Presented By: Danielle Jade Caracol In Cooperation With: Ronald Oponda Delio Dela Cruz Marion Sagario Credits to the Author :)

1. File Management
(Computer File Management Tips)

2. The ability to locate your data when you
need it is an essential skill for anyone who
uses a computer. Unfortunately, many
people become very frustrated performing
this relatively simple task. This is due to
either a simple lack of understanding in how
to navigate Windows or just years of bad
file-management practices. Here are six tips
to get the essentials of managing files.

3. Get Comfortable using
Windows Explorer

4. I.Using Windows Explorer
O Windows Explorer displays the
hierarchical structure of files, folders, and
drives on your computer. It also shows
any network drives that have been
mapped to drive letters on your computer.
Windows Explorer is your primary tool for
copying, moving, renaming and searching
for files and folders.

5. Store Your Data in a Single
Location

6. II. Store Data in a Single
Location
O Keeping your files and folders organized
on the computer is no more difficult than
keeping them organized in real life. For
most of us, our files reside in one location;
usually a file cabinet. Do the same on
your computer and appoint one primary
folder to store all of your data.

7. Use Shortcuts

8. III. Using Shortcuts
O One of the simplest ways to be
productive, yet still keep your files
properly organized is to use shortcuts.
Instead of copying a word document to
your desktop for quick and easy access,
get in the habit of creating a shortcut to
the file. This avoids unnecessary file
duplication while at the same time keeping
your files where they belong.

9. Keep File Names Short

10. IV. Keep File Names Short
O Although Windows is capable of using file
names as long as 255 characters, keep your
filenames as short as possible. While long
filenames are harder to read, those 255
characters also have to account for the entire
file path. For instance, if you had a file named
"2011 business Projections" on your desktop,
then the path for that file would be something
like:
C:windowsusersusernamedesktop2011
Business Projections, which more than
doubles the number of characters.

11. Use Descriptive Folders to
Identify Files

12. V. Use Descriptive Folders to
Identify Files
O Folders can help you break the files down into
smaller, more easily identifiable units. Let’s
use books as an example. Instead of a
filename like Harry_Potter _and
_The_Deathly_Hallows_by_JK_Rowling.epub,
you can shorten it considerably -- and better
organize it -- by using folders. For instance,
create a folder called JK_Rowling and then a
sub-folder called Harry Potter. Now store the
book in the Harry Potter folder with the name
The_Deadly_Hallows.epub.

13. Group Projects Components
Together

14. VI. Group Projects
Components Together
O You can also benefit by storing all
components of a project under a single
folder. I once provided IT support for an
architecture company where this was a
standard practice. Anyone working on a
particular project, regardless of their role
on the project, knew that whatever
information they needed, whether it be
CAD drawings, photos, status reports,
invoices, presentations, etc., lived in that
folder.

15. Presented By:
Danielle Jade Caracol
In Cooperation With:
Ronald
Oponda
Delio Dela Cruz Marion Sagario