Ronald florendo nc3 evm

Magsaysay District, Talugtug, 3118, Nueva Ecija
www.facebook.com/kingseventscompany | 0915-658-0754 |kingsevents2014@yahoo.com
COMPANY PROFILE
ABOUT US
King’s Events owned and managed by King’s Events Company. It is established and
registered under the Securities and Exchange Commission on May 15, 2014. Owner and lead
planner Ms. Bea Grana born and raised in Talugtug, Nueva Ecija, has been planning and organizing
corporate events full time since 2008 and that’s over 200 events and counting. Ms. Grana studied
Event and Venue Management at the University of Luzon and it’s her first time to expose to event
planning industry. After finishing the course she works full time as a lead planner to the well-
known company of her Professor’s friend. She has a unique and extraordinary talent in organizing
and planning events so that she was recommended to become part of her Professor’s friend
company.
After 3 years of being a lead planner she resigned to her boss company and wanted to put
up her own. Her generous boss helps her in everything she need and also offer a partnership. Ms.
Grana grab the opportunity to become the best and well known company and put up the King’s
Events Company in partnership of her boss Mr. Gregor Mateo.
King’s Events Company is a full-service event management dedicated to satisfy and
meeting your needs. We specialized in providing our clients with a grandeur service at an
affordable price. We also customize events to match your goal and budget. Quality of service in
organizing events and the priceless commitment of the owners and staff have ensured that our
client’s retention rate is among the highest in the event industry and the urge to serve more than
the client’s expectations is always our top priority.
We offer event and venue management and we also conceptualize and organize
teambuilding activities, school related events, and Christ related events, corporate events and other
private events. King’s Events Company has rendered its services to various and satisfied clients.
Our services are pocket friendly and available throughout the country.

At King’s Events Company, “We Make Events Happen”. Simply select from our pocket
friendly packages that would fit your kind of celebration. King’s Event’s Company serves you the
better but you experience the best.
OBJECTIVES:
 To be one of the best and well-known company in making events in the Philippines.
 To satisfy the changing needs of the society in terms of event services.
 To make every events happen.
VISION
Leading the industry of events management around the nation and providing innovative ways in
order to expand its connections in the global market.
MISSION
Provide outstanding and affordable services that will reach all the clients’ expectation.
VALUES
SERVICES
ENGAGED with
EXCELLENCE and
DEDICATION to
SATISFY clients’ expectations

Proposal Letter

10 November, 2020
MR. ERWIN M. DELA CRUZ
School Principal
St. Francis of Asisi College of Talugtug
Sta. Barbara Talugtug, Nueva Ecija 3118
Dear Sir,
Greetings!
One of your teacher call to inform us about your upcoming celebration of your graduation ball
which entitled: “Graduation Ball: Cap. Gown. It’s Going Down” which challenge us to serve
the future professionals of the country.
King’s Events Company is a full-service event management dedicated to satisfy and meeting your
needs. We specialized in providing different events like debut, wedding and birthday that our
clients with a greatness service at an affordable price. Quality of service in organizing events and
the priceless commitment of the owners and staff have ensured that our client’s retention rate is
among the highest in the event industry and the urge to serve more than the client’s expectations
is always our top priority. We will also make sure the safety of your Graduates, Administrators,
Teachers and Staff as we follow the IATF protocols against COVID-19. The said event gives your
students a chance to come together in what will likely be one of their last times together as a
group. The flow of the program are open for suggestions and creative ideas for us to come up the
final output of the said event.
As what you have mentioned during our consultation, the event is, Graduation Ball on the 26th day
of March 2021, 4:00 pm – 9:00 pm at Crystal Wave Resort, Talavera, Nueva Ecija.
Thank you very much. We are hoping for your positive response.
Respectfully yours,
Mr. Ronald M. Florendo
Owner/Manager
King’s Events

Letter to Supplier

28 November, 2020
Mr. Arwina R. Constantino
General Manager
ARC Flower Shop
Talavera, Nueva Ecija
0998 123 4567
Dear Mr. Constantino
Greetings!
Our Company, King’s Events Company, will be handling an event entitled, “Graduation Ball:
Cap. Gown. It’s Going Down” on March 26, 2021. The said event will be celebrated at Crystal Wave
Resort, Talavera, Nueva Ecija at exactly 4:00 pm.
We are very much pleased with your services and we are looking forward to have a business
partnership with you once again which provide high quality flowers that will surely satisfy our clients.
In this regard, we would like to request price quotation on your packages that may serve our needs.
In addition here are the products that we need:
 A bundle of American Roses (pink, yellow, white and red)
 A round bouquet of Stargazers, Sunflower,
 Hotdog leaves, Greenliner
 Tropical Flowers (Bird of Paradise)
 70 pieces of Corsage for the ladies
 60 pieces Boutonnières for the gentlemen
 40 floral centerpiece (pink, white, orange, and yellow roses)
 2 florists to arrange the flowers
We are looking forwardfor a boundless partnership with you for this event. We are hoping for your
positive response. At King’s Events Company, “We Make Events Happen”. Simply select from our pocket
friendly packages that would fit your kind of celebration. King’s Event’s Company serves you the better
but you experience the best.
Sincerely yours,
Ronald M. Florendo
King’s Events Owner/Manager

Contract to Client

Contract to Client
This contract services enteres into by and between, King’s Events Company, Magsaysay District,
Talugtug, Nueva Ecija, +639156580754. Kingsevents2014@yahoo.com and Mr. Erwin M. Dela
Cruz, School Principal, St. Francis of Asisi College of Talugtug, Brgy. Sta. Barbara, Talugtug,
Nueva Ecija, +639357654321
WITNESSETH:
This contract is made effective as of November 20, 2020 by and between King’s Events Company
and Mr. Erwin M. Dela Cruz. The contract services as an agreement of distribution of services and
compensation in the planning of Graduation Ball, which will be held on March 26, 2021.
PAYMENT
1. King’s Events Company is responsible for full-planning and executing the events. This
includes planning, making appropriate reservation, organizing, handling on logistic and
executing.
1.1 As an event company, the clients agrees to pay the total amount of P300, 000 to us. A non-
refundable deposit of 50% P150, 000 will be made as an initial deposits and a due on the
date that his contract goes into effect.
1.2 The remaining balance of P150, 000 shall be due no later than (7) days prior to the date of
the event. If the balance is not received within the period of time, an interest of 20% of the
remaining balance shall be charged for every week the balance is past due.
DATE AND CHARGES AND CANCELLATION
If there is a change on the date of the event, we will make the best effort possible to
accommodate the new date. The client makes sure to notify us 1 month before the event. The
clients understand that the last minute changes can affect the quality of the event and these
changes are not necessarily the fault of the event company.
2.1 In the cancellation of the event, the client should notify the event company no later than 2
months prior to the planned date. Should the event cancelled after that deadline, we may collect
70% of the amount.
MR. ERWIN M. DELA CRUZ MR. RONALD M. FLORENDO
Client Event Manager
Witnesses:
1. ___________________________ 2. __________________________
Date: _______________

Contract to Supplier

Contract to Supplier
This contract is made effective of November 29, 2028 by and between King’s Events Company
and Mr. Arwina R. Constantino, General Manager of ARC Flower Shop.
1. Item Purchased
Supplier agrees to sell, and the costumer agrees to buy, the following products in
accordance with terms and conditions of their agreement.
Description Quantity Unit/Price Total
American Roses
(pink, yellow, white
and red)
10 bundle 1,000.00 10,000.00
Stargazers
Sunflower
50 pieces
50 pieces
250.00
35.00
5,000.00
1,750.00
Hotdog leaves
Greenliner
5 bundle
10 bundle
300.00
35.00
1,500.00
350.00
Tropical Flowers
(Bird of Paradise)
Heliconia Rostrata
10 bundle
10 bundle
250.00
300.00
2,500.00
3,000.00
Corsage 70 pieces 80.00 4,900.00
Boutonnières 60 pieces 50.00 3,000.00
Floral centerpiece
(pink, white, orange,
and yellow roses)
40 pieces 150.00 6,000.00
Florists to arrange the
flowers
2 person 1000.00 2,000.00
TOTAL ₱40,000.00

2. Product Standard
The supplier should deliver the flowers a day before the event the guarantee the
freshness of it.
3. Damage of Product
If there is any damage when we received the items, the suppliers are the one who in
charge and the King’s Events Company has nothing to do it.
4. Payment
Regarding the payment, the supplier can contact us at our number and email address
above to further discuss the payment.
MR. ARWINA R. CONSTANTINO MR. RONALD M. FLORENDO
Manager of ARC’s Flower Shop Event Manager

Event Brief

EVENT BRIEF
Contact Coordinator Mr. Ronald M. Florendo
Magsaysay District, Talugtug, Nueva Ecija
0916 615 9379
Event Graduation Ball
Theme “Dress to Impress”
Purpose It gives students a chance to come together in
what will likely be one of their last times together
as a group.
Day/Date and Time Friday, March 26, 2021
4:00 pm – 9pm
Location Crystal Wave Resort, Talavera N.E.
Participants/Guest Graduates, Administrators, Teachers and Staff
Invitation We will be distributing to the Graduates,
Administrators, Teachers and Staff 2 weeks before
the event,
With Dress Code
Directional Signage Entrance, Exit, Restroom, Parking Area
Parking Services In front of the venue
Audio/Video AV System including LED and Sound system
Set-up Assigned seating with 4 person each table
Number of Staff 8 Staff
Number of Guest 150 guest
Allotted Budget 315,000.00

Working
Committee

WORKING COMMITTEE
Staff Area Requirement Function
Staff 1 Back of the stage Have the things of the
.
To assist the needs of
the acoustic band and
the emcee
Staff 2 In front of the stage Have the copy of the
programme.
Assist the flow of the
program.
Staff 3 Around the venue Have good
communication.
To assist the needs of
the guest during the
event.
Staff 4 & 5 Entrance Aware and knows the
seating arrangement
Personal data for the
contact tracing
purposes.
To guide the guest to
their seating
arrangement
Staff 6 Parking Can give directions
clearly.
To assist the guest to
the parking area.
Staff 7 Food Can monitor the food. To assist the caterer.
Staff 8 Transportation Van (vehicle) To ensure the safety
of the guest
Staff 9 Sound System Can monitor technical
needs
To assist technical
problem if happened
Note: Always observed social distancing and wear facemask all time

Event Timeline

EVENT TIMELINE
Planning and Preparation November 20, 2020 – March 18, 2021
Selectionof Suppliers November 21 to December 10, 2020
Contract signing to Client (Partial
Payment 50%)
November 20, 2020
Proposal to Suppliers(Quotation) November 28 , 2020
Contract Signing withthe Supplier November 29, 2020
Second meeting with supplier(payment) December 10, 2020
First Meeting with Working Committee December 25, 202
Final Meeting With Client (Payment for
remaining 50%)
January 15, 2021
Final Rehearsal of Graduation Ball
Cotillion
February 21, 2021
Final Meeting with Working Committee March 22, 2021
Ingress March 26, 2021 / 1:00PM -3:00 PM
Egress May 26,2021 / 9:30 – 11:00 PM
Post meeting with working committee March 29, 2021
Post meeting with client March 29, 2021

Detailed Flow of
Programme

DETAILED FLOW OF GRADUATION BALL
TIME FLOW ALLOTTED
TIME
IN
CHARGE
REQUIREMENTS
4:00 to
4:30PM
Arrival of the Graduates,
Administrators, Teachers
and
Staff
30 mins. Staff 4 & 5
Sound System
 Registration of all the
guests for contact tracing
purposes
 Background music
 Guest lists
 Guest Book
 Pen
4:31 to
5:20PM
Entrance of the
Graduates,
Administrators, Teachers
and
Staff
50 mins. Staff 2
Photographer
Pianist & Violin
Singers
Photographer
 Take picture
5:21 to
5:50PM
Preliminaries:
 Opening Prayer
 Philippine National
Anthem
 Panunumpa sa
watawat ng
Pilipinas
 Mission SFACT
 Vision SFACT
 SFACT Hymn
30 mins. Programme Emcees Grad. Ball Programme
Microphone
5:51 to
6:00PM
Welcome Address/
opening Remarks
10 min. Programme Emcees
Mr. Joel Cruz the
College President
Grad. Ball Programme
Microphone
6:01 to
6:10PM
Intermission Number 10 mins. Programme Emcees
Staff 8 technical team
Technical Team
Programme
Wireless Microphone
6:11 to
7:00PM
Dinner 50 min. Staff 5
Programme Emcees
Programme
Wireless Microphone

7:01 to
7:30PM
Funny Moment Film
and a Short Speech and
Toast
10 mins. Programme Emcees
Programme
Wireless Microphone
Technical Team (sound system)
LED
7:31 to
7:35PM
Intermission number 5 mins. Programme Emcees
Staff 8
technical team
Programme
Wireless Microphone
7:36 to
7:45PM
Ball Awards
 Face Of the
Night
 Mr & Ms Grad.
Ball
 Best in Attire
10 mins. Programme Emcees Programme
Wireless Microphone
Sash and Bouquet
7:46 to
8:00 PM
Prophecy speech 20 mins. Programme Emcees
Wireless Microphone
Sound system
8:01 to
8:20PM
Graduation Ball
Cotillion
Staff 8
Technicall team
Wireless Microphone
Sound
8:21 to
8:50PM
Open dance 30 mins. Programme Emcees Programme
Wireless Microphone
Sound System
8:51 to
9:00PM
Closing Remarks/
Closing Prayer
School Principal
Programme
Wireless Microphone

Invitation

INVITATION

Budget Proposal

BUDGET PROPOSAL
SERVICES AMOUNT
GRADUATION BALL VENUE
 Projector & Screen
 Permits
 Parking Fees
 Traffic Enforcers
 Security Guards
 Foot bath
 Thermal scanner
 Alcohol 70%
 Generator Tables and chairs
 Linen, table napkins and skirting
 Catering Equipment (plates, silverware, glassware,
serving platters, etc.)
 Waiters
 Table set up
 5 hours (usage ofthe venue)
P60,000.00
CATERING SERVICES
 Foods for 150 pax
 Sweets or desserts
 Soup
 Canapé
 Beverages
P100,000.00
ENTERTAINMENT
 Reception Acoustic Band
 Singers
 Musicians (Violin, piano)
 Emcee
P20,000.00
VIDEO/PHOTOGRAPHY
 Photographer
 Videographer

 Photo slide show
 Photo Booth
P20,000.00
LIGHTS AND SOUNDS
 Lights for reception
 Spotlight
 Sound system
 Dance Floor Lighting
 Sound electrician
 Wireless microphone
P15,000.00
INVITATIONS
P15,000.00
SOUVENIRS
P25,500.00
FLOWERS AND ARRANGEMENT
 Flower Arrangement: centerpiece, buffet table,
souvenirs table, entrance, welcome signage, and
fountain area
P40,000.00
MEDICAL ASSISTANT (First Aid)
P10,000.00
OTHER ITEMS
 Signage
 Tarpaulin
 Hand sanitizer
 Face Shield
P10,000.00
TOTAL EXPENSES P315,000.00

List of Supplies

LIST OF SUPPLIERS
Company Names Services
Crystal Wave Resort Venue
Jenny’s Catering Services Catering
ARC’s Flower Shop Flowers
Sanggalang’s Digital Film Photography and Videography
Ulzano’s Lights and Sound Light and Sounds
Speakers Choice Master of Ceremony
Gelo’s Printing Press Souvenirs
Medical City First aid

LIST OF ALTERNATIVE SUPPLIERS
Company Names Services
Bahamas Resort Venue
Pujz Catering Catering
Jasmin’s Flower Shop Flowers and Souvenirs
Rommel Garcia Digital Films Photography and Videography
JJ Lights and Sound Light and Sounds
Orators Proprietor Master of Ceremony
Baldovino’s Printing Press Souvenirs
Fronda’s Medical Clinic First aid

Detailed Budget

DETAILED BUDGET
Event: Graduation Ball
Client: Mr. Erwin M. Dela Cruz
Day/Date/Time: Friday/March 26, 2020/4PM
Budget: P315, 000.00
No. of Participants: 150 participants
VENDOR/
LOCATION
SERVICES PARTICULARS AMOUNT TOTAL
Crystal Wave
Resort
Venue  Projector & Screen
 Permits
 Parking Fees
 Traffic Enforcers
 Security Guards
 Foot bath
 Thermal scanner
 Alcohol 70%
 Generator
 Chairs & table
 Linen and table napkin
 Table cloth
 Knives, spoon, fork
 8 waiters
 Table Set-up
60, 000.00
60,000.00
Jenny’s Catering Catering  Food: 150 (450)
 5 dishes:
1. Buttered shrimp
2. Beef broccoli
3. Fish fillet
4. Chicken cordon bleu,
5. Roasted Pork
 Desert:
1. Fruit Salad
2. Blueberry cheese cake
 Soup:
67,500.00
5,000.00
7,500.00

1. Creamy Potato Soup
2. Cream of Mushroom Soup
3. Butternut Squash Soup
 Beverage:
1. Lemonade
2. Pineapple Juice
3. Red Wine
 Canapé:
1. Melon
2. Kiwi
3. Watermelon
4. Cucumber stick
5. Grapes
10,000.00
10,000.00
100,000.00
ARC’s Flower
Shop
Flower
Arrangement
 Fresh Flowers
10 bundles American Roses
(pink, yellow, white and red)
1000/bundle
Stargazers
20 pieces/250
Sunflower
50 pieces/35
Hotdog leaves
5 bundle/300
Greenliner
10 bundle/35
Bird of Paradise
10 bundle/250
Heliconia Rostrata
10 bundle/300
Corsage
70 pieces/80
Boutonnières
P10,000.00
P5,000.00
P1,750.00
P1,500.00
P350.00
P2,500.00
P3,000.00
P4,900.00
P3,000.00
40,000.00

60 pieces/50
Floral centerpiece
40 pieces/150
Florists to arrange the
flowers
2 person/1000
P6,000.00
P2,000.00
Sanggalang’s
Digital Film
Photographers
/Videogrpher
 1 photographer
 1 videographer
 10 minutes high light
videos
 Photo slideshow
20,000.00
20,000.00
Ulzano’s Light
and Sounds
Lights and
Sounds
 2 Spotlights
 Party lights
 Sound system
 2 wireless Microphone
15,000.00
15,000.00
Speakers Choice Entertainment  Master of ceremony
 Acoustic Band
 Singers
20,000.00
20,000.00
Gelo’s Printing
Press
Souvenir  Personalized Planner
150pax/100
 Mugs 150pax/70
15,000.00
10,500.00
25,500.00
Medical City First Aid  Registered Nurse
 Ambulance
10,000.00
10,000.00
National
Bookstore
Other Items  Invitation
150 pcs/100
 Signage
 Tarpaulin
 Hand sanitizer 150/40
 Face Shield 150/10
15,000.00
1,000.00
1,500.00
6,000.00
1,500.00
25,000.00
Total
Expenses
315,000.00
CF 15% 47,250.00
362,250.00
PF 15% 54,337.50

Grand
Total
P 416,587.50
List of Menu

LIST OF MENU
MENU 1 2 3
Jenny’s Catering Jasmin’s Catering Bernard Catering
Services
APPITIZER
/CANAPE
Fruits
- Melon
- Watermelon
- Kiwi
- Grapes
- Cucumber Stick
Thai Chicken Salad - Chicken liver
Mouse
- Prosciutto and
Ricotta
MAIN DISH -Butter Shrimp
- Roasted Pork
- Chicken Cordon
Bleu
- Beef Broccoli
- Fish fillet
- Plain Rice
1.
- Shrimp Tempura
- Fish Fillet
- Roasted Beef
Tenderloin
- Pork Barbeque
- Maple Glazed
Chicken
- Plain Rice
- Grilled Chicken
Breast
- Pan seared Chicken
Thighs with
mushroom
- Oven Roasted
Vegetable
- Lemon Butter Fish
- Pork Steak with
Asparagus
- Plain Rice
SOUP - Creamy potato
soup
-Cream of
mushroom soup
-Butternut squash
soup
- Pumpkin Soup
- Creamy Vegetable
Soup
- Mushroom Soup
DRINKS - Red wine
- Pineapple Juice
- Lemonade
- Water Melon
Shake
- Lemonade
- Water
- Mango Juice
- Strawberry Juice
DESSERT -Fruit Salad
-Blueberry
Cheesecake
- Chocolate Fudge - Cream Cheese
Cake

Risk Management

RISK MANAGEMENT
RISK CAUSE CONTIGENCY PLAN
Power Failure Technical Problem  Stand by
Resort/Sound System
electric generators
Congested Parking Too much vehicles  Ensure the parking
area upon
confirmation of
guests
 Coordinate properly
for estimated guest
vehicle
Running out at Food Large number of
unexpected guest
 Use Contingency
Fund
Sound System Technical Problem  Back up sound
systems services
Lack of Transportation The venue is in far-flung  Stand by private
vehicles
Weather Unexpected rain or storm  Monitor weather
condition
 In case of rain,
proceed to function
Hall
Untoward physical attack
from outsider’s
Drunk too much liquor  Ask Brgy.
Coordinator/ assigned
Task Force for peace
and order
Loss of mobile
communication
No signal; Expired load  Stand by
intercom/radio
Absence of officiating
coordinator
Emergency matter  Before the event
remind/call the
coordinator
 In case of absence,
contact them and ask
substitute

Floor Plan

FLOOR PLAN

Ronald florendo nc3 evm

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