Horses: What documents should you have for when something goes wrong? #horsesafety
#horsesafety #horse #horsesa Nina Arnott, Horse Safety Australia presented at the Horse SA Equine Law Seminar 3 June 2017. Nina Arnott has provided many expert reports for use in litigation involving horse activities. Nina has found in her investigations that most horse businesses were not prepared with appropriate systems or recording processes to support their case. Links: http://www.horsesafetyaustralia.com.au/ Hosted by Horse SA https//www.horsesa.asn.au a non-profit organisation working with and for horse owners on common topics. Why not join, sponsor or donate today https://www.horsesa.asn.au/join-sponsor-or-donate or visit our website for more events, webinars or download free resources. Note: Horse SA has hosted this presentation only. It is up to individuals to seek their own advice. It is also the responsibility of individuals to familiarise themselves with laws relating to the provision of animal services which may fall under Acts or Regulations associated with veterinary services, animal welfare and related areas, which vary between Australian states, and in jurisdictions within different countries.
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Horses: What documents should you have for when something goes wrong? #horsesafety
- 1. What documents should you have ? When something goes wrong… Expert Reports
- 2. Policies and procedures: document them! • Emergency procedures (for foreseeable emergencies: fire, flood, rider falls). Should be known (and practised) by staff. • Work Health and Safety policies for your business • A complaints policy + paperwork available for use Maintenance Records and Hazard Reports • Tack; equipment, buildings, fences
- 4. Policies and procedures Inductions of: • Staff; Volunteers; Visitors (+ use signs to assist with control of your site?) • New clients (rules/what are they told?) • Professionals (farrier/vet/dentist etc.)
- 6. Policies and procedures: • Child protection policies and procedures (screening, employment policies) http://screening.dcsi.sa.gov.au/screening-process/types-of- screening/child-related-employment • Business vehicle use ( records: training and licences) • Helmet policies (clients’ helmets -are all acceptable?) Re. your helmets - if you supply them, then also have a helmet register • Clothing, Sunsmart and footwear policies (for all)
- 7. Paperwork to have and keep! STAFF • Information to be collected from staff (home address and mobile phone number/s, emergency contacts, allergies, medical conditions etc.) • First aid and Instructor qualifications, licences, + experience, and references (remember to prompt updates where required) • Helmet, hats, clothing , footwear, Sunsmart rules for staff
- 8. Records of clients? • Application to ride form • Waivers • Accident/incident reports • Assessments of their skills on arrival • Lesson plans: progress in lessons
- 9. Have a Risk Management Plan A template for this is available from Horse Safety Australia and assistance with its development if you need it.
- 10. Examples follow for: • Paperwork to be collected for new clients (application to ride, waiver) • Horse assessments (if you supply horses-what will these assessments cover?) • New rider assessments (for allocation of horses -if you supply them) • Accident reports
- 11. WAIVERS Set text (from consumer and business services in SA) Signed by adults (different each state and commonwealth) https://www.cbs.sa.gov.au/ ?s=recreation
- 12. Horse/Rider combinations The following rider and horse assessment templates are from the NSW Code FACTORS TO CONSIDER WHEN ASSESSING A NEW OR INEXPERIENCED RIDER OR HANDLER WHO WILL INTERACT WITH HORSES IN THE WORKPLACE Below are examples of factors to consider when assessing new or inexperienced riders or handlers. This list is not definitive, and alone is not sufficient to fulfil a PCBUs duty of care under the WHS legislation. It should be used as a guide only, and can be tailored to suit your individual workplace and the activities to be undertaken. The assessment should be undertaken by a competent person. A person should be re-assessed if an incident occurs or if there is a significant change in circumstances. This assessment tool can be retained as part of your record keeping.
- 18. Have plenty of room to write detail of exactly what happened and how the situation was managed….and by whom….
- 21. Documents which could be used by expert witnesses.
- 22. Contact Nina Arnott : Horse Safety Australia 0411 685 211 www.horsesafetyaustralia.com.au