NC III Events management Services Pageant

054, Maharlika Highway, Talugtug, 3118, Nueva Ecija
www.facebook.com/Vegaseventscompany | 0936-923-2294 |vegasevents2009@yahoo.com

COMPAN
Y
PROFILE

>>> ABOUT US
Vegas Events owned and managed by Vegas’s Events Company. It is established
and registered under the Securities and Exchange Commission on September 16, 2009.
Owner and lead planner Ms. Antoinette Miller born and raised in Talugtug, Nueva Ecija,
has been planning and organizing corporate events full time since 2005 and that’s over
200 events and counting. Ms. Miller studied Event and Venue Management at the
University of the Philippines - Diliman and it’s her first time to expose to event planning
industry. After 3 years of being a lead planner, he finally put up a company of her own.
The company started with a partnership with Miss Hernandez, her former employer.
After several years in the industry, Vegas Events Company still proves their
commitment and work with a full-service event management dedicated to satisfy and
meeting your needs. We specialized in providing our clients with a grandeur service at an
affordable price. We also customize events to match your goals and budget. Quality of
service in organizing events and the priceless commitment of the owners and staff have
ensured that our client’s retention rate is among the highest in the event industry and the
urge to serve more than the client’s expectations is always our top priority.
We offer event and venue management and we also conceptualize and organize
teambuilding activities, schoolrelated events, andChrist related events, corporateevents
and other private events. Vegas Events Company has rendered its services to various and
satisfied clients. Our services are pocket friendly and available throughout the country.
At Vegas Events Company, “We Create. You Celebrate.” Simply select from our
pocket friendly packages that would fit your kind of celebration. Vegas Event’s Company
serves you the better but you experience the best.

OBJECTIVES:
 To provide event management services that has not been experienced in the
industry at affordable rates.
 To become premier choice for corporate and government events for event
planning and branding.
 To satisfy the changing needs of the society in terms of event services.
 To be a company admired for its values, and standards to all our clients.
VISION
Vegas Events Company envision to be the biggest event firm in the country with the aim
passage.
MISSION
Vegas Events Company gives you a luxurious yet affordable and memorable events.
VALUES
Continuous Improvement
Creativity
Ethics
Strategic Thinking
Sustainability

PROPOS
AL
LETTER

TO THE
CLIENT
3 July, 2020
Ms. Raine C. Lagmay
Barangay Captain
Villa Felipe, Talugtug
Nueva Ecija
Dear Ms. Lagmay,
We hereby submit a letter of intent to propose for your Lakambini ng Kalikasan 2020
with all your willingness to provide a memorable and unforgettable fiesta. We visualize
that the principal terms of the proposal transactions would be substantially as follow.

Vegas Events Company is a full-service event management dedicated to satisfy and
meeting your needs. We specialized in providing our clients with a grandeur service at an
affordable price. Furthermore, together with this proposal is the commitment to provide
and work with all the necessary decorations, venue, foods, hosts and other materials to
complete the celebration. This letter is not an official contract agreement. All of the terms
and conditions of the proposed transaction would be stated in the Contract Agreement,
to be negotiated, agreed and executed by both parties.
As what you have mentioned during our consultation, the event is, Lakambini ng
Kalikasan 2020 on the 12th day of December 2020, 5:00 pm – 12:00 mn at Villa Asunta
Resort, Villa Felipe, Talugtug, Nueva Ecija.
We are looking forward to work with you and help you in the most awaited and special
day of your Barangay. Please feel free to communicate with us at 0936-923-2294 or visit
or page, King’s Events Company.
Respectfully yours,
MR. ERWIN C. PADUA
Event Director
Vegas Events Company

LETTER
TO
SUPPLIE
R

20 July, 2020
MS. FREYA C. SAN JOSE
Branch Manager – San Jose Cakes and Pastry
Cavite, Guimba
Nueva Ecija
Dear Ms. San Jose,
Greetings of Peace!
Good day! We would like to inform you that your store has chosen to be a supplier of
cheesecakes and Chocolate Fudge on the 12th of December, 2020 Monday because of the
event contractedby ourcompany. The expected Guest ofHonors are40persons.Hereare
the things we will need:
 40 pcs Mango Cheesecake
 40 Boxes of Chocolate Fudge
Kindly inform us the quotation of each item. We are looking forward to a continuous
collaboration to make this event successful. If you have any concern always, please let us
know.
Respectfully yours,
MR. ERWIN C. PADUA
Event Director
Vegas Events Company

CONTRA
CT
TO
CLIENT

CONTRACT TO CLIENT
This is a contract entered into by Vegas Events Company, an event organizing
company and located at Maharlika High Way, Villa Rosenda, Talugtug, Nueva Ecija and
Ms. Raine C. Lagmay, the client located at Villa Asunta Resort, Villa Felipe. Talugtug Nueva
Ecija, on December 12, 2020.
ACKNOWLEDGEMENTS
WHEREAS, the client, Ms. Raine C. Lagmay shall engage the Vegas Events Company as
the Event organizer, an independent contractor, and not as an employee, to perform
certain service on your Annual Personnel Team Building.
NOW, THEREFORE, for and in consideration of the mutual covenants contained herein
and for other good and valuable consideration, the receipt of which is hereby
acknowledged, the King’s Events Company and the client Ms. Raine C. Lagmay.
AGREEMENTS
The Scope and Manner of Services
A. The Vegas Events Company agrees to provide Ms. Raine C. Lagmay, the Barangay
Captain of Villa Felipe, Talugtug, Nueva Ecija. Vegas Events Company agrees to
give service to the Lakambini ng Kalikasan 2020, on 12th of December 2020.
B. The authority of the Event Manager to use the scope and manner of services
commences upon the effective date of this Agreement and terminates upon the
expiration of the term of this Agreement or upon termination of this Agreement,
whichever shall occur first.
C. The Event Managershall not sublicense, transferorassignthe useof thescopeand
manner of services to any person or entity, including sponsors and/or vendors,
without the prior written consent of the client.
Payment for Services Rendered
A. The Vegas Events Company is responsible for full-planning and executing the
events. This includes planning, making appropriate reservation, organizing,
handling on logistic and executing.
B. Ms. Raine C. Lagmay, the client shall pay the Vegas Events Company for services
rendered the total amount of P 450, 000.00. A non-refundable deposit of 50% or
P 225, 000.00 will be made as an initial deposits and due on the date that his
contract goes into effect.
C. The remaining balance of P 225 ,000.00 shall be due no later than (3) days prior
to the date of the event. If the balance is not received within the period of time, an
interest of 10% of the remaining balance shall be charged for every week the
balance is past due.

Changes, Charges, and Cancellation
A. If there is a change on the date of the event, we will make the best effort possible
to accommodate the new date. The client makes sure to notify the event company
20 days before the event. The clients understand that the last minute changes can
affect the quality ofthe event and thesechanges arenot necessarilythe fault ofthe
event company.
B. In the cancellation ofthe event, theclient shouldnotify theevent company no later
than 40 days prior to the planned date. Should the event cancelled after that
deadline, we may collect 70% of the amount.
Applicable Law
The contract shall be governed by the laws of the country. Failure to comply with
the agreements mentioned above shall cause the client to charge another 10% of total
amount.
In witness of the agreement to the terms above, the parties or the authorized
agents hereby affix their signatures.
MR. ERWIN C. PADUA MS. RAINE C. LAGMAY
EVENT DIRECTOR
By:________________________________
Title/Position:________________________
Date:_______________________________
THE CLIENT
By:_________________________________
Title/Position:________________________
Date:_______________________________

CONTRA
CT
TO

SUPPLIE
R

This contract is made effective of July 30, 2020 by and between Vegas Events
Company, Maharlika Highway, Villa Rosenda, Talugtug, Nueva Ecija and Ms. Freya San
Jose - Branch Manager of San Jose’s Cakes and Pastry, Cavite, Guimba, Nueva Ecija
1. Item Purchased
Supplier agrees to sell, and the costumer agrees to buy, the following products in
accordance with terms and conditions of their agreement.
DESCRIPTION QUANTITY UNIT TOTAL
Mango
Cheesecake
40 pcs P 8,000.00 P 32,000.00
Chocolate Fudge 40 boxes P 250.00 P 10,000.00
TOTAL P 42,000.00
2. Product Standard
The supplier should deliver the flowers a day before the event the guarantee the
freshness of it.
3. Damage of Product
If there is any damage when we received the items, the suppliers are the one who in
charge and the Vegas Events Company has nothing to do it.
4. Payment
Regarding the payment, the supplier can contact us at our number and email address
below to further discuss the payment.
MS. FREYA C. SAN JOSE MR. ERWIN C. PADUA
Branch Manager San Jose Cakes and
Pastry, Cavite, Guimba
Event Director

EVENT
BRIEF

EVENT BRIEF
NAME OF EVENT
COORDINATOR
Mr. Erwin C. Padua
Villa Rosenda, Talugtug, Nueva Ecija
0936-923-2294
Facebook: Erwin Constantino Padua
Email: paduaerwin54@gmail.com
EVENT Lakambini ng Kalaikasan 2020
PURPOSE To Promote Women Diversity.
THEME Women Empowerment
CLIENT
Ms. Raine Lagmay
Brgy. Villa Felipe, Talugtug, Nueva Ecija
DAY/DATE & TIME
Saturday
December 12, 2020
5:00- 12:00pm
VENUE AND LOCATION
Villa Asunta Resort
Villa Felipe, Talugtug, Nueva Ecija
PARTICIPANTS/GUESTS
12 Participants
28 Guests
60 Expected Audiences
SET-UP
Assigned seating with 4 person each table (round table) for
indoor activities, Refer to the activity
NO. OF STAFF 8
DIRECTIONAL SIGNAGE
Entrance, Exit, Parking Area, Comfort Room, Emergency
Exits,
ALLOTED BUDGET P 450,000.00

EVENT
TIMELIN
E

EVENT TIMELINE
Contract Signing to Client
(Initial Payment of 50 %)
July 3, 2020
Planning and Preparation July 5, 2020 - December 10, 2020
Selection of Suppliers July 8- September 30, 2020
First Meeting with Suppliers July 12, 2020
Sending of Contract to Suppliers July 18, 2020
Contract Signing to Suppliers July 30, 2020
First Meeting with Working
Committee
August 5, 2020
Second Meeting with Supplier
(Payment)
August 13, 2020
Special Permits (IATF) August 20, 2020
Photo shoot for Ms. Photogenic and
Promotional Video
August 30, 2020
Uploading of Pictures and
promotional Videos
September 12, 2020
Fitting of Long Gown and swim suit October 12, 2020
First Rehearsal October 14, 2020
Final Meeting with Client (Payment
for 50 % Remaining)
November 25, 2020
Final Rehearsal November 27, 2020
Final Meeting with Working
Committee
December 10, 2020
Ingress
December 12, 2020
1:00- 4:30
Egress
December 13, 2020
1:00- 5:00
Post Meeting with Client December 15, 2020
Post Meeting with Working
Committee
December 16, 2020

BUDGET
PROPOS
AL

Event: Lakambini ng Kalikasan 2020 Client: Mr. Rain Lagmay
Budget: ₱ 450, 000.00 Attendees: 100 pax
Day/date/time: Saturday, December 12, 2020, 5:00 p.m to 12:00 mn
Venue
120 Chairs and 20 table
5 tables for catering
Catering
450/head
Food and beverage
Appetizer
Dessert
Utensils
Sanitizers
Foot bath
Thermal Scanner
₱ 42, 000.00
₱ 77, 500.00
Cake and pastries
20 pcs mango Cheesecake
20 pcs Chocolate fudge
₱ 42, 000.00
Make-up Artist ₱ 24, 000.00
Gown Rental
12 swim suit
12 long gown
12 production number shirt
12 promotional shirt
₱ 96, 000.00
Photo/Video
Pre photoshoot/video shoot
Aerial shot
2 led projector
Photo album
₱ 18, 000.00
Light and sound ₱ 15, 000.00
Entertainment
Singer – Gimme 5
Additional 2 hrs
₱ 28, 000.00
₱ 12, 000.00
Printable materials
Invitation
Tarpaulin
Signage
Certificates
Sash
Trophy
₱ 3, 750.00
₱ 1, 500.00
₱ 600.00
₱ 2, 000.00
₱ 12, 000.00
₱ 15, 000.00
Decorations
Flower on the stage
₱ 32, 450.00

Centerpiece
Bouquet of flowers
Fresh Flower Roses
Photo booth
Florist
Total ₱ 421, 800.00
CF 15 % ₱ 63, 270.00
PF 15 % ₱ 72, 760. 50
Grand Total ₱ 557, 830.50

WORKIN
G
COMMIT
TEE

WORKING COMMITTEE
Staff Area Requirement Function
Staff 1 Back of the stage Have the things of
the Candidates.
To assist the needs of
the Candidates.
Staff 2 In front of the stage Have the copy of
the programme.
Assist the flow of the
program.
Staff 3 Around the Venue Have good
communication.
To assist the needs of
the guest during the
event.
Staff 4 Entrance Alert and knows
the seating
arrangement.
To guide the guest to
their seating
arrangement.
Staff 5 Parking Can give directions
clearly.
To assist the guest to
the parking area.
Staff 6 Food Can monitor the
food
To assist the caterer.
Staff 7 Technical
Committee
Monitor all the
Technical Works
To Assist all the
technical works
(Playing of VTR, Sound
System)
Staff 8 Around the Venue Monitor the
Conditions of the
Guest
To assists all the health
conditions of the
guests.

FLOOR
PLAN

LIST OF
SUPPLIE
RS

LIST OF SUPPLIERS
Company Names Services
Villa Asunta Resort
Villa Felipe, Talugtug, Nueva Ecija
Venue
Bermuda’s Catering Services
Guimba, Talugtug, Nueva ecija
Catering
Rosal’s Flower Shop
Guimba Public Market
Flowers and Souvenirs
San Joses Cakes and Pastries
Cavite, Guimba
Cakes and Pastries
Aguila’s Salon
Magsaysay, Talugtug, Nueva Ecija
Hair and Make-up
Bambis’s Gown Rentals
Talugtug Public Market
Suit and Gown Rentals
Rommel’s Photography
Talugtug, Nueva Ecija
Photography and Videography
Anatos and Sounds
Cuyap, Nueva Ecija
Light and Sounds
Jelos Printing Shop
Guimba, Nueva Ecija
Sash, Trophy and Certificates

LIST OF
ALTERNA
TIVE

SUPPLIE
RS
LIST OF ALTERNATIVE SUPPLIERS
Company Names Services
Colosboa Resort,
Science City of Munoz, Nueva Ecija
Venue
- Romero’s Catering
Cawayang Bugtong, Guimba, Nueva Ecija
- Bredonia’s Catering Services
Munoz, Nueva Ecija
Catering
Sampaguita’s Flower Shop
Flowers and Souvenirs

Ace’s Sweets and Pastries
Science City of Munoz, Nueva Ecija
Cakes and Pastries
Bamba’s Salon
Talugtug, Public Market
Hair and Make-up
Marco’s Gown Rentals
Suit and Gown Rentals
Fronda’s Photography
Photography and Videography
B.L Series Lights and Sound
Light and Sounds

DETAILE
D
BUDGET

DETAILED BUDGET
Event: Lakambini ng Kalikasan 2020 Client: Mr. Rain C. Lagmay- Brgy Captain
Budget: ₱ 450, 000.00 Attendees: 100 pax
Day/date/time: Saturday, December 12, 2020, 5:00 p.m to 12:00 mn
VENDOR/
LOCATION
SERVICES PARTICULARS AMOUNT TOTAL
Villa Asunta
Resort /
Vermuda’s
catering Services
Venue/
Catering
 120 chairs and 20
tables
 5 Tables for
catering
 Linen and table
napkin
 Table cloth and
seat cover should
be color red, pink,
and white
 Knives, spoon,
fork
 8 waiters
 Table Set-up
 Additional 2 hrs
(8,000)
 5 catering tables
 LED Screen
 Security and
traffic
 Generator
 Food: ₱ 450 .00 -
pax
 5 dishes:
 Sautéed Vegetable
 Garlic Butter
Shrimp with
Asparagus
 Pork Menudo
₱ 34, 000.00
₱ 8, 000.00
₱ 67, 500.00

 Chicken Cordon
Bleu
 Roast Chicken
6. Plain Rice
Soup
Creamy Mushroom
Soup
 Desert:
 Ice Cream
 Beverages:
 Orange Juice
 Soda
 Beer
 Red Wine
 Appetizers:
 Apple
 Watermelon
 Orange
 Grapes
 Cucumber stick
 Sanitizers
 Foot bath
 Thermal Scanner
 IATF Permit
₱ 2, 000.00
₱ 1, 500.00
₱ 1, 000.00
₱ 3, 000.00
₱ 500.00
₱ 500.00
₱ 500.00
₱ 1, 000.00 ₱ 119, 500.00
Rosal’s Flower
Shop
Flower
Arrangement
 Flower on Stage
 Center Piece
 Bouquet Flower
 Fresh Flower
 Photo Booth
 Florist
₱ 14, 350.00
₱ 1, 500.00
₱ 600.00
₱ 2, 000.00
₱ 12, 000.00
₱ 2, 000.00 ₱ 32, 450.00
San Jose’s Cakes
and Pastry
Cake and
pastries
 40 pcs Mango
Cheese Cake
 40 pc Chocolate
fudge
₱ 32, 000.00
₱ 10, 000.00
₱ 42, 000.00
Aguila’s Salon Make-up and
hair style
 Hairstyle and
Make-up of the
Candidates
₱ 24,000.0v0
₱ 24, 000.00
Bambas’s Gown
Rental
Suit and
Gown Rentals
 12 swim suit
 12 long gown
 12 production
shirt
 12 promotional
shirt
₱ 24, 000.00
₱ 67, 200.00
₱ 2, 400.00
₱ 4, 400.00
₱ 96, 000.00
Rommel Garcia’s
Photography
Photographe
rs/Videograp
her
 1 photographer
(100 shots)
 1 videographer
 1 hr Aerial shot
₱ 3,500.00
₱ 4, 000.00
₱ 1, 750.00
₱ 2, 250.00

 Full edited video,
10 minutes high
light videos, photo
slideshow
 Photo album, raw
and edited picture
on flash drive
 Photo booth
(100pcs)
₱ 3, 500.00
₱ 3, 000.00
₱18, 000.00
Anatos Lights
and Sounds
Lights and
Sounds
 2 Spotlights
 Party lights
 Sound system
 2 wireless
Microphone
₱ 15,000.00
₱ 15, 000.00
Speakers Choice Entertainme
nt
 Singer ₱ 40, 000.00
₱ 40, 000.00
Pandayan
Bookshop Inc.
Other Items  Invitation
 Tarpaulin
 Signage
 Certificate
 Sash
 Trophy
₱ 3, 750.00
₱ 1, 500.00
₱ 600.00
₱ 2, 000.00
₱ 12, 000.00
₱ 15, 000.00 ₱ 34, 850.00
Total
Expenses ₱ 421,800.00
CF 15 % ₱ 63, 270.00
PF 15% ₱ 72, 760.50
Grand Total ₱ 557, 830.50

DETAILE
D

PROGRA
M
FLOW
DETAILED PROGRAM FLOW
TIME FLOW
ALLOTTED
TIME
IN
CHARGE
REQUIREMENTS
4:15 – 5:00 Assemble Time /
Photo booth
45 mins. Event Coordinator Secure/settle the area ahead
of time
 Security
 Video/Photographer

Staff 1
&
Staff 2
 Technician
 Caterer
Assembly Area
5:01 – 5: 10 Welcoming of the
Guests
10 mins. MC/ ushers Microphone
5:11 – 5: 45 Ushering guest to
their designated seats
35 mins. Staff 1
&
Staff 2
Ushers/ Usherettes
Background Music
“Who run the World”
5:46- 6:00 Opening Number 15 mins. Candidates Background Music
“Who run the World”
6:01-6:10 Prayer 10 min. Pastor Homer
Flores Microphone
6:11 – 6- 20 Opening Remarks 10 min. Brgy. Captain
Mayor
Vice Mayor
Microphone
Background Music
“Instrumental”
6:21 – 6:40 Swim Suit
Competition
20 mins. Participant Stage
Music” Commander ”
6:41-7:30 Dinner 50 mins. Caterer Buffet
7:31- 7:40 Introduction of the
Board of Judges
10 mins. MC Microphone
7:41 – 7:50 Refreshment / Video
and Photo
Presentation
10 mins. All attendees LED Screen
7:51-8:10 Talent Competition 20 mins. Candidates Props
8:11-8:30 Long Gown 20 mins. Candidates Gown
8:31 – 8:55 Awarding of Special
Awards
25 mins. Brgy. Captain
Mayor
Vice Mayor
Sash/ Certificates/ Flowers
8:56 – 9:05 Top 5 10 mins. MC Microphone
9:06 – 9:45 Question and
answer
40 mins. Host Microphone
9:46 –
10:20
Serenade 50 mins. Guests
Singer: Gimme 5
Roses

10-21:10:30 Awarding of
Certificates to the
Judges
10 mins. MC Certificate
10:31 –
10:40
Final walk of the
Lakambini ng
Kalikasan 2019
10 min. Last year’s Winner Microphone
10:41-11:30 Awarding of the
winners
40 mins. MC/ Brgy. Captain Sash/ Trophies/ Certificates
11:31 –
11:40
Words of Gratitude 10 min. Winners/ Brgy.
Captain
Microphone
11:41 to
12:00
Dance…..Dance……
Dance……
50 min. All Singer: Gimme 5

LIST OF
MENU
LIST OF MENU
MENU A B C
Yuan’s Catering
Cordero’s
Catering
Bermuda Catering
Services
APPITIZER Fruits
- Apple
- Watermelon
- Orange
- Grapes
- Cucumber Stick
Thai Chicken Salad -Apple
-Watermelon
-Orange
-Grapes
-Cucumber stick

MAIN DISH - Sticky Garlic
Squid
- Garlic Butter
Shrimp with
Asparagus
- Pork Shoulder
Steak
- Chicken Cordon
Bleu
- Roast Chicken
- Plain Rice
1.
- Shrimp Tempura
- Fish Fillet
- Roasted Beef
Tenderloin
- Pork Barbeque
- Maple Glazed
Chicken
- Plain Rice
- Sautéed
Vegetable
-Garlic Butter
Shrimp with
Asparagus
-Pork Menudo
-Chicken Cordon
Bleu
-Roast Chicken
-Plain Rice
SOUP - Creamy Vegetable
Soup
- Pumpkin Soup -Creamy Mushroom
Soup
DRINKS - Orange Juice
- Pineapple Juice
- Iced tea
- Lemonade
- Water
- Water Melon
Shake
- Lemonade
- Water
-Orange Juice
-Soda
-Beer
-Red Wine
- Water
DESSERT - Pudding Fruit
Salad
- Chocolate Fudge - Ice Cream

RISK
MANAGEM
ENT
RISK MANAGEMENT

RISK CAUSE CONTINGENCY PLAN
Weather Unexpected Rain/Storm
 Monitor Weather condition
 Stand by tents
Sound System Technical Problem
 Stand by Resort’s Staff/Sound’s
Electrician
Parking Area Too much vehicles
 Ensure the parking area upon
confirmation of guests
Running Out of Food
Large number of unexpected
guests
 Stand by Caterer
 Use Contingency Fund
Late Guests Heave Traffic  Assist by the Ushers
Power Failure Technical Problem
 Stand by Resort/Sound System
electric generators
Lack of
Transportation
The venue is in far-flung
 Stand by private vehicles
Untoward physical
attack from outsider’s
Drunk too much liquor
 Ask Brgy. Coordinator/ assigned
Task Force for peace and order
Stand by Ambulance Unexpected health problem
 Coordinate with the hotel staff
Chairs & Tables
Large number of unexpected
guests
 Stand by Resort’s Staff/Wedding
Organizer

NC III Events management Services Pageant

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