The document discusses features and functions available in Microsoft Excel and Word, including formulas, logical formulas, date formulas, shortcut keys, pivot tables, auto-filling cells, sorting/filtering data, data validation, conditional formatting, showing formulas, what-if analysis tools like scenario manager and goal seek, and mail merging in Word. Formulas in Excel allow calculations and logical evaluations, while tools like pivot tables, sorting, and filtering allow manipulation and analysis of data. Conditional formatting and data validation enable rules-based formatting and validation of cell values. Mail merging in Word allows populating and printing a standard document with recipient data from an external data source.

1. Features of Ms Excel and Ms Word
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2. Formulas in Excel
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3. Logical formulas
AND
OR
IF
FALSE
TRUE
NOT
XOR
IFERROR
IFNA
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4. Date Formulas
=NETWORKDAYS()
net no. of workdays between two dates
=WORKDAYS()
date that falls a specific no. of workdays
after another date
=DATE()
date that falls a specific no. of years,
months or days after another
=TODAY()
current date
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5. shortcut keys
Ctrl + ;
Current date
Ctrl + Shift + ;
Date and Time
Ctrl + `
Displays and hides formulas
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6. Pivot table
• The data table is organized as a list
with labelled columns.
• If you change the name of the pivot
table field, you must type a new name
for the field.
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7. AutoSum
Adds the values in the selected range
Fill
Auto fills the range of values depending
on the first values
Clear
Clears the contents of the cell
Sort
Sorts the data in ascending or descending
order
Filter
Filters the data according to our given
condition
Find and Select
Finds and selects the values meeting the
condition
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8. Freeze
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9. Data Validation
Data validation- allows valid data
Circle Invalid data- Circles the data
which is not meeting the condition
Clear validation circles- clears the
circles on invalid data
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10. Conditional
Formatting
• User defined rules can be applied to the data
on the cells
• Highlighting the cells
• Data bars depending on the values in the
cell
• Color scales from darker to lighter
depending on the values of the cell
• Sets of icons for the values
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11. Showing and Printing formulas
• In the formulas tab, click show
formulas button to display the
formulas used in the sheet.
• To print the formulas used, click
show formulas and click print
command in the Ms office button.
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12. What-if Analysis  Scenario Manager
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13. What-if Analysis  Goal Seek
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14. What-if Analysis  Data Table
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15. Other formulas
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16. Mail Merging in Ms Word
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19. Selecting Recipients for mail merging
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