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Getting Stuff Done:
A Few Habits to Clear you Head and
Save you Time
James Mullooly PhD
Creativity
I must create a system or be
enslaved by another mans; I will
not reason and compare: my
business is to create.
William Blake
Mindfulness
Your mind is for having ideas,
not holding them.
David Allen,
Getting Things Done
Simplicity
Simplicity boils down to two steps:
Identify the essential.
Eliminate the rest.
Leo Bobauta,
Zen to Done
Guilt Free
In most cases you are the one who
confuses just doing the job with
testing your worth. Replace 'I have to'
with 'I choose to’.
Neil A. Fiore
The Now Habit
Proof of Concept-them
Tim Ferris : The 4 Hour Work Week
David Allen: Getting Things Done
Niel Fiore: The Now Habit
Proof of Concept -me
5 kids
4 “Adventures” (i.e., challenging multi-
year experiences (i.e., Jamaica,
Peace Corps Mali, Egypt, NYC)
3 masters degrees
2 languages
1 PhD/Full Professorship
Prioritizing:
The Big Rocks of Life Stephan Covey
Getting Things Done by David Allen
• Collect
• Process
• Organize
• Review
• Do
Getting Things Done by David Allen
• Collect
• Process
• Organize
• Review
• Do
“Your mind is for having ideas,
not holding them.”
You need a “Trusted System”
-In Box
-A Mind Dump in
Liberating
-Keep your 8th Idea
Getting Things Done by David Allen
• Collect
• Process
• Organize
• Review
• Do
“Define your work or it will
define you”
1. What is the outcome?
e.g., “application sent”
2. What is the next action?
e.g., print application
Getting Things Done by David Allen
• Collect
• Process
• Organize
• Review
• Do
Do – Now if under 2 minutes
OR
Delegate – Self Reminder to
check it was done
OR
Defer – To Do List
Schedule it,
file to “Some Day Maybe”.
Getting Things Done by David Allen
• Collect
• Process
• Organize
• Review
• Do
“Your mind is for having ideas,
not holding them.”
-Keep a Daily To Do list
-Review it Weekly
Getting Things Done by David Allen
• Collect
• Process
• Organize
• Review
• Do
Prioritize Last (not first)
Organize by Context
(@Home; @Computer; @ Stops; @Phone)
Organize by Project
(“Miscellaneous” = Procrastination)
Organize by Task
(sequential or non-sequential)
@Computer
• Finished Tom’s Evaluation
– Found notes I wrote
– Turned notes into report
– Sent it to Chair
@Stops
• Rotate Saturn tires every 6-8k miles
– Found Receipt from tire store
– Got to tire store (2 hours needed)
– Got it done
@Phone
• Confirmed Doctor’s Appointment
– Found the phone number
– Called the Doctor’s Office
– Confirmed the Appointment
Tips I Actually Use
• Get ideas out of my head
• Use an In Box (one place for all of it)
• 3 MITs a Day (Most Important Tasks)
• The Pomodoro Technique
– Set a 15 minute timer; stay on task; record it.
• If it takes less than 2 minutes, do it now.
• Use calendar absolutely
– Do the task by that day or never
• Organize Tasks by Context @
Thanks

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Getting stuffdone(mullooly)5 1-15

  • 1. Getting Stuff Done: A Few Habits to Clear you Head and Save you Time James Mullooly PhD
  • 2. Creativity I must create a system or be enslaved by another mans; I will not reason and compare: my business is to create. William Blake
  • 3. Mindfulness Your mind is for having ideas, not holding them. David Allen, Getting Things Done
  • 4. Simplicity Simplicity boils down to two steps: Identify the essential. Eliminate the rest. Leo Bobauta, Zen to Done
  • 5. Guilt Free In most cases you are the one who confuses just doing the job with testing your worth. Replace 'I have to' with 'I choose to’. Neil A. Fiore The Now Habit
  • 6. Proof of Concept-them Tim Ferris : The 4 Hour Work Week David Allen: Getting Things Done Niel Fiore: The Now Habit
  • 7. Proof of Concept -me 5 kids 4 “Adventures” (i.e., challenging multi- year experiences (i.e., Jamaica, Peace Corps Mali, Egypt, NYC) 3 masters degrees 2 languages 1 PhD/Full Professorship
  • 8. Prioritizing: The Big Rocks of Life Stephan Covey
  • 9. Getting Things Done by David Allen • Collect • Process • Organize • Review • Do
  • 10. Getting Things Done by David Allen • Collect • Process • Organize • Review • Do “Your mind is for having ideas, not holding them.” You need a “Trusted System” -In Box -A Mind Dump in Liberating -Keep your 8th Idea
  • 11. Getting Things Done by David Allen • Collect • Process • Organize • Review • Do “Define your work or it will define you” 1. What is the outcome? e.g., “application sent” 2. What is the next action? e.g., print application
  • 12. Getting Things Done by David Allen • Collect • Process • Organize • Review • Do Do – Now if under 2 minutes OR Delegate – Self Reminder to check it was done OR Defer – To Do List Schedule it, file to “Some Day Maybe”.
  • 13. Getting Things Done by David Allen • Collect • Process • Organize • Review • Do “Your mind is for having ideas, not holding them.” -Keep a Daily To Do list -Review it Weekly
  • 14. Getting Things Done by David Allen • Collect • Process • Organize • Review • Do Prioritize Last (not first) Organize by Context (@Home; @Computer; @ Stops; @Phone) Organize by Project (“Miscellaneous” = Procrastination) Organize by Task (sequential or non-sequential)
  • 15. @Computer • Finished Tom’s Evaluation – Found notes I wrote – Turned notes into report – Sent it to Chair
  • 16. @Stops • Rotate Saturn tires every 6-8k miles – Found Receipt from tire store – Got to tire store (2 hours needed) – Got it done
  • 17. @Phone • Confirmed Doctor’s Appointment – Found the phone number – Called the Doctor’s Office – Confirmed the Appointment
  • 18.
  • 19.
  • 20. Tips I Actually Use • Get ideas out of my head • Use an In Box (one place for all of it) • 3 MITs a Day (Most Important Tasks) • The Pomodoro Technique – Set a 15 minute timer; stay on task; record it. • If it takes less than 2 minutes, do it now. • Use calendar absolutely – Do the task by that day or never • Organize Tasks by Context @

Editor's Notes

  1. Note cartds, pad of paper, pen,
  2. http://www.appleseeds.org/Big-Rocks_Covey.htm