Evident gurus

EVENTS MANAGEMENT
SERVICES NC III
SEMINAR
Nollie Boy D. Jerson
Presenter

EVIDENT GURUS
“LET’S PLAN IT RIGHT”
DAGUPAN CENTRO, TABUK CITY KALINGA, 3800
CONTACT NUMBER: 09269270155
EMAIL ADDRESS: SPONGE.EILLON@GMAIL.COM

• EVidENT Gurus was founded in 2016 by Nollie Boy D. Jerson,
Executive Director, handling special events in the hospitality and
business industry. He has a complete understanding of the
importance of timing, coordination, and countless other details that
go into planning events. EVidENT Gurus helps its clients achieve
their objectives by developing and executing customized
professional management for all kinds of special event needs. The
company combines creative and visionary talents with a
professional, hands-on approach to ensure maximum client
satisfaction. EVidENT Gurus can recruit training and manage a large
team to execute an event/program towards a shared vision. In doing
so, the company meets or exceeds the clients’ expectations.
COMPANY PROFILE

• We believe that there is no better business referral
than that given by a satisfied customer. That is why
we are committed to finding out our customer's
needs and delivering solutions that meet and often
exceed expectations. Surely, EVidENT Gurus will
never fail to delight our clients by planning every
event with care and consideration; because we
believe that you deserve only the best.
COMPANY PROFILE

• To become a recognized leading events
management firm, providing valuable concept
development, professional service performance,
and committed to the retention and development of
our people as an integral part of building healthy,
respectful, and enduring client relationships.
VISION

• Our mission is to boost our clients' experiences by
creating and enabling unsurpassed events and
excellent services that meet our clients’ needs and
expectations. To consistently pursue & expand
further by delivering professional, personalized,
flexible, and quality services.
MISSION

• To uphold the most important beliefs—putting
people first, pursuing excellence, embracing
change, acting with integrity, and serving our valued
clients.
• To be recognized as unique in the industry for
fulfilling promises; thus be esteemed for its value
and standard.
OBJECTIVES

• Dedicated Service – Giving our best care to client
needs. Extending genuine concern with every
execution.
• Ingenuity – Applying innovation, creativity, and
imagination to every service requirement; seeking out
originality.
• Passion – Artistically inspired. We are motivated by the
potential of creation.
• Excellence – In fulfillment of every detail – meticulous,
with precision, beyond satisfaction.
CORE VALUES

SOCIAL EVENTS
• Birthday Parties
• Retirement
parties
• Wedding
• Reunion
• Baptism
• Debut
• Grand openings
• Burial
SERVICES OFFERED
CORPORATE
EVENTS
• Seminars
• Convention
• Conferences
• Meetings
• Awarding
ceremonies
SERVICES THROUGH
PARTNERSHIP
• Venue set-up and
styling
• Food and
Beverage Catering
• Entertainment
• Souvenir items
and giveaways
• Invitations
• Hair and make-up
• Lights and sound
system

ORGANIZATIONAL CHART
NOLLIE BOY D. JERSON, MBA
Event Director
GLORY CALDINGON, MSHM
Assistant Director
JOYDA KAWIS, MBA
Marketing Manager
DIYAH ALEJANDRINO, MSHM
Event Planner
JAYMEE OS-AG, CPA, MBA
Finance Manager

• The EXECUTIVE DIRECTOR of EVidENT Gurus. He is a graduate of Bachelor of
Science in Office Administration (Magna Cum Laude) at Kalinga State University in
2014. A holder of Master in Business Administration at Saint Paul University
Tuguegarao. He is a Licensed Professional Teacher and a CS-Professional
Passer. He is a holder of the following National Certificates: NC II in Food and
Beverages Services; NC III in Bookkeeping; and NC III in Events Management
Services. He decided to change his career by opening the EVidENT Gurus in
2016. Since then, he has been invited to many training and workshops on Event
Management in the province. He has been personally involved in creating,
developing, and managing numerous corporate and social events in Kalinga.
STAFF PROFILE

He is a hands-on-hearts-on owner; hence he performs roles in the company:
• Monitor the progress of the planning and execution of each task that has to do with
the event.
• Provide recruitment and training/coaching for her subordinates.
• Development of general event management policies.
• Supervision of the production process of an event.
• Plan event from start to finish according to requirements, target audience, and
objectives.
• Come up with suggestions to enhance the event’s success.
• Coordinate all operations.
• Supervise all staff (event coordinators, caterers etc.)
• Approve all aspects before the day of the event.
• Ensure event is completed smoothly and step up to resolve any problems that might
occur.
• Analyze the event’s success and prepare reports.

• She is the ASSISTANT DIRECTOR of EVidENT Gurus. A graduate of Bachelor of
Science in Tourism Management major in Airlines and Hotel Operations at Centro
Escolar University-Manila. A holder of the following National Certificates: NC II in
Tourism Promotion Services, NCIII in Event Management Services, NC II in
Housekeeping, and NC III in Food and Beverages Services. She has worked as
Events Manager in Marco Polo Hotel Cebu for seven years; it was there that she
gained enough experience in the management of conferences and corporate
events. At first, she was just an on-call Assistant Event Director, but she decided to
be part of the company full time.
STAFF PROFILE
GLORY ANN CALDINGON, MSHM

She is also a consultant of some events companies in Tuguegarao City, Cagayan. In the company she:
• Ensures that health and safety regulations are strictly observed, recorded, and archived,
monitoring the quality of the product and service provided.
• Prepares detailed proposals for events (including timelines, venues, suppliers, legal obligations,
staffing, and budgets).
• Assists the events coordinator in all event productions.
• Assists users of facilities by providing requirements concerning technical, security, and/or other
conditions; assists in problem resolution and answers questions; refers to the appropriate
department when unable to respond.
• Assists in developing and scheduling event staff per specifications; oversees assigned staff or
operations.
• Attends events to assist with the facilitation of operations and responds to emergencies, problems,
etc.; ensures assigned aspects of events are implemented and controlled according to plans.
• Maintains records on event activities, progress, or status.
• Maintains facility or event calendars, updating as necessary.

• The EVENT PLANNER of EVidENT Gurus. She is a graduate of Bachelor of
Science in Hotel and Restaurant Management at the Trinity University of Asia in
her undergraduate. A holder of Master of Science in Hospitality Management at
Saint Paul University Tuguegarao. A holder of multiple National Certificates: NC II
and III in Food and Beverages Services, NC II in Tourism Promotion Services, NC
II in Housekeeping, NC III in Barista, and NC III in Event Management Services.
She is Restaurant Manager of YUM Co. International for five years; a company
that delivers quality and excellent service. YUM Co. manages KFC, Sbarro, Mister
Donut, Tokyo Tokyo, and many more.
STAFF PROFILE
DIYAH GUWEN ALEJANDRINO, MSHM

She will work closely on the following:
• Event planning, design, and production while managing all project delivery elements within
time limits.
• Liaise with clients to identify their needs and to ensure customer satisfaction.
• Provide feedback and periodic reports to stakeholders.
• Propose ideas to improve provided services and event quality.
• Organize facilities and manage all event’s details such as decor, catering, entertainment,
transportation, location, invitee list, special guests, equipment, promotional material etc.
• Ensure compliance with insurance, legal, health, and safety obligations.
• Proactively handle any arising issues and troubleshoot any emerging problems on the event
day.
• Conduct pre-and post-event evaluations and report on outcomes.
• Event planning, design, and production within time limits.
• Working with clients to identify their needs and ensure customer satisfaction.

• She is the Finance Manager of EVidENT Gurus. She is a Certified
Public Accountant. A graduate of Bachelor of Science in Accountancy
at the University of Saint Louis Tuguegarao. She graduated Master
in Business Administration at Kalinga State University. She holds
National Certificates in NC III in Bookkeeping and NCII in Event
Management Services.
STAFF PROFILE
JAYMEE OS-AG, CPA,MBA

Specifically, she will closely work with the following:
• Prepares business activity reports, financial statements, and forecasts.
• Make sure financial, legal requirements are met.
• Develops financial reporting systems.
• Find ways to reduce or maintain costs by studying financial reports and business process.
• Analyzes market trends to discover business opportunities and maximize profits.
• Aids management in financial decisions.
• Maintain up to date financial system knowledge.
• Collects, interprets, and reviews financial information.
• Predicts future financial trends.
• Reviews, monitors, and manages budgets.
• Develops strategies that work to minimize financial risk.
• Analyzes market trends and competitors.

• She is the Marketing Manager of EVidENT Gurus. She is a Bachelor of Science in
Business Administration major in Marketing Management graduate at Cagayan
State University. She also finished her Master's Degree in Business Administration
at Kalinga State University. She holds the following National Certificates: NC III in
Bookkeeping, NC III in Events Management Services, and NC II in Tourism
Promotion Services. She worked as a Promotions & Marketing Assistant of
Shangri-La Hotel, Singapore, for eight years. Advertising, promotions, and
marketing managers plan programs to generate interest in a product or service are
her expertise.
STAFF PROFILE
JOYDA M. KAWIS, MBA

She is keen to ensure that clients get the most out of their events. It is her primary duty to:
• Develop effective promotional strategies for a range of events and activities
• Respond to inquiries and correspondence
• Implement marketing and advertising strategies, plans, and objectives
• Keep promotional materials ready
• Assist the Program and Venue Coordinator
• Develop effective promotional strategies for a range of events and activities.
• Send promotions through direct mail, inserts in newspapers, Internet advertisements, in-store
displays, product endorsements, or other special events.
• Determine the length and timing of promotions.
• Market promotions to various businesses.
• Use social media sites such as LinkedIn, Twitter, and Facebook to promote the event.
• Plan advertising campaigns.
• Oversee media buying

EVENT BRIEF
Client Name EDUARDO T. BAGTANG, CPA, DBM
SUC President III
Kalinga State University
Event Type 2-day Student Seminar
Date/s August 20-21, 2021
Aim of Event This seminar's holding is to keep our students updated and
enhanced with the current trends (knowledge and skills) that our
resource speakers will impart. We believe that with our speakers'
expertise and caliber, our students will learn new paradigms,
mindsets, and innovative approaches that will enable them to cope
with the challenges and recognize opportunities in the face of new
normal in the educational setting.
Theme “The Challenge of Change in the New Normal Setting”
No. of Attendees 100 Students
Venue Davidson Hotel, Bulanao Tabuk City, Kalinga, 3800
Budget Php 129,120.00

EVENT BRIEF
Event Needs Details
Venue Capacity 250 participants
Duration Two days (16 hours)
Speakers Day 1
Speaker: Eric A. Paloy, MIT
Instructor 1, Kalinga State University
Topic: “Technological Change: Opportunities and Challenges”
Day 2
Speaker: Norfredo M. Dulay, Ph.D
Professor 6, Kalinga State University
Topic: “Leadership Challenges in Change Intervention”
Socials/Promotion Care through the EVidENT Gurus staffs
Catering C/o Davidson Hotel
Funding Sponsored by Kalinga State University
Technical and Security C/o Davidson Hotel
Medics C/o Davidson Hotel

• This seminar is purposely and exclusively intended to some
selected students in the College of Business Administration
and Accountancy, Kalinga State University, Dagupan
campus where it offers three academic programs namely,
Bachelor of Science in Office Administration, Bachelor of
Science in Business Administration major in Financial
Management, and Bachelor of Science in Accountancy.
This seminar will be implemented during the First Semester
of the School year 2021-2022, which falls on the month of
August.
EVENT CONCEPT

• It is a 2-day seminar on August 20-21, 20201 at Davidson, Hotel
with the theme “The Challenge of Change in the New Normal
Setting” which will be elaborated on by the chosen experts in their
field of specialization. Students shall be able to grasp knowledge
on “Technological Change: Opportunities and Challenges” and
Challenges” and “Leadership Challenges in Change Intervention,”
which we believe are necessary and timely for them to be
empowered as they faced the new academic environment. This
seminar is sponsored by the Kalinga State University from its
Student Development Fund; thus, no registration fee is collected
from the student-participants.
EVENT CONCEPT

January 18, 2021
EDUARDO T. BAGTANG, CPA, DBM
SUC President III
Tabuk City, Kalinga
Dear Dr. Bagtang:
Greetings of good health and prosperity!
It is with great pleasure and privilege for choosing EVidENT Gurus as your partner in carrying out your
University’s mandate in providing seminars to your dearest students. On August 20-21, 2021, the seminar
will be held at Davidson Hotel, Bulanao, Tabuk, Kalinga, with the theme “The Challenge of Change in the
New Normal Setting.”
This seminar aims to keep our students be updated and enhanced with the current trends (knowledge and
skills) that our resource speakers in the persons of Eric A. Paloy, MIT, Instructor of Kalinga State
University who will be sharing on “Technological Change: Opportunities and Challenges” and Norfredo M.
Dulay, Ph.D, Professor of Kalinga State University who will be talking about “Leadership Challenges in
Change Intervention”.

With our speakers' expertise and caliber, our students will learn new paradigms, mindsets, and
innovative approaches that will enable them to cope with the challenges and recognize
opportunities in the face of new normal in the educational setting.
Together with this cover letter, we enclose the proposal that outlines the event's particulars and
management plan. The proposal covers the project and timeline, scope of work and
responsibilities, and break down of fees. A detailed, follow-up proposal that underlines the
specifics of the event tentative, costing and other related matters will follow upon conclusion of
the preliminary discussion.
If there are additional inquiries concerning the matter mentioned above, I will appreciate it
much if you contact our Event Planner, Ms. Diyah Guwen A. Alejandrino, through her mobile
digits 0926-9270-155.
Thank you and more power.
Truly yours,
Event Director, EVidENT Gurus

July 1, 2021
NORFREDO M. DULAY, Ph.D
Professor 6
Tabuk City, Kalinga
Dear Dr. Dulay,
Greetings of good health and prosperity!
The EVidENT Gurus will be holding a 2-day seminar with the Kalinga State University, Dagupan
Campus Students with the theme “The Challenge of Change in the New Normal Setting” on August
20-21, 2021, at Davidson Hotel, Bulanao, Tabuk, Kalinga, 3800.
This seminar aims to keep the students be updated and enhanced with the current trends
(knowledge and skills), which will equip them as they face the “new normal” situation.
In line with this, may we request you to grace our event by serving as a Resource Speaker and
discussing “Leadership Challenges in Change Intervention” during the said seminar.

With your expertise and caliber, the students will learn new paradigms, mindsets, and
innovative approaches that will enable them to cope with the challenges and recognize
opportunities in the face of new normal in the educational setting.
Together with this cover letter, we enclose the program of activity for your perusal.
Suppose there are additional inquiries concerning the matter mentioned above. In that
case, I will appreciate it much if you will contact our Event Planner, Ms. Diyah Guwen A.
Alejandrino, through her mobile digits 0926-9270-155.
Thank you and more power.
Truly yours,
Event Director, EVidENT Gurus

• Mr. Eric A. Paloy is a faculty member at Kalinga State University from the year
2014 to the present. He finished his Bachelor’s Degree in Information Technology
and Master’s Degree in Information Technology at the University of the Cordilleras
in Baguio City. He is taking up his Doctor’s Degree in Information Technology at
Saint Paul’s University, Tuguegarao. He earned his Professional Education Units
at Saint Tonis College, Bulanao, now; he is a Licensed Professional Teacher. He
holds a designation as the ICT Chairperson at Kalinga State University. He is a
dedicated and committed educator and also an active researcher and extensionist.
ERIC A. PALOY, MIT
ABOUT THE SPEAKER

• Dr. Norfredo M. Dulay is a Professor 6 at Kalinga State University. He finished
Bachelor of Science in Political Science (Cum Laude). He graduated Doctor of
Philosophy in Community Development last 2010. at Kalinga-Apayao State College.
He served Kalinga State University for 20 years with passion, dedication, and
commitment. He teaches both undergraduate programs and graduate studies. He was
the former Dean of the College in Liberal Arts, where he initiated and spearheaded the
BS-Social Work offering. He is an active researcher and extensionist. He even
presented his research outputs in local, national, and international conferences and for
a. He served as an accreditor by the Accrediting Agency of Chartered Colleges and
Universities in the Philippines (AACCUP), Inc.
NORFREDO M. DULAY, PHD
ABOUT THE SPEAKER

• The Davidson Hotel and Restaurant is situated along Provincial
Highway, Purok Datu, Bulanao Tabuk City, Kalinga. It is one of
the famous hotels in the province. The Chief Executive Officer is
Mr. Chris Davis Bayle Ng, the President is Mr. Chris Gary B. Ng,
and the Manager is Mrs. Hazel D. Lumiqued. It envisions
becoming the premier service provider with a progressive
stance on sustainable tourism, culinary innovation, and
culturally sound event management in Kalinga province. Its
mission is to provide good hotel and restaurant products and
services to local and foreign clients in support of the sustainable
tourism efforts of Kalinga province.
EVENT VENUE

• The Davidson Hotel and Restaurant can accommodate all business,
pleasure travelers, and guests. It has blossomed into one of the major
venues for seminars, conferences, weddings, and other banqueting
functions in Tabuk City, Kalinga. Their rooms and convention halls have
been cheerfully friendly, decorated, and freshly accommodated. All rooms
include air conditioning, cable television, and lots of other amenities.
Guests enjoy free-flowing coffee at our famous coffee shop. The Davidson
Hotel and Restaurant is ready to satisfy your entire hotel and convention
needs.
• They have twenty-three (23) standard rooms, seven convention halls with a
total accommodation of a capacity of 400 pax, and a swimming pool, fitness
gym, souvenir shop, wine bar, coffee shop, restaurant, and a printing press.
The hotel's interiors emit a cozy and homey ambiance, and their menu
offers a range of cuisine from traditional Filipino to continental dishes. The
room rack rates are quite reasonable, ranging from a low of Php 1,200/day
to a maximum of Php 2,500 for the executive rooms. The staffs are well
trained, and the owner is quite hospitable that one will feel at home.
EVENT VENUE

2-day Seminar
Theme: “The Challenge of Change in the New Normal Setting”
EVENT PROGRAM
DAY 1
August 20, 2021
Time Activity Person Responsible
7:30-8:30AM Registration and Arrival of Participants Facilitators
8:30-9:00 AM  Opening Prayer
 National Anthem
 Welcome Message
 Recognition of Participants
 Presentation of the Rationale and Objectives of the
Activity
KSU Student
KSU Student
Dr. Eduardo T. Bagtang
Mr. Jonathan Belandres
Campus Administrator
9:00-10:30 AM “Technological Change: Opportunities and Challenges” Eric A. Paloy, MIT
Instructor, Kalinga State University
10:30-10:50AM Snack Break
10:50-12:00PM Continuation of lecture Eric A. Paloy, MIT
12:00 NN Lunch Break
1:00 – 3:00PM Continuation of lecture Eric A. Paloy, MIT
Ice Breaker

EVENT PROGRAM
3:00-3:20PM Snack Break
3:20-4:30PM Continuation of lecture Eric A. Paloy, MIT
4:30-5:00 PM Open Forum
Summary of the Activity
Feedback from Participants
Awarding of Certificate
Students
Speaker
Facilitators
Three (3) Participants
KSU President/Campus Administrator
DAY 2
August 21, 2021
Time Activity Person Responsible
7:30 – 8:00 AM Registration and Arrival of Participants Facilitators
8:00- 8:30AM Opening Prayer
Recap of the Previous Day Lectures and Activity
Facilitator
Volunteer Participant
8:30 – 10:30AM “Leadership Challenges in Change Intervention” Norfredo M. Dulay, Ph.D
Professor 6
10:30-10:50AM Snack Break
10:50-12:00PM Continuation of lecture Norfredo M. Dulay, Ph.D
Professor 6
12:00-1:00 PM Lunch Break

EVENT PROGRAM
1:00-3:00 PM Continuation of the topics: “Leadership
Challenges in Change Intervention and
Navigation”
Workshop
Norfredo M. Dulay, Ph.D
Professor 6
Ice Breaker
3:00-3:20PM Snack Break
3:20-4:30 PM Continuation of lecture Norfredo M. Dulay, Ph.D
Professor 6
4:00-5:00 PM Open Forum
Feedback from Participants
Completion of Activity Satisfaction Feedback Forms
Awarding of Certificate
Closing Remarks
Facilitators
Three (3) Participants
KSU President/Campus
Administrator
Mrs. Ruth Ann Aquino
CBAA Dean
Master of Ceremony: Jonalyn Walay

DAVIDSON HOTEL AND RESTAURANT
Keyla Hall with capacity of 250 guests
Located at Bulanao, Tabuk City, Kalinga
CATERING INCLUSIONS:
• Free banquet facilities and set up of buffet station with simple arrangement
• Fine table linen and flower centerpieces following clients theme and concept.
• Set up of two buffet tables
• Includes coffee, rice and service water
Catering cost ₱54,000.00 for 2 days
• 100 participants X 60.00/snack (AM/PM) = ₱ 24,000.00
• 100 participants X 150.00/lunch = ₱ 30,000.00
CATERING PACKAGE

• This document as a binding contract between Mr. CHRIS GARY B. NG hereinafter known
as the President of Davidson Hotel and Restaurant and Mr. NOLLIE BOY D. JERSON
known as Event Director of EVidENT Gurus.
PURPOSE:
• The purpose of this memorandum of agreement is to document agreement for the orderly
use of Davidson Hotel and Restaurant as the event venue of the seminar that will be
organized by the EVidENT Gurus.
VENUE/CATERING CONTRACT
Event: 2-Day Seminar Event Date: August 20-21, 2021
Start of Event: 8:00 AM – 5:00 PM Contact Person: Nollie Boy D. Jerson
Organizer: EVidENT Gurus Contact #: 09269270155
Venue: Davidson Hotel and Restaurant No. of Pax: 100
Type of Set-up: Banquet style
(Buffet lunch, Plated Snack)
Hall: Keyla Hall
AM Snacks (Php 60.00 per head) Day 1: Spaghetti and Coke
Day 2: Pancit and Pepsi
Lunch Buffet (150.00 per head) Day 1: Fried Chicken and Chopseuy
Day 2: Nilagang Baboy and Fried Bangus
PM Snacks (60.00 per head) Day 1: Burger and Iced Tea
Day 2: Macaroni Salad and Pineapple Juice

TERMS AND CONDITIONS:
• The EVidENT Gurus Company will pay the Davidson Hotel the total amount of ₱74,000.00. Upon signing of this
contract the client will pay 60% of the total cost amounting to ₱44,400.00. The remaining balance amounting to
₱29,600.00 shall be paid a week before the actual event.
• If the venue owner cancels within 8 days before the event the planner will be refunded the original fee.
• In the event of a no-show on your behalf, we will bill your company for the cancellation fee.
• If the planner cancels, he will either provide a subtitle planner or refund the full fee, minus the cost of un-
refundable deposits.
• Set-up/Staging venue area.
• Purchase order should be given the day of the event.
• Assisting in the event preparation
• Should you require any audiovisual equipment, please let me/us know as soon as possible.
• A deposit in full, valid credit card number, or completed direct bill application must be provided to the hotel one
week before the event takes place for guarantee purposes.
• The food will be served according to the agreements of the host, planner and the catering.
• Davidson Hotel and Restaurant reserves the right to inspect and control all functions. The Hotel is not responsible
for loss or damages to any samples, displays, properties, or personal effects brought into the Hotel.
• The host will not enter to any contracts in behalf of the planner without the planner’s knowledge and consent.

THIS AGREEMENT is made as of the 1st day of January, 2021 between Mr. Nollie Boy D. Jerson,
as the Event Director of EVidENT Gurus located at Dagupan, Tabuk City Kalinga and Kalinga State
University located at Bulanao Tabuk City Kalinga represented by the University President, Dr.
Eduardo T. Bagtang referred to us as the client.
RECITALS
WHEREAS, the company is organizing Seminar Event which will be held on 20-21st day of August,
2021 at Davidson Hotel and Restaurant, Bulanao, Tabuk City, Kalinga.
1. SERVICE OFFERED BY THE PLANNER
• Event planner will be in-charge to look for a venue.
• Event planner will be in-charge to look for caterer.
• Event planner will be in-charge of the program.
• Event planner will be in-charge to look for the speakers.
• Event planner will be in-charge of the tarpaulin.
• Event planner will be in-charge of the tokens and garlands.
• Event planner will be in-charge of the invitations.
• Event planner will be in-charge of the activities.
EVENT PLANNER CONTRACT

2. IN CONSIDERATION OF PAYMENT
• The client will pay the Event Director Company represented by Mr. Nollie Boy D. Jerson the total amount of
₱129,120.00. Upon signing of this contract the client will pay 60% of the total cost amounting to ₱77,472.00. The
remaining balance amounting to ₱51,648.00 shall be paid a week before the actual event.
3. PROPERTY DAMAGED EQUIPMENT LOSS
• Client shall responsible for personal injury, or property damaged caused by Client, Client’s agents or guest.
4. PERSONAL ITEMS
• Client shall be responsible for all items of client’s guests/participants. Benchmark the venue or other things. The
company shall not be liable for missing, lost or stolen items.
5. DATE CHANGES
• The clients agreed that in case the date changes for the event any expenses included are responsibility of the
client.
6. CANCELATIONS
• In the cancelation of the event, all payments made to date are non-refundable.
7. TERMS/TERMINATION
• This agreement will be automatically terminated upon completion of the service required by this letter of agreement

EVENT BUDGET
Particulars Inclusions Amount
VENUE  2 days rental of the Keyla Hall.
 Hall for 16 hours
 Set up the event and clean up after
the event
 Fully set up and decorated hall
 Fully decorated stage
 Lights and sounds equipment
 Internet connection
 2 attending staffs
20,000.00
CATERING  We provide tables (our tables are five
people each).
 We will also be setting a table and
buffet table with up to eight chafing
dishes, a gift table, and a coffee table
station.
 Overflowing coffee
 Free wide parking space
 100 guests X 60.00/snack (AM/PM)
 100 guests X 150.00/pax for the
lunch
54,000.00

INVITATION/PROGRAMME
/TARPAULIN/KITS
 Procurement of board paper for
certificates
 Certificate frames for the speakers
 Design, printing, distribution of
certificates, program and
communication letters and
tarpaulins
 Kits of participants
10,000.00
TOKENS AND GARLANDS  Kalinga Products 2,100.00
HEALTH SANITATION MATERIALS  Procurement of Face mask and
alcohol
1,500.00
HONORARIUM  Professional Fee/Honorarium of the
two speakers
20,000.00
SUB TOTAL 107,600.00
20%PROFESSIONAL FEE 21,520.00
TOTAL BUDGET ₱129,120.00
EVENT BUDGET

MAY before the event
EVENT CHECKLIST
YES NO TASK
Meet the client.
Make proposal
Signing of contracts
Venue selection: ocular inspection (CR, Entrance/Exit, Stage, Parking
space, Lights and Sounds)
Catering: Menu selection (Appetizer, Main Entrée, Dessert, Beverage)
Decoration: Select decoration appropriate for the event
Design and Create invitation designs
Print the invitation, program, etc.
Invitation distribution

JUNE before the event
EVENT CHECKLIST
YES NO TASK
Invitation distribution
Confirm and finalize with the venue and catering
Secure light and sound in need of the event
Confirm staff for each aspect of the event
Review needs for signs and directional, etc.
Select gift tokens for the speakers
Buy garlands for the speakers

EVENT DAY (AUGUST)
EVENT CHECKLIST
YES NO TASK
Supervise and monitor event flow
Check venue, sound system, and lighting
Check food and beverages
Check the venue decoration
Check the program
Check the refreshments set up
Check the health sanitation materials of participants (face mask)

POST EVENT
EVENT CHECKLIST
YES NO TASK
Send thank-you notes
Check all equipment and pack up
Handle invoice
Hold post-event meeting with key players
Send pictures/mementos to clients
Lost and found items
Collect photos and feedback
Wrap meeting or email
Update website

EVENT TIMELINE
Event Timeline Assigned to Name & Contact
Number
Status Start Date Due Date
1. Meet the Client
 Take note of the client’s
suggestions
Nollie Boy D.
Jerson & Glory
Ann Karen
Caldingon
091122333456
Confirmed May 1, 2021 May 1, 2021
2. Make Proposal
 Let the client see the
proposal
 Make sure the client
agree to the proposal if
not get her/his
suggestions.
 Finalize the proposal with
the client.
Nollie Boy D.
Jerson & Glory
Ann Karen
Caldingon
091122333456
3. Presenting the proposal to
the client.
Nollie Boy D.
Jerson & Glory
Ann Karen
Caldingon
091122333456
4. Signing of the contract with
the client
 Prepare the contract
 Let the client sign the
contract
Nollie Boy D.
Jerson & Glory
Ann Karen
Caldingon
091122333456

EVENT TIMELINE
5. Selecting venue and caterer Diyah Guwen
Alejandrino
Davidson Hotel &
Restaurant
09757577123
Confirmed June 2021 June 2021
6. Contact Venue and Catering
 Venue selection
 Decoration
 Select decoration
appropriate for the event.
 Catering
 Menu selection
 Ocular inspection
 CR
 Stage
 Parking area
 Lights and sounds
Diyah Guwen
Alejandrino and
Joyda M. Kawis
Davidson Hotel &
Restaurant
09757577123
7. Tokens & Garland
 Choose and buy tokens
for the speakers
Diyah Guwen
Alejandrino and
Joyda M. Kawis
Kinwa Ethnica and
Handcraft
09269270167
8. Communication letters
 Prepare letter of
invitation to speakers
 Distribution of letter to
the concerned
individuals
Glory Ann Karen
Caldingon
Concerned Individuals Confirmed June 2021 June 2021

EVENT TIMELINE
9. Certificates and Tarpaulins
 Design and print tarpaulin for the
seminar
 Design and print certificates for
the speakers, participants and
host.
Diyah Guwen
Alejandrino and
Joyda
M. Kawis
Kalinga Printing Press
09104484567
Confirmed July 2021 July 2021
10. Follow up/Reconfirmation
 Confirm and finalize with the
venue
 Confirm the attendance of the
speakers
 Confirm the number of participants
Diyah Guwen
Alejandrino
Davidson Hotel & Restaurant
09757577123
Dr. Lher Palabay
Dr. Norfredo Dulay
Confirmed August 1, 2021 August 2 2021
11. Event set-up
 Check the to-do list to determine
all tasks are complete
 Unpack seminar kits and supplies
making sure nothing is missing
 Check venue set-up and
decorations
 Pin the tarpaulin in the stage
 Deliver materials to venue site
All EVidENT Gurus
Team members
Davidson Hotel & Restaurant
09757577123
Confirmed August 20, 2021 August 20, 2021
12. Event day
 Check venue, sound systems.
lighting and other equipment
 Prepare attendance of the
participants
 Check the foods
All EVidENT
Gurus
Team members
Davidson Hotel
& Restaurant
09757577123
Confirmed August
21, 2021
August
21, 2021

RISK MANAGEMENT PLAN
PARAMETER POSSIBLE RISK CONTINGENT
SPEAKERS  Unavailability of the speaker  Invite another speaker
 Communicate with the speaker
ahead of time if he/she is available
on the scheduled date of the event
FOOD  Some participants are sensitive to
the dishes being served
 Some are choosy when it comes to
food preferences
 Offer them food alternatives
TIME MANAGEMENT  Some speakers arrived late
 Students arrived late
 Remind them of the time of the event
a day before
 Update the website or post a
reminder online.
WEATHER  Bad weather condition  Look for a venue suitable for bad
and good weather
FOOD SERVICE  An improper serving of foods  Re-brief the staffs or the committee
on food to serve the food correctly
VENUE MATERIALS  Weak internet connection  Bring back-up such as Pocket wifi
POWER SHORTAGE  Unexpected brownout  The generator should be installed in
the venue
TECHNICAL  Lights, sounds, and equipment like
microphone, speakers, etc.
 Ensure that the equipment in-charge
always stand-by and has extra or
back-up equipment.

To prevent the spread of the coronavirus and maximize the safety of our participants and speakers, we made this
protocol. We will continue to monitor the developments closely and if we deem this necessary, we will change our
protocols.
• 1. All employees are familiar with this protocol and have to follow the guidelines.
• 2. Participants of the seminar are obliged to wear a face mask and/or face shield in the hotel's public space.
• 3. Participants who show symptoms ( i.e. fever, colds) cannot enter or come inside the hotel for safety
precaution.
• 4. We expect our guests/participants to disinfect their hands as soon as they enter the hotel premises.
Disinfections points are available at the main entrance.
• 5. Wash your hands often with soap and water for at least 20 seconds.
• 5. A maximum of 5 persons are allowed in the restrooms at any given time.
• 6. Use an alcohol-based hand sanitizer with at least 60% alcohol if soap and water are not readily available
• 7. Participants should wash their hands or sanitize their hands once an hour.
• 8. The set-up of the hall follows 1.5 meters of social distancing among the participants.
• 9. In every round table, there must only be five participants to follow social distancing.
EVENT PROTOCOL

TITLE OF SEMINAR: The Challenge of Change in the New Normal Setting
Date/Venue of Seminar: August 20-21, 2021, at Davidson Hotel, Bulanao, Tabuk City, Kalinga
Participant’s Gender: ____M ____F
Age Range: _____ 21 &below _____ 22 to 34 _____35 & above
Instruction: Please rate the items below using the following scale: (1) Highly Dissatisfied, (2) Dissatisfied, (3) Neutral, ( 4) Satisfied, (5) Highly Satisfied.
Rest assured your answers will be held in confidence.
EVENT EVALUATION FORM

• Lher Verell Palabay is a faculty member at Don Mariano Marcos State University. He
graduated with his Doctorate Degree in Business Administration (Magna Cum Laude) at
Colegio de San Juan de Letran last 2018. He is the Vice-President of the Philippine
Association of Administrative Professionals and educators in Office Administration, INc.
(PAAPEOAI) for North Luzon. He is the OIC Dean of DMMSU, College of Management,
now the Program Chairperson of the Bachelor of Science in Office Administration at the
same university. He teaches both undergraduate and graduate programs at DMMSU. He is
a dedicated and committed professor and also an active researcher and extensionist.
LHER VERELL PALABAY, DBA
SPEAKER

• Mrs. Karen Razelle Mina Duyan is a faculty member at Kalinga State University. She
obtained her Bachelor’s degree in Commerce major in Entrepreneurship from the
University of Sto. Tomas (UST), Sampaloc, Manila, and her Masters in Public and
Business Management major in Business Administration at FL Vargas College
Tuguegarao City, Cagayan. She finished 75 credit units in Masters in Business Law
major in Commercial Law at Curtin University and 25 credit units in Masters in
Professional Accountancy at Edith Cowan University, both in Western Australia. She is
currently enrolled in St. Paul University, Tuguegarao City, Cagayan, with few units left
in Doctor of Business Management. She is a Licensed Professional Teacher and a
practicing Entrepreneur. She conducts educational researches and extension activities.
She teaches introductory and major Entrepreneurship subjects both at the Graduate
school and Undergraduate level professional.
KAREN MINA DUYAN, MPBA
SPEAKER

THANK YOU FOR LISTENING 
“Desire is the key to motivation, but it’s determination
and commitment to an unrelenting pursuit of your goal --
a commitment to excellence -- that will enable you to
attain the success you seek.”
-Mario Andretti
THOUGHT TO PONDER

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