Demystifying Cost and Implementation Challenges with Adaptive Insights

1© 2015 Adaptive Insights | Confidential & Proprietary
T H E G L O B A L L E A D E R I N C L O U D B I & C P M
Demystifying Cost and Implementation
Challenges with Adaptive Insights

 Critical risks & challenges to FP&A modernization
 Cloud can mitigate these risks and challenges
 Customer success stories
Agenda

Current FP&A Pain Points
Need for FP&A Modernization is Clear
• Takes too long
• Labor intensive
• Inflexible process
• High costs
• Significant time spent on consolidating,
validating, and reconciling data
• Significant manual effort to execute the
FP&A process
No standard
process
• No one single source of data
• Time and effort spent reviewing and
updating multiple spreadsheets,
reconciling multiple versions of plans
Information
silos,
spreadsheet
hell
• Significant IT interventional required to
maintain legacy on premise system
• Significant IT effort on building reports
and ad-hoc report requests
Significant
reliance on IT
• Significant levels of concerns around data
integrity and longer cycle
• Limited ability for finance and business
managers to track performance again plan
Limited
visibility into
business

KEY CHALLENGES
Risks and Challenges to FP&A
Modernization
• Legacy FP&A platforms are
expensive, implementation costs
tend to be very high
• Additional costs to upgrade,
enhance and maintain on premise
platforms
Costly and
resource intensive
• Long implementation cycle times,
even upgrades to existing legacy
platforms, can take months to plan
and deploy
• Precious business and IT
resources tied up in these projects
Long
implementation
cycle times
• Many operational and finance
users, fail to use the platform,
because of legacy UI, and default
back to excel only mode
• Limited collaboration between
finance and business users
Low adoption
• Weak ROI for
traditional on
premise FP&A
modernization
• Challenges in
securing
executive
sponsorship

Project RisksAssociated with FP&A
Modernization
“What do you see as the greatest potential project risks (FP&A
modernization)?”
Source: BPM Pulse Survey Results, December 2014
15%
39%
39%
46%
23%
46%
39%
46%
No real risks (do not select any
other in list)
Lack of end user
acceptance/buy-in, low usage
Selecting wrong vendor
System doesn't deliver on its
promises
Project stalls and never gets
completed
Missed target dates
Budget overruns related to
technology purchase
Budget overruns related to
services
Risk Themes
Cost &
resource
intensive
Long
implementation
cycles
Adoption and
usability issues

Leverage Cloud toAddress Costs
and Implementation Challenges
Faster time to market
Usability and Adoption
Lower costsCostly and resource
intensive
KEY CHALLENGES & RISKS….
Long implementation
cycle times
Low adoption
….MITIGATED BY CLOUD

Cloud Lowers
Total Cost of Ownership
Software Licenses
9%
Hardware
IT Personnel
Maintenance
Training
Customization &
Implementation
68% Subscription Fee
Customization
Implementation
& Training
On-Premise Software Cloud Computing
43%
26%
14%
7%
1%
32%T
C
O
T
C
O
Source: Yankee Group DecisionNote
Technology Analysis
“Customers can spend up to four times the
cost of their software license per year to own
and manage their applications.”
– Gartner
“The End of Software”
“Cloud computing yields substantial economies
of scale and skill, and lowers total cost of
ownership (TCO).”
– The Hurwitz Group
“The Compelling TCO Case for Cloud
Computing”
77% less than
On-Premise

TRANSFORMATION
DRIVER
CAPABILITY VALUE
Increased Self-Service,
Usability and Mobility
• Self-service that actually works
• Significant change to UI for users and
managers
• Access from devices and integration
with Excel
• Improved usability
• Improved productivity
• Aligns with mobility shift in
workplace
Platform Outsourcing • Minimizes investments in technology
stack
• Reduces barriers to implementation &
scalability
• Lower capital expenditure
• Lower TCO and lower
maintenance
• Faster implementation
Scalability & Flexibility • Globally native configuration
• Easier to replicate standard model to
new geographies/BUs
• Quicker configuration
• Consistent implementation
• Easier to standardize delivery;
yet flexible to configure
Innovation • Forced innovation every 90-120 days
• No baggage of the legacy system to
carry forward
• Finance and business leverages
the latest technology to budget,
plan and report
Visibility & Reporting • Enhanced reporting, dashboards with
role based data views, next best
actions for end-users etc.
• Accountability for end-to-end data
• Enhanced usability increases
finance and business users
ability to track performance
against plan in real time
Transformational Capabilities Offered
by the Cloud Model

Cloud Enabled FP&AModernization
Improves Agility and Reduces Costs
86%
50%
82%
79%
75%
64%
Access from anywhere
Business ownership
Easy to use
Easy product updates
Quick implementation
Lower costs
“What benefits have you achieved from cloud based
performance management (FP&A) system?”
Source: BPM Pulse Survey Results, December 2014
Value Buckets
Lower costs
Faster time to
market
Usability and
adoption

LeverageAdaptive to Mitigate Cost
Concerns and Risks
Faster time to market
Usability & Adoption
Lower cost
Proven Customer
Success and ROI

Adaptive Reduced Costs and
Implementation Cycles Significantly
100%
25%
Legacy on-Premise
FP&A
Adaptive Cloud
TCO (Indexed)
36-48
10-12
Legacy on-Premise
FP&A
Adaptive Cloud*
Implementation Cycle Times
(Weeks)
70-85%
reduction
75% +
reduction
* High level estimate, would vary based on the scope of the implementation project

Adaptive Delivers Transformational
Benefits to Customers
100%
5 %
Legacy on-Premise
FP&A
Adaptive Cloud
Budgeting and Planning Cycle
(Indexed)
Customers have realized transformational benefits using cloud, enabling them to execute
faster, reduce time and effort and cut costs
95% faster
budgeting &
planning
process
100%
50%
Legacy on-Premise
FP&A
Adaptive Cloud
Consolidation Cycle Times
(Indexed)
50% quicker
financial
consolidation

Reduced costs
Eliminate HW
and SW costs
Reduced staffing
requirements
Avoid additional
hires
Improved
efficiency &
effectiveness
Enhanced
finance &
manager
productivity
Reduced
budgeting cycle
times
Reduced time on
audit cycle times
Enhanced
Visibility
Improved visibility
for managers
Increased trust in
data quality
Reduced time
spent on
reconciliations
Benefits Achieved by Adaptive’s
Customers
Source: Nucleus Research

Adaptive’s Usability Helped Boston
Scientific Scale Up
10 users
1 location
• St Paul, MN
60 users
3 locations
• Puerto Rico
• Ireland
300 users
6 locations
• Costa Rica
• California
• Indiana
380+ users
11 instances
• SCM
• HCM
2012 2013 2014+2011
 Phased deployment
 Business user led
 Grew as business required

Overview
• NYSE: BSX
• Revenue: $7 Billion
• Employees: 24,000
• Mfg. Sites: 12
• Countries: 100+
Challenges
• Running Oracle Hyperion,
costly to upgrade and
extend
• IT intensive and lack of
user control
• No standard process
Requirements
• Consistent financial
planning across different
plant operations
• Implement a reliable and
trusted source of
information
Solutions
• Chose Adaptive for
forecasting, planning and
accounting across multiple
sites
Boston Scientific LeveragedAdaptive
to Reduce Costs
Value & Risk Mitigation
• We achieved a better
budget process at a
fraction of the cost
compared to the millions of
dollars and years of
investment spent
maintaining our on
premise solution”, Boston
Scientific
• Increased productivity and
reduction in staffing
requirements
• Greater flexibility in the
process, models and
structures

Overview
• NYSE: GTIV
• Revenue: $1.7 Billion
• Employees: 14,600
• Locations: 400
Challenges
 Failed Oracle project
 Inflexible system
 Reliant on IT
 Too difficult for end users
 250+ spreadsheets for
each branch
Requirements
 Easy for end users
 End-user reporting
 No IT – Finance owns
 Fast Implementation
Solutions
• Deployed Adaptive
Planning from Adaptive
Insights for its 500+ users
serving customers across
310 locations
• Deployment grew from a
divisional level to become
the corporate standard
LeveragedAdaptive to Mitigate
Implementation Risk and Drive Usability
Value & Risk Mitigation
• “With Adaptive Insights’
simple, easy to generate
charts and graphs, we’ve
realized a financial
reporting vision that was
never obtainable before;
The budget process is
much simpler, more
interactive, and takes a lot
less time”, Gentiva
• Adaptive’s budgeting
process has reduced
workloads by more than
two months for the finance
team

2,500 Customers Worldwide
MediaFinancial Services
Non-Profit / Edu
Consumer
Manufacturing
Other
HealthcareSoftware
Biggest Brands & Hottest Companies ChooseAdaptive

Summary
 Payback is an excellent measure of risk; our customers have
achieved rapid payback and compelling ROIs
 Build the business case, using inputs from broad range of
stakeholders, incorporate direct and in-direct benefits
 Use correction factors (scenarios) to build a credible business
case
 Focus on human factors to ensure maximized ROI, secure
executive sponsorship

The Adaptive Suite
 Unified BI & CPM
 Built for the cloud
 Powerful & flexible
 Intuitive experience
 Continuous innovation

20© 2015 Adaptive Insights | Confidential & Proprietary 20
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 Visit Adaptive Insights Web Site:
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http://www.adaptiveinsights.com/demo_recorded.php
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 Don’t forget to…
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– Complete the short survey at the end of this webinar
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Maneesh Chhabra
Director, Industry Marketing
mchhabra@adaptiveinsights.com
Priya Rajan
Sr. Marketing Manager
prajan@adaptiveinsights.com
Steve Graessle
Senior Solutions Specialist
sgraessle@adaptiveinsights.com

Thank You. Be Adaptive!

Demystifying Cost and Implementation Challenges with Adaptive Insights

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