This document discusses the differences between traditional and modern document management systems (DMS). It emphasizes the necessity of evaluating scalability, security, and API integration capabilities when selecting a DMS and highlights the importance of migrating data from old systems when replacing them. Buyers are advised to look for evidence of high I/O efficiency and robust security features in modern DMS solutions.

1. Document Management System
Know Whether You Are Buying A Traditional Or Modern DMS
A traditional DMS or Electronic Document Management System (EDMS) is a system on which an
enterprise’s documents and files can be archived, retrieved back, and utilized by a small set of Users
and I/O optimization or handling of voluminous documents is a key concern there. Whereas the
modern DMS is designed for high performance I/O and takes a center stage in any enterprise’s digital
strategy like a powerhouse providing fast document access to and from any external applications
through API integration. A buyer must definitely check before purchasing a DMS product whether it is a
traditional DMS built decades ago or is truly new technology-based Modern DMS.
Look For Scalability, Security & Future-Readiness
In layman terms, it means the product should have been architected for scalability, tested for high I/O
efficiency, supports multiple storage types in a single installation, and has proven examples of full-
fledged API for integration with external applications. In case you are replacing an old generation DMS
with Modern DMS then you should also check for evidence whether the vendor has successfully
migrated documents and data from other systems. The system should provide security options with the
highest standards of encryption and should be able to maintain multiple versions of the documents.