Supply chain management

1. Supply Chain and Logistics
Module 7: Cross Cutting Standards
By Shuaib Mohamed
Date: Dec2020
Supply Chain and Logistics
YAZA CapacitySolutions

2. Module 7:Objectives
•In this Module,we would learn about.
• Archiving procedures and documentation
• Health and safety in office and including assets & warehouse
• Office &facility management.
• Peoples management – within the supply &Logistics work (
performance review etc)
• Close & recap
Supply Chain and Logistics
YAZA CapacitySolutions

3. YAZA Capacity Solutions Supply Chain and Logistics
Introduction to
Filling/Archiving +
Health & Safety

4. Introduction to Cross CuttingStadards
• Cross Cutting Standards- covers the procedures and policies that
need to be put in place across all areas of supply chain & logistics
including but not limited to archiving H&S, human resource, plus
facility mgt.
• Its part of the Logistics Section.
Supply Chain and Logistics
YAZA CapacitySolutions

5. What isFilling/Archiving?
• for allProcurement,Assets and warehouse documentations, Electronicand
Paper based filingsystems are in place.
• All relevant documentation and authorizations are filedto ensure
compliance with internal and external requirements and can be reconciled
across the supply chain.
Supply Chain and Logistics
YAZA CapacitySolutions

6. What is Filling/Archiving?Cont….
• Archiving procedures are in placeto ensure that Procurement andAsset
documents as aminimum are being kept for aperiod of 7 years to ensure
majority donor compliance.
• Documents are filledin sequential reference number based organization’s
Policy.
• Currently world is moving to digitalarea but still for NGOs
documentations are key and archived electronically scan version.
•
Supply Chain and Logistics
YAZA CapacitySolutions

7. Health, Safety & All Risks +
Communication in Operational delivery
• Procedures are in placeto ensure the Health and Safety of Staffand
Volunteers and compliance with any legalrequirements in the country of
operation.
• Health and Safety risks are assessed and mitigated,including, but not limited
to,risks in warehousing and fleet management.
• individuals and teams within the organisation are proactively sharing
critical information throughout the response to ensure Project
Delivery.
Supply Chain and Logistics
YAZA CapacitySolutions

8. YAZA Capacity Solutions Supply Chain and Logistics
CoC,Staffing, and
Facility Mgt

9. Code of Conduct
• A Code of Conduct, or equivalent document is in place,which is
understood and signed by allemployees and includes guidelines such as:
• Staffdo not use their authority or status for personal gain.
• Staffmaintain ahigh standard of integrity and ethics in business relationships.
• Staffuse the organisation's resources and assets responsibly.
• Staffdo not acceptpersonal gifts from suppliers or engagein any other anti-
competitive behaviour
.
• Staffactand behave professionally as representatives of the organisation and donors
and avoid anything which might bring the organisation or their donors into disrepute.
Controls, including Disciplinary procedures, are in place to manage any breaches of
conduct.
Supply Chain and Logistics
YAZA CapacitySolutions

10. Logistics Human Resourcing +
Management Controls
• There is sufficient staffand skills in Logistics /Supply Chain to deliver the Project
Outcomes.The organisation is prepared to scale up resourcing to meet a rapidly
growing emergency response.
• There is clear guidelines of Objective setting, performance review including the
bellow:
• Constructive feedback for all review.
• Timely communication to stafffor relevant information.
• Controls are in place to ensure that Mandatory Procedures are being followed
and that the supply and logistics standards are being met.Adequate action is being
taken where issues of non-compliance are discovered.The organisation is
comfortable in self-assessment, identifying strengths and weaknesses and can
compensate for weaknesses and develop plans to address improvement areas /
gaps.
Supply Chain and Logistics
YAZA CapacitySolutions

11. Office/Facility Management
• Office/Facility management is also sometimes considered to be under
the admin and logistics department.
• It includes making the leaseAgreements and having up to date lease
agreement contract. Mostly leaseAgreements does not follow but
depend on organization’s preference with considerations of security
and access to utilities.
• It involves with payment of lease agreements and all utilities.
• Management of cleaners, gardener and security guards comes under
the admin/logistics for their monitoring to effectivelysupport the
organization.
Supply Chain and Logistics
YAZA CapacitySolutions

12. Close & Recep- Module7
• We have learned so far
• Archiving procedures and documentation
• Health and safety in office and including assets & warehouse
• Office &facility management.
• Peoples management – within the supply &Logistics work (
performance review etc)
• Close & recap
Supply Chain and Logistics
YAZA CapacitySolutions

13. Thanks forYour
Attention
Supply Chain and Logistics
YAZA CapacitySolutions
Bye bye