Asap implementation methodology (2)

1. SAP Implementation
Methodology

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Business Benefits of ERP
 Improve alignment of strategies and operations
 Standardize the business processes in the
organization.
 Achieve better efficiency of operation.
 Adopt best practices, processes and systems
 Set up and Implement an integrated and up to date
IT SAP system
 Rationalize multiple non-integrated systems into
one common solution
 Replace a high percentage of manual tasks with an
automated solution through SAP
 Provide immediate access to enterprise information

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Projects from another perspective
“An estimated 68% of corporate IT
projects are neither on time nor
budget, and they don’t deliver the
originally stated business goals.
Some even claim that during the
last two years, $100 billion to $150
billion of U.S. IT projects have failed
altogether.”
Mark Jeffery and Ingmar Leliveld: Best Practices in IT Portfolio
Management,
MITSloan Management Review, Spring 2004

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Ingredients of Success
 Adequate budget
 including training, documentation and conversion.
 Alignment with Business Goals:
 The strategic objectives of the program should be in
alignment with organization’s business goals.
 Clear and concise Deliverables
 End-User Involvement
 People need to be involved from beginning to end.
Top-down control without bottom-up involvement is a
recipe for disaster.
 Adequate Training:
 Training is not an expense; it is investment in human
resource.
Change Management:
 When changes are prepared for and introduced
gradually, it does not make people insecure and
resentful; it turns them into advocates

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Typical questions when you starting the project
How to best use selected
solution capabilities?
Do we have internal
capabilities
and capacity to
staff the project?
How and where
do we start?
Who does what
in this project?
How expensive will
this project be? How
do we keep the costs low?
How to manage
project and business
risks involved?
How do we assure
success?
How to build
internal
expertise?

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Delivering Successful Solutions
AcceleratedSAP Methodology
Description
 Accelerated SAP (ASAP) is SAP's standard implementation
methodology. It contains the Roadmap, a step-by-step guide that
incorporates experience from many years of implementing R/3.
 Accelerated SAP contains a multitude of tools, accelerators and
useful information to assist all team members in implementing R/3.
Quality checks are incorporated at the end of each phase to easily
monitor deliverables and critical success factors.

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Phase 1 : Project Preparation
Goal Setting
Define project goals & objectives
Implementation strategy
1.Clarify the scope of implementation
2.Establish the project organization
and relevant committees and assign
resources
Implementation Sequence
Define sequence in project has to be
executed
Team
Core team+ project team+
consultant team
Sign Off
At the end of phase every above steps
will be documented & will be signed off
with the client
During this phase the
team goes through
initial planning and
preparation for SAP
project.

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Project Preparation
The purpose of this phase is to provide initial planning and preparation for your SAP project.
Although each SAP project has its own unique objectives, scope, and priorities; the steps in
Phase 1 help you to identify and plan the primary focus areas that need to be considered.

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Phase 2 : Business Blueprint
SCOPE DOCUMENT
This document will consists of
questionnaire of entire business
process
AS IS
1.Understanding the business Process
from the core team. 2.Based on the
input ASIS document has to be created
according to module wise
TO BE
1.In this process will map the business
process in SAP based on ASIS
2.Module wise TOBE document has to
be created
GAP ANALYSIS
1.The GAP b/w ASIS process & TOBE process
is called GAP analysis ie., The inputs or the
business process which can’t mapped into
standard SAP will be analyzed here
2.GAP document has to be created
SIGN OFF
Each process above has to be
taken sign off from client
The purpose of this phase is to
achieve a common
understanding of how the
company intends to run SAP to
support their business. The
result is the Business Blueprint, a
detailed documentation of the
results gathered during
requirements workshops.

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Business Blueprint
The purpose of this phase is to create the Business Blueprint, which is detailed
documentation of the results gathered during requirements workshops. Furthermore,
the Business Blueprint documents the business process requirements of the company.
With this, you can better understand how the company intends to run its business
within the SAP System

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Phase 3 : Realization
Baseline
Major scope
Final Configuration
Remaining scope
SIGN OFF
Each process above has to be
taken sign off from client
The purpose of this phase is to
implement all the business
process requirements based on
the Business Blueprint. The
system configuration methodology
is provided in two work packages:
Baseline (major scope); and Final
configuration (remaining scope).

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Realization
The purpose of this phase is to implement business and process requirements based on
the Business Blueprint. The objectives are final implementation in the system, an overall
test, and the release of the system for production (live) operation. In addition, the project
team receives relevant knowledge.

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Phase 4 : Final Preparation
Unit Testing
Testing within each module
Integration Testing
Integrate testing of modules ie.,
combine testing of all the
modules
User Training
The purpose of this phase is to
complete the final preparation
(including testing, end user
training, system management and
cutover activities) to finalize your
readiness to go live. The Final
Preparation phase also serves to
resolve all critical open issues. On
successful completion of this
phase, you are ready to run your
business in your live SAP System.
Cut over Strategy
legacy system will be migrated to
SAP system.
SIGN OFF
Each process above has to be
taken sign off from client

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Final Preparation
The purpose of this phase is to complete the final preparation (including testing, end user
training, system management and cut-over activities), to finalize your readiness to go live.
The Final Preparation phase also serves to resolve all crucial open issues. On successful
completion of this phase, you are ready to run your business in your live SAP System.

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Phase 5 : Go Live & Support
Production Support
Monitor System
Transactions
Optimize Performance
The purpose of this phase is to
move from a project-oriented, pre-
production environment to live
production operation.
Help Desk &
Competency Center

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Go Live and Support
The purpose of this phase is to cut over to live productive operation
and to continuously support and improve live operations

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NEW GlobalASAP Local Rollout Roadmap
Final
Preparation
Project
Preparation Business Blueprint
Realization
Project Mgt OCM + Training System PrepProcesses Data Cutover
Setup of Local Project
Organization
Adaption of
Strategic Framework
Establish OCM
Procedures + Responsibles
Infrastructure Requirements
and Design
Early Adoption of Best
Business Practice Proceesses
Training and
Documentation Strategy
Data Management
Standards Implementation
Data Cleansing
and Data Preparation
Completion Check &
Prepare for Next Phase
General
Project Management
Local Business Blueprint
Documentation
Security Requirements
Infrastructure Planning
System Operation Stategy
Early Adoption of Best
Business Practice Processes
Training Planning
Data Cleansing
and Data Preparation
Completion Check &
Prepare for Next Phase
OCM Organizational
Alignment + Change Analysis
General
Project Management
OCM
Training Preparation
Configuration &
Development
Unit / Process / Integration /
Business Acceptance Testing
Early Adoption of Best
Business Practice Processes
Infrastructure
Implementation
Data Preparation & Data
Migration Simulation
Completion Check &
Prepare for Next Phase
Cutover Planning
& Preparation
Business Transition
Planning for Cutover
General
Project Management
OCM
End User Training
End User Practice in the
System
Data Migration to
Production
Infrastructure Finalization
Cutover Management
Business Simulation
Pre-Go-Live Operations
Completion Check &
Prepare for Next Phase
Final Cutover and
Controlled Process GoLive
GoLive and
Support
General
Project Management
OCM
Project Closing
System Support
Business Support

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Project Management expertise
Management of the implementation project
Aligned with industry standards and procedures (PMI PMBOK®
)
Specific to implementation of SAP solutions
Key components for success
AcceleratedSAP - proven methodology
Aligns customer’s business
requirements to SAP
solutions
SAP Solution Composer
Offers AcceleratedSAP
roadmap composed to fit
specific project needs
SAP Roadmaps
Facilitates efficient solution
design, documentation,
configuration, testing and
operations
SAP Solution Manager
AcceleratedSAP toolset

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Roadmap Adds Value to the Implementation
What to do,
and when to
do it
Who
participates
When used properly, a roadmap will provide guidance on the following:
Knowledge
Area
Why and how you
should do it
Accelerators,
Samples,
Templates

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Implementation Roadmap - Structure
Phase
Deliverable Group 1
Deliverable
O: Output α.1
O: Output α.2
M: Activity 1.1
Task 1.1.1
Task 1.1.2
M: Activity 1.2
Task 1.2.1
Deliverable Group 2
Milestone A
Deliverable
consists of several
outputs
Methods (activities
and tasks) that
create or contribute
to creation of the
deliverable

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Hope we will not end up like this

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THANK YOU