Implementation of OHSAS 18001

The Basics of
OHSAS 18001
Occupational Health &
Safety Management System
Ansarullah Lawi
14/6/2014

Outline
• Safety Briefing
• Safety Overview
• What is an OHSMS?
• What is OHSAS 18001?
• Key OH&S Definitions
• Why become OHSAS 18001 Registered?
• Requirements of the Standard
• Implementation Steps
Copyright © 2010 www.18000store.com

Safety Briefing
 Emergency Phone Numbers
 Fire Emergency:
Call 113
 Medical Emergency:
Call 118
 First Aid Responders?
 Room Hazards
 Location of Exits and
Nearest Fire
Extinguisher
 Storm Shelter Location
 In the event of an
evacuation, we will
congregate at car
parking area

Overview: What is Safety
Health and safety is
intended to bring about
condition free from risk of
injury or threat to our
health and well-being.
“Workplace accidents, illness
and incidents are preventable
provided that
Health and Safety
is Managed”

Overview: History of Safety

Overview: Cost of Accidents
SSuuffffeerriinngg LLoosstt ooff eeaarrnniinngg
SSUUPPEERRVVIISSOORR
EExxttrraa eexxppeennsseess
CCoonnttiinnuuiinngg ddiissaabbiilliittyy EEffffeecctt oonn ffaammiillyy
EEffffeecctt oonn
ssppoorrtt && hhoobbbbiieess
VVIICCTTIIMM AANNDD DDEEPPEENNDDEENNTTSS
WWoorrrryy RReeccrriimmiinnaattiioonn
RReeppoorrtt,, eexxttrraa wwoorrkk,, ttrraaiinniinngg nneeww ssttaaffff
LLoossss pprreessttiiggee
CCaappaacciittyy
ttoo
pprroodduuccee
SSEECCTTIIOONN OORR DDEEPPAARRTTMMEENNTT MMoorraallee
FFIIRRMM OORR OORRGGAANNIISSAATTIIOONN
CCoommppeennssaattiioonn LLoossss ooff eeaarrnniinngg
EExxttrraa iinnssuurraannccee
pprreemmiiuumm
LLoosstt ooff cclliieenntt
DDaammaaggee ttoo
tthhee eeqquuiippmmeenntt
aanndd mmaatteerriiaallss
LLoossss iinn ppaayyiinngg
iinn lleeggaall aaccttiioonn PPeennaallttyy
NNAATTIIOONN LLoossss ooff
iinnccoommee iinn
aa ffoorrmm ooff
iinnccoommee ttaaxx
LLoossss ooff
mmoorraallee

Key OH&S Definitions

What is an OHSMS?
• OHSMS
– Occupational Health and Safety Management System
• OHSMS aims to continuously improve OHS
performance through the effective management of
OHS risks and activities in the workplace.
• It contains a set of plans, actions and procedures that
assist an organization to systematically manage health
and safety risk associated with their business.
• Many organizations are implementing an OHSMS to
help them manage risk, address legislation and to
protect their workforce.

What is OHSAS 18001?
• OHSAS 18001:
Occupational Health and Safety Assessment Series, published by the
British Standards Institute. (BSI)
– OHSAS 18001 specification gives requirements for an OHSMS
– Designed to be applicable to
• all types and sizes of companies
• diverse geographical, cultural and social conditions.
• It is not an ISO standard, but integrates well with
ISO 9001 (quality) and ISO 14001 (environment), and
applies to any organization.
• OHSAS 18001 does not state specific occupational health
and safety (OH&S) performance criteria. It sets a baseline
and implements continuous improvement.

Comparison 1999 : 2007

Why become OHSAS 18001 registered?
• Competent health & safety practices helps identify,
eliminate or minimize injury, illness or disease in the
workplace.
• Reduces the number and severity of injuries and claims
by systematically and effectively managing OHS risk –
often reducing costs.
• Gives a structured approach to managing OH&S
• Increased regulatory compliance
• Top management involvement
• Increased employee awareness & involvement
• Positive image with customers and other stakeholders

Overview of the Requirements
of the OHSAS 18001 Standard
Plan – Do – Check - Act

OHSMS Risk Management Principles
1. Identify health and safety hazards in the workplace
that persons may be exposed to
2. Assess the hazards to determine the risk (likelihood
and consequence of injury or harm to a person)
resulting from such hazards
3. Control the hazard by considering means by which
the risk can be reduced and implement method to
eliminate or control that risk
4. Regularly review controls to make sure they remain
effective.

Requirements: Summary
Key Requirements of OHSAS 18001:
• OH&S Policy Statement
• Planning
• Document, implement and maintain the
system.
• Checking and Corrective Action
• Management Review
• Continual Improvement
• OHSAS 18001 parallels ISO 14001 very
closely

Requirements: General
Follow a Plan-Do-Check-Act approach.
• Plan - Establish the objectives and processes needed to deliver the
results (in line with the OHSMS).
• Do - Implement the needed processes of the OHSMS.
• Check - Check the processes against the policy, objectives, targets,
regulations, and report the results. (Auditing)
• Act - Take actions that will continually improve the OHSMS.
PLAN
DO
CHECK
ACT

Requirements (Plan): Management
• Top Management must be committed to and involved in
the design and implementation of the OHSMS.
• They will write the Health & Safety Policy and be
responsible for making sure it is communicated and
implemented.
• After implementation Management will conduct
management review to ensure continued effectiveness
of the system.

Requirements (Plan): Resources
• The OHSMS must clarify what resources,
human and physical are required to create safe
working environment & products or services.
• During development of the system you will
determine how to ensure competent personnel,
identify training that is required, and identify the
infrastructure and work environment required

Requirements (Plan): Form OHSMS
• Your organization will need to plan all of the
processes that go into making your product to
ensure safe conditions.
• You will need to state of scope of the OHSMS
and clearly identify the products and define the
locations or sites that are part of the OHSMS.

Requirements (Do):
Safety & Health Review
• An initial OH&S review will be needed.
• Perform an assessment of hazards and risks;
as well as their Impacts.
• Regulatory, legal and other requirements will
need to be identified.

Requirements (Do): Create OHSMS
• OH&S programs with targets and objectives will need to
be established, implemented and evaluated on an
ongoing basis.
• Perform risk assessments suitable and create action
plans based upon results, including:
– Actions to be taken to maintain existing control measures
– Actions to introduce new control measures
– Actions to minimize risks that cannot be controlled.
• Emergency preparedness procedures will be required to
address potential accidents and emergencies.

Requirements (Do): Create OHSMS
• A process will be needed for the Safety Team to
evaluate compliance to legal and other requirements.
• Measuring and monitoring equipment will need to be
controlled and calibrated.
• Monitoring the achievement of objectives
• Records to facilitate corrective and preventive actions
• Measuring and monitoring of product and process
characteristics that can have an impact on safety.
– qualitative and quantitative aspects

Requirements (Check):
Control Nonconformities
• Emergency response procedures should address
– identifying potential for incidents and emergencies
– preventing and mitigating resultant illnesses and injuries
– responding to incidents and emergencies when they occur.
• Establish and document a system for controlling
nonconformities.
– When specified process limits are exceeded potentially unsafe
conditions must be identified, assessed, controlled and
dispositional appropriately.
– Identify corrections and corrective actions to mitigate health &
safety risks and to eliminate the nonconformity and its cause.

Requirements (Check):
Audit System and Control Records
• Establish the internal audit process.
- Train auditors, and plan internal audits to establish an
audit program that will determine if the OHSMS is
effective and current.
• Control the records associated with the OHSMS.
• Conduct regular management reviews to ensure
effectiveness of the OHSMS.

Requirements (Act): Improve your OHSMS
• Continually improve the OHSMS through
the use of:
– Management reviews
– Internal audits
– Corrective actions
– Analysis of data / results
– Update the OHSMS

General Requirements OHSMS

OHSAS 18001 Implementation Steps

Implementation Timeline
• You will need to develop an implementation
plan that covers:
1. Learn about the OHSAS 18001 Standard
2. Perform an OHSAS 18001 hazard/risk review &
gap analysis
3. OHSAS 18001 project timetable (sample on next page)
4. Train your organization on OHSAS 18001
5. Document your OHSMS according to 18001
6. Implement your OHSMS and conduct business
7. Audit your OHSMS
8. Registration Audit

Implementation Timeline
O H S A S 1 8 0 0 1 :2 0 0 7 O H & S T I M I N G C H A R T f o r :_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ O H S R E P : _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
O H & S D E V E L O P M E N T T A S K S 1 2 3 4 - 5 6 - 7 8 - 9 1 0 - 1 1 1 2 1 3 1 4 1 5 1 6
A . P r e p a r a t i o n P h a s e - f r o m T a s k s 1 - 1 3
1 . D e s c r i b e y o u r o r g a n i z a t i o n
. D e c i d e o n t h e m a n a g e m e n t s y s t e m
. S e l e c t O H S M a n a g e m e n t R e p + S t e e r i n g t e a m
7 . C o n d u c t O H S T e a m m e e t i n g s
. F o r m u l a t e O H & S P o l i c y
. S t a t e S c o p e o f t h e O H & S s y s t e m
1 3 . A s s i g n i m p r o v e m e n t a c t i o n s
B . D e v e l o p m e n t P h a s e - f r o m T a s k s 1 4 - 2 3
1 4 . P r o v i d e O H & S t r a i n i n g - E x e r c i s e A - E
. I d e n t i f y h a z a r d s - - D e t e r m i n e c o n t r o l s
. I d e n t i f y l e g a l a n d o t h e r r e q u i r e m e n t s
. I d e n t i f y O H & S . p r o g r a m s
. M a n a g e i m p l e m e n t a t i o n p r o j e c t
. C o l l e c t e x i s t i n g d o c u m e n t s
. D o f i n a n c i a l s t u d y - C o s t s v s B e n e f i t s
. R e c o n f i r m O H S A S 1 8 0 0 1 d e c i s i o n
2 3 . P r o m o t e & p r a c t i c e t e a m w o r k
C . I m p l e m e n t a t i o n P h a s e - r e f T a s k s 2 4 - 2 8
2 4 . O b t a i n / R e v i e w O H S M o d e l / T e m p l a t e
. D r a f t O H S d o c u m e n t a t i o n - u s e M o d e l
A p p r o v e O H & S M a n u a l
A p p r o v e P r o c e d u r e s & I n s t r u c t i o n s
. I m p l e m e n t P r o c e d u r e s & I n s t r u c t i o n s
. T r a i n a u d i t o r s & c o n d u c t I n t e r n a l A u d i t T r a i n A u d i t
2 8 . P e r f o r m m a n a g e m e n t r e v i e w
D . R e g i s t r a t i o n P h a s e - f r o m T a s k s 2 9 - 3 0
2 9 . S e l e c t a r e g i s t r a r
P e r f o r m d o c u m e n t a t i o n r e v i e w
P e r f o r m f i n a l R e g i s t r a t i o n a u d i t
3 0 . R e c e i v e O H & S c e r t i f i c a t e / C E L E B R A T E ! !
S i g n i f i c a n t D a t e s J a n
2 0 1 1 F e b M a r A p - M a y J u - J u l A u - S e p O c - N o v D e c 1 1 J a n 1 2 F e b M a r A p r
2 0 1 2

Implementation: Conduct the
OH&S Gap Analysis
1. You must determine your position with
regards to Health & Safety:
– Are there GAPS that need to be bridged?
– What are they and where are they located?
– How can they be improved?
– Who will be taking corrective / preventive actions?
2. Your OH&S position needs to be analyzed so
that the GAPS can be bridged / closed.

Implementation: Conduct the
OH&S Gap Analysis
3. Conduct a Gap Analysis – Complete a series
of assessments in the following order:
– Perform Initial Hazard Analysis
– Perform Risk Assessment – Aspects/Impacts
– Identify Legal and Other Requirements
– Identify Health & Safety programs with objectives & targets
4. Based on the results of the assessments,
implement Improvement actions.

Implementation: Form a Team
• Appoint a Management Representative
- This individual will be the OHSMS project manager.
• Assign an Health & Safety Team
– This team will be active in the design and development of
the OHSMS and participate in the on going operation of the
system.
• Assign a Management Team
- This team will be providing the direction and guidance for the
development and implementation of the OHSMS.

• The Management Team will act as a steering team for
the project, assigning responsibilities, providing
resources and coordinating the project.
– The Management Team can assign task teams to
work on specific processes that must be
designed and documented for the OHSMS.

• Each task team will evaluate the current process that
they are assigned to and the requirements of the
standard.
– A new or modified process will be developed,
documented and submitted to the Management
Team for review and approval.

Implementation: Execute your plan
• After the task teams have designed and
documented a new or modified process, it
must be implemented.
• Train all employees that are involved in the
process
• When the required processes have been
implemented, start your internal audit
program and management review meetings.

Implementation: Audit
• Use information / results from internal audits and
management review to make improvements to
the OHSMS.
• Run your system long enough to generate
records for the Registrar to audit.
• Train all employees on OHSAS 18001
• Have a Registrar conduct your Registration Audit.

Safety Tips
SS
eeaarrcchh aallll hhaazzaarrddss aatt wwoorrkkppllaaccee..
AA
sssseessss tthhee ppootteennttiiaall rriisskk..
FF
iinndd tthhee ccoonnttrrooll mmeeaassuurreess..
EE
xxeerrcciissee aanndd mmaakkee iitt hhaabbiitt..
TT
aakkee ppaarrtt oonn OOHHSS pprrooggrraammmmeedd aanndd aaccttiivviittiieess..
YY
eellll ffoorr ccoommmmiittmmeenntt..

End

JSA / JSA Assessment Form

Risk Assessment Guide

4.1 GGeenneerraall RReeqquuiirreemmeennttss OOHHSSMMSS
The organisation shall define and
document the scope of its OH&S
Management System

44..22 OOHHSS PPoolliiccyy

4.3.2 LLeeggaall && OOtthheerr RReeqquuiirreemmeennttss

4.3.1 HHIIRRAA aanndd DDeetteerrmmiinniinngg CCoonnttrrooll

44..33..33 OObbjjeeccttiivveess aanndd ttaarrggeettss

44..33..33 IImmpplleemmeennttaattiioonn && OOppeerraattiioonn

4.3.3 OObbjjeeccttiivveess aanndd ttaarrggeettss

4.4.1 SSttrruuccttuurree && RReessppoonnssiibbiilliittyy

44..44..11 SSttrruuccttuurree && RReessppoonnssiibbiilliittyy

44..44..44 DDooccuummeennttaattiioonn

D 4.4.5 Dooccuummeenntt aanndd DDaattaa CCoonnttrrooll

44..44..66 HHIIRRAA

4.4.7 EEmmeerrggeennccyy PPrreeppaarreeddnneessss aanndd RReessppoonnssee

4.5 MMeeaassuurreemmeenntt aanndd EEvvaalluuaattiioonn

4.5.1 Monitoring aanndd MMeeaassuurreemmeenntt

4.5.2 EEvvaalluuaattiioonn ooff CCoommpplliiaannccee

44..55..22 IInncciiddeenntt IInnvveessttiiggaattiioonn,
CCoorrrreeccttiivvee aanndd PPrreevveennttiivvee AAccttiioonn

44..55..33 CCoonnttrrooll OOff RReeccoorrddss

44..55..44 OOHHSSMMSS AAuuddiitt ((IInntteerrnnaall))

44..66 MMaannaaggeemmeenntt RReevviieeww

Implementation of OHSAS 18001

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