This document provides instructions for using the Zoom video conferencing platform for educational projects. Zoom allows for free video meetings between 2 computers and offers paid accounts for meetings with more than 2 computers. It can be used on desktops, laptops, tablets and phones. The document outlines best practices for testing equipment beforehand, muting microphones when not speaking, scheduling meetings in advance, and providing an agenda for structured video conferences.

1. How to use zoom.us for video
conferences in Eumind projects
Zoom.us is a free cloud HD video meeting
service.
Zoom.us works on desktop computers,
laptops, tablets and smart phones
For PC and Mac, the app will auto-install
when you start or join a meeting
http://zoom.us

2. Please mute your microphone
when you are not speaking
Background noise is annoying for the current
speaker and sometimes there is echo
Ask participants in your meetings to mute their
microphone when they are not speaking
Move your mouse over zoom.us window and click
microphone icon to mute / unmute

3. Always test before at school
with 2 computers
For each VC you should do at school at technical test
with 2 computers:
1. the computer that you will use during the VC with
microphone (built in or external), sound boxes
2. a computer/laptop in another room or outside the
school
It is important that the 2 computers are not in the
same room, otherwise you will have echo
Check if microphone and sound of first computer is
OK.

4. Zoom.us with 2 computers connected
(free, unlimited duration)
Zoom.us is free for 2 computers connected
You don’t need to have an account for joining a
meeting (guest), but it is better to make a free account
http://zoom.us
You can sign up for free account on zoom website
One of the 2 (host) needs to have a free zoom.us
account and needs to invite the other school by
sending the meeting ID
The guest clicks on the link or opens the zoom.app
and clicks on Join meeting.

5. Direct start: the host starts by
clicking: Start with video
Zoom will open, showing your
webcam image
You will see your meeting ID on
top. Click on Invite and send
invitation by mail.
You wait until the invited person
comes online. If you would stop
the meeting and start a new
meeting, the meeting ID will be
different and you will have to
resend the invitation.

6. The host can schedule the meeting
one or more days before
Click on button: Schedule
Topic: e.g. names of schools
Start date, duration
To avoid errors fill in time zone
Amsterdam. Indian time is 4 and
half hours ahead e.g. 10 a.m. NL is
2.30 p.m. IN
Select: Enable join before host
Click schedule
Send a mail with meeting ID of
scheduled meeting to the other
school
The guest will login on scheduled
time by clicking on link in mail;
Or click: Join, and fill in meeting ID
Host logs in by clicking on
Meetings, next to Home button

7. Continuation scheduled meeting
The host clicks on Meetings and
will see all his scheduled meetings
When you move your mouse over
the screen, you see Start, Edit etc
Click Start and you will come in
your scheduled meeting
As you can see: each meeting has a
unique meeting ID
The host has to send the meeting
ID to the guest(s)

9. Zoom.us with more than 2
computers connected
If you connect with more computers (maximum 25), it
is free up to 40 minutes
The meeting will stop after 40 minutes, but you can
agree before that the host will start immediately a new
meeting with new ID for 40 more minutes.
When the meeting stops, the host will click on: Start
with video and invite the others by mail or send
meeting ID by text message.
If the host has a paid account the meeting duration is
unlimited (price 9,99 dollar per month)

10. Organisation in class room
Equipment needed
Computer or laptop with webcam
Computer/ laptop connected to projector so
that the class can follow the VC on screen
Students who present come forward to the
microphone
Microphone and speakers
Good internet connection is important for
successful video conference
Make sure to test before
ADVICE: mute your microphone when you are
not speaking

14. Agenda VC
Welcome by the moderator
Technical agreements: especially about muting
microphone when other school is speaking.
Presentations of the groups and report on how you are
working on the project.
If you have many groups, the moderator might limit
the time for each group to 2 minutes.
Break. Students prepare questions
Asking and answering questions. The moderator will
give turns.
Sing a song and goodbye