Information System. It is a system used to collect, store, manipulate, analyze, interpret, and disseminate information regarding an organization's human resources. HRIS provides effective planning and policy formulation, monitors performance, and provides inputs for strategic decision making. It automates routine HR processes, reduces costs, and allows for faster responses to employee needs and services.
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Human resource information system
- 2. โHRP is theprocess of forecasting a firmโs future demand for, and supply of, the right type of people in the right number.โ By K Aswathappa
- 4. The composite ofdatabases , computer applications, and hardware and software that are used to collect/record, store manage, deliver, present and manipulate data for human resource. By- Broderick and Boudreau
- 5. HRIS is thesystem to acquire , store , manipulate , analyze , interpret and disseminate relevant information on human resource. BY-DIPAK KUMAR BHATTCHARYYA
- 6. ๏ก EFFECTIVE PLANNINGAND POLICY FORMULATION ๏ก MONITORING AND EVALUATION ๏ก PROVIDING INPUTSTO STRATEGIC DECISION
- 7. Other routine objectivesof HRIS are to automate employee related information ,cost minimization, faster response to employee related services, faster related decision(like, promotion, transfer, payroll administration, compensation planning ,manpower planning ,etc.)
- 8. ๏ก ELECTRONIC DATAPROCESSING ( EDP ) ๏ก MANAGEMENT INFORMATION SYSTEM ( MIS) ๏ก DECISION SUPPORT SYSTEM ( DSS )
- 9. At the primarylevel , an organization may be interested in automating processing of routine information. it is an exercise of automating routine paperwork at the operational level.
- 10. In this phasefocus is shifted from EDP level to MIS level with more enquiry and report generation flexibility.This is intended for middle level manager to control the operation, matching budget or projection.
- 11. DECISION SUPPORT SYSTEM(DSS) facilitates decisions at the higher level in the organization.At this stage HRIS is more interactive and capable of developing decision models on many strategic issues.
- 12. It is importantto mention that all these types of HRIS are equally important for an organization. Without EDP, i.e. , the basic data storage of employees information and payrolls, MIS can not be developed. Because at MIS stage , middle level managers , duly retrieving information, try to enforce control at the operational level. Similarly, without EDP and MIS, DSS can not develop decision models, examining decision alternatives, as at the corporate level, inputs from EDP and MIS reinforce DSS with enhanced interactivity.
- 13. ๏ก Proact ๏ก Csshorizon TM ๏ก Elaborur.com ๏ก Oracle ๏ก Peoplesoft ๏ก SAP@ ๏ก VIP manager
- 14. ๏ก Applicant/vacancy details ๏กShort listing ๏ก Job/person specification ๏ก Skills matching ๏ก Standard reports ๏ก Cost analysis ๏ก Internal job posting ๏ก Interview scheduling ๏ก Internet job posting
- 15. ๏ก Course specification ๏กCourse scheduling ๏ก Evaluation ๏ก Cost analysis ๏ก In-house faculty database ๏ก External faculty database
- 16. ๏ก Automatic exceptionreporting ๏ก Accurate attendance roll ๏ก Integration with payroll ๏ก Reports on unplanned absence and late arrivals ๏ก Working hours regulation ๏ก Overtime hours calculation
- 17. HRIS is nowan important input to the corporate decision making process. It not only helps in HRP function, but also provides decision support for formulating operational, business and corporate strategies.
Editor's Notes
- #3ย In simple words , HRP is understood as the process of forecasting an organizationโs future demand for , and supply of , the right type of people in the right no. It is only after this that the HRM department can initiate the recruitment and selection process. so we can say that HRP is a sub-system in the total organizational planning. organizational planning includes managerial activities that set the companyโs objectives for the future and determines
- #4ย Over the years HRIS have been acknowledged as imp. Inputs to corporate decisions making process . financial ,operational, strategic business objectives are now not being considered in isolation of human resource objectives. Hence , human resource system are now enterprise-wide decision support system.
- #6ย Traditionally, HRIS is considered as automated record keeping of employees and computerization of their payroll. But today with the help of HRIS HR manager can play a better role beyond their administrative role. HRIS broadly includes people , policies, procedures and data. it need not limit its focus on automation of manual HR job like record keeping or payroll preparation. It Is a service in the form of information. The nature of information depends on usersโ requirements. The users may not only be the HR head, it may even be an MD of an org.
- #7ย 1-HRIS provides support for future planning and for policy formulation, both micro and macro levels. At enterprise or micro level, HRIS forms the basis for HRM and more particularly HRP.2-HRIS facilitates monitoring of human resources demand and supply imbalances and evaluation of the policy on development and utilization of human resource.3-HRIS provides required inputs to enterprise-wide strategic decisions , like redundancy , rightsizing, competency profiling ,change of technology, etc.
- #8ย It can minimize the cost burden from an organization by substituting manpower.
- #10ย Nature and type of HRIS depend on the level and ease of use .so we can say that its main focus is on data , storage, processing and information at the operational level of the organization. thus it is restricted to payroll and basic details on employee. At this stage of HRIS , it does not facilitate enterprise wide decision support system. It only supplements painful manual preparation of payrolls and basic employee related information..
- #11ย Overshooting of expenses on overtime, its extent and magnitude, can be analyzed to enforce control on the same. Similarly, compilation of different statutory reports, for filing before statutory authorities can be done with MIS. MIS facilitates information retrieval, analysis, inquiry and report generation to support middle level manager to enforce operational control and at the same time to address to statutory requirement(like filing of report on accident, man days loss, retrenchment, employee turnover, strikes lock outs , layoffs etc.)
- #12ย for HRP, competency mapping of existing manpower, their future utilization under changed technology, downsizing on rightsizing, training and development initiative, etc., are the crucial issues for internal manning in tune with corporate goals and objectives. even for internal benchmarking, restructuring, designing suitable compensation packages, retention and motivation of good performers , etc., DSS is important.
- #14ย There are many other vendors with standard HRIS packages and each of them disseminate the nature of information that could be made available by their packages in different HR areas.
- #15ย Recruitment management is one of the core HRIS modules, which is in the product profile of all HRIS vendors. To hire and deploy the best people at the minimum cost and within a time bound schedule, HRIS modules on recruitment mgmt, generally cover following areasโฆ.
- #16ย Planning , implementing and costing of training are again essential parts of HRIS for any org. control and monitoring of training events, maintenance of training records of employees are also the critical inputs for this HR function. These are the important HRIS modules on training and developmentโฆโฆ
- #17ย This module provides HRIS data on unplanned absence, list of late arrivals, report on attendance incentives, leave record, break profile, overtime profile, shift pattern, etc.