Fishbowl Solutions Policies & Procedures Solution Suite
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This document outlines the problems with traditional manual policies and procedures processes and introduces a turnkey policies and procedures solution from Fishbowl Solutions. Traditional methods are inefficient, lead to noncompliance, and cost $2700 per employee per year. Fishbowl's solution streamlines the process with features like automatic notifications, action queuing, dynamic publishing, and mobile access. It is built on Oracle ECM and aims to save money, boost efficiency, and accelerate productivity for organizations.
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Fishbowl Solutions Policies & Procedures Solution Suite
- 1. Fishbowl Policies & ProceduresSolution Speed, Streamline, and Govern your Policies & Procedures
- 2. Today You… …hope that your people follow process. …have a manual, decentralized, non-standard process for executing procedures intrinsic to your business. ….outline standard operating procedures in 3-Ring binders (nice ones).
- 3. Why is this a Problem? $2700 per employee per year is consumed by looking up and reproducing standard process information*. No single, authoritative view into enterprise, department or initiative governance means you don’t know what’s coming next. Audits are cause for a mad scramble and a hope and pray strategy. *citation in notes
- 4. Manual Policies & Procedures Process Process is Documented Again Process is Documented Head Honcho Establishes New Process for Oversight Committee Reviews and Comments and Changes Committee Reviews and Approves Processes are transported to all facilities Process is Combined into Procedural Binders & Handbooks Process is Published Multiple Times ? Yawn… At Execution Time Employees are confused and out of practice. Processes are not followed completely and risks elevate. Policies and Procedures gather dust and cobwebs sitting on the shelf Head Honcho Sends Out an Email Telling Everyone to Comply Employees May or May Not pay attention
- 5. Notification & Update Cycle Fishbowl Solutions Policies & Procedures Solution Suite Process & Policy Validation, Procedure Update & Submission ECM Compliance& Reporting Review Cycle Fishbowl Policies & Procedures Solution Suite Outside Partners
- 6. Policies & Procedures Solution Suite Procedures Browser Dynamic Hierarchy Sorting Quick View Action Queue Sort, Search & Find How You Work Perform actions from a single, simple user interface
- 7. Policies & Procedures Solution Suite Browse Any Way You Want Search Workflow for items requiring your or anyone else's attention Automatic escalation & notification
- 8. Policies & Procedures Solution Suite Automatic SOP Assembly Dynamic Web, Mobile & Print Publishing Integrated Forms Reporting - Samples Safety Events Engineering Changes Expense Requests Business Process Changes
- 9. Policies & Procedures Solution Suite Proven Successes
- 10. What is the Value? Easy to Find Policies + Easy to Execute Procedures + Scheduled Reviews, automatic Notifications & Action Queuing + Automatic Reporting, Routing & Approval + Going Paperless =_________________________ Money Saved, Efficiency Boosted Productivity Accelerated
- 12. Fully Extensible. Integrates with:
- 13. WebCenter | Oracle Applications | BPM | Financials
- 15. Policies & Procedures on the Go
- 17. Contact Information 11g@fishbowlsolutions.com +1 952 465 3400 www.fishbowlsolutions.com http://bit.ly/b2WIaJ http://linkd.in/95ORR5
Editor's Notes
- So why is this a problem?According to independent studies and the US Bureau of Labor Statistics hunting for and reproducing standard information costs enterprises on average, $2700 per year, PER USER!http://emeapressoffice.oracle.com/Resource-Library/E2-Report-PDF-4ce.aspxAndhttp://www.bls.gov/Explanation here:http://cfour.fishbowlsolutions.com/2010/07/23/calculating-e20-roi-lack-of-information-management-costs-2700-per-user-per-year/#more-800Lots of paper that needs to be scanned so it can be searched, referenced, subject matter experts locatedDon’t want to duplicate research effortsWant to draw/impress prospective students w/researchWant to encourage funding by promoting current researchBring money into to college or u from companies wanting to purchase research Without knowing quickly which projects have already been done and without an electronic submission and approval process, it takes too long to submit and approve research projectsWithout systemized, stage-gated, centralized process for doing research and electronic way to collaborate on projects, time is wasted and people are all doing things differently
- Looking at the current policies and procedures process you can see that there are a lot of moving parts, and the entire process is manually managed by the departments, review committees and individual contributors with little or no visibility all the way through. They have to collect all of the documents needed for the procedure portfolio, route the portfolio to the necessary reviewers,Print, bind and ship the hard copy to all impacted facilitiesfile related documents, Notify all impacted usersHope the procedures are followed
- This process can be greatly simplified and streamlined by leveraging Oracle Content Management and Fishbowl’s solution to automated and power your process
- SPEAKING POINTSOracle Content Management solutions are quick to deploy and easy to use, lowering the cost of ownership (when compared to other offerings).Our solutions deliver a high return on your investment.Standardization and integration ensures that an Oracle Content Management solution will allow you to leverage your existing IT investments.Process improvements will be derived by the tight integration of Oracle’s content management tools and your transactional applications.And risk is mitigated by federating records management across all of your business content, securing sensitive materials and managing the explosion of email.