The document provides details of an event management company called Crystal Waterfall Events and their plans to organize a church wedding on December 24, 2020. It includes the company profile, objectives, vision, and mission. It also includes proposal and supplier letters, an event brief, timeline, committees, and a detailed flow of the church wedding program from arrival to rituals like cake cutting. The document comprehensively outlines Crystal Waterfall Events' plans and preparations to organize a high quality and successful church wedding event for their client.

1. INSTITUTIONAL ASSESSMENT
OUTPUT
RONALD M. FLORENDO
EVENT MANAGEMENT NC3

2. COMPANY PROFILE

3. COMPANY PROFILE
ABOUT US
Crystal Waterfall’s Event’s is a full-service event and venue management and consulting
company located in Talugtug, Nueva Ecija. Crystal Waterfall’s Event offers complete event planning
& organizing events services, educational activities, high-quality activities, and event promotion.
Crystal Waterfall’s Event also offers event and venue management consulting services including long-
range planning, program and policy development, needs assessments, training, and general
management assistance. Our services are available throughout the country to help companies,
organizations, fairs & festivals, families, event venues, and resort properties present high-quality and
effective events. We pride ourselves on attention to detail and an "Extreme Theme" approach
to quality event presentation.
OBJECTIVES:
 To be one of the leading event company in the Philippines.
 To fulfil the needs of the community in terms of event services.
 To make every dreams event happen.
VISION
One of the leading the industry of events management around the country and providing modern
ways in order to develop more competitive in the global market.
MISSION
Provide outstanding and high quality of service reasonably priced services that will reach all the
clients’ expectation.

4. Proposal Letter

5. 10 May, 2020
Ms. Rein Lagmay
Cabanatuan City, Nueva Ecija
09191234567
Dear Maam,
Greetings!
We the Crystal Waterfall Events Company wants to give you congratulate you on your
engagement, we are glad to be part about your upcoming celebration of your wedding which
challenge us to serve the new couple of the country.
Crystal Waterfall Events Company is a full-service event management dedicated to satisfy and
meeting your needs. We specialized in providing different events that our clients with a greatness
service at an affordable price. Quality of service in organizing events and the priceless commitment
of the owners and staff have ensured that our client’s retention rate is among the highest in the event
industry and the urge to serve more than the client’s expectations is always our top priority. We will
also make sure the safety of your parents, relatives and friends as we follow the IATF protocols against
COVID-19. The said event witness to unite two heart as one. The flow of the program are open for
suggestions and creative ideas for us to come up the final output of the said event.
As what you have mentioned during our consultation, the event is Church wedding on the 24th day of
December 2020, 9:00 am – 3:00 pm at St. Nicolas De Tolentino Cathedral, Cabanatuan City, Nueva
Ecija.
Thank you very much. We are hoping for your positive response.
Respectfully yours,
Mr. Ronald M. Florendo
Owner/Manager
’s Events

6. Letter to Supplier

7. 15 May, 2020
Mr. Jeffrey Flora
General Manager
JJ Flower Shop
Cabanatuan, Nueva Ecija
0998 123 4567
Dear Mr. Flora
Greetings!
Our Company, Crystal Waterfall Events, will be handling a Church Wedding on December 24,2020.
The said event will be celebrated at St. Nicolas De Tolentino Cathedral, Cabanatuan City, Nueva Ecija,
at exactly 9 o’clock in the morning.
We are very much pleased with your servicesand we are looking forwardto have a business partnership
with you once again which provide high quality flowers that will surely satisfy our clients.
In this regard, we would like to request price quotation on your packages that may serve our needs. In
addition here are the products that we need:
 A bundle of Roses (blue and White)
 A bundle of white carnation
 20 pieces of Corsage for the ladies
 20 pieces Boutonnières for the gentlemen
 2 florists to arrange the flowers
We are looking forward for a boundless partnership with you for this event. We are hoping for your
positive response. Crystal Waterfall Events Company serves you the better but you experience the best.
Sincerely yours,
Ronald M. Florendo
Owner/Manager
Crystal Waterfall Events

8. Event Brief

9. EVENT BRIEF
Contact Coordinator Mr. Ronald M. Florendo
Quezon District, Talugtug, Nueva Ecija
0916 615 9379
Event Church wedding
Client Ms. Rein Lagmay
Theme “Formal Attire”
Purpose To unite two heart as one
Day/Date and Time Thursday, December 24, 2020
9:00 am – 3:00pm
Location St. Nicolas De Tolentino Cathedral, Cabanatuan City,
Nueva Ecija,
Participants/Guest Family, relatives and friends of the Bride and Groom
Invitation We will be distributing to Family, relatives and friends
of the Bride and Groom 2 weeks before the event,
With Dress Code
Directional Signage Entrance, Exit, Restroom, Parking Area
Parking Services In front of the venue
Audio/Video Sound system
Set-up Assigned seating with 4 person each table
Number of Staff 6 Staff
Number of Guest 100 guest
Allotted Budget 300,000.00

10. EVENT TIMELINE
Planning and Preparation May 10, 2020 – December 17, 2020
Selection of Suppliers May 11 to May 20, 2020
Contract signing to Client (Partial Payment
50%)
May 11, 2020
Proposal to Suppliers(Quotation) May 15, 2020
Food Testing May 16, 2020
Contract Signing withthe Supplier May 18 , 2020
Second meeting with supplier(payment) June 10, 2020
First Meeting with Working Committee June 15, 2020
Fitting Gowns July 18, 2020
Pre-Nuptial Shoot August 20, 2020
Photo/Video Shoot August 25, 2020
Final Meeting With Client (Payment for
remaining 50%)
September 28, 2020
Special Permits October 25, 2020
Final Rehearsal of entourage November 4, 2020
Final Meeting with Working Committee November 28, 2020
Ingress December 24, 2020 / 6:00AM -8:00 AM
Egress December 24,2020 /3:30 – 4:30 AM
Post meeting with working committee December 28, 2020
Post meeting with client December 29, 2020

11. WORKING COMMITTEES
STAFF AREA REQUIREMENTS FUNCTION
Staff 1 VENUE and
RECEPTION
(Entrance)
 Wedding Program
 Guest lists
 Pen
 Facemask & Face shield
Entrance/Signing of guests
for contact tracing
Staff 2
VENUE and
RECEPTION
 Check/Settle the area Assist/flow of the
entourage (Bestman,
Parents of the Groom,
Groom, Principal Sponsors,
Secondary Sponsors,
Bearers, Bridesmaids,
Groomsmen)
Staff 3
VENUE and
RECEPTION
 Check/Monitor the area and
catering equipment
Assisting of Bridal Walk
Lighting of Candle
Distributing of souvenirs
and arranging of gifts.
Ensuring that catering
equipment’s are in present
and well organized
Staff 4
VENUE and
RECEPTI
 Wedding Program
 Wireless Microphone
BACKGROUND MUSIC
 You’re still the One
 A Thousand Years
 Beautiful in White
 God Gave me you
Order of the Presentation
of Gifts and picture taking
Recessional of the
Entourage Bride and
Groom
Staff 5 VENUE and
RECEPTION
(Back of the
stage)
 Have the things of the Groom
and the Bride Assist the needs of the
Groom and Bride, their
parents and Godparents
Staff 6
FOOD

12.  Can monitor the food and
Assisting Guests in Picture
Taking
To assist the caterer and
Guests
Staff 7 & 8 Around the
Venue and First
aid kit Area
 Have a good Communication Checking/ensuring of the
safety of everyone and
assist their needs during
the event

13. Detailed Flow of
Programme

14. DETAILED FLOW OF CHURCH WEDDING
TIME FLOW ALLOTED
TIME
IN CHARGE REQUIREMENTS
9:00 to
9:45
Arrival of the
Guests and
Assemble time
30 mins. Wedding
coordinator
Staff 1 and 2
Secure/settle the area ahead of time
- Security
- Video/Photographer
- Technician
Assembly Area
- Refer to the Wedding
Entourage
- Order of the Wedding
March
- Bestman, Parents of the
Groom, Groom
- Secondary Sponsors,
Bearers, Bridesmaids,
Groomsmen
Flower girls, Bride
9:46 to
9:48
Introduction 2 mins. Staff 3 Microphone
9:49 to
10:04
Processional 15 mins. Staff 1 and 2 Wedding Entourage
Background Music
10:05 to
10:09
Bridal Walk 4 mins. Staff 3
Piano & Violin
Singer
Parents of the Bride
Bride/Bouquet
“Amazing Grace” by Chris
Tomlin
10:10 to
10:12
Giving away the
Bride by her
Parents to the
Groom & give
respect to the
Parents of the
Groom vice
versa the Groom
to the Parents of
the Bride
2 mins.
Pianist & Violin
Singer
Bride & Groom
Parents of the Bride
Parents of the Groom
“Amazing Grace” by
Chris Tomlin
10:13 to
10:14
Going to the
Altar
1 min. Staff 1 and 2 Bride & Groom
“Amazing Grace” by Chris
Tomlin

15. 10:15 to
10:17
Introduction of
the Priest
2 mins. Officiating
Priest
Bible
Microphone
10:18 to
10:20
Opening Prayer 2 mins. Officiating
Priest
Bible
Microphone
10:21 to
10:24
Bible Reading 3 mins. Parent of the
Bride & Groom
Bible
Microphone
10:25 to
10:28
Gospel 3 mins. Priest Bible
Microphone
10:29 to
10:34
Homily 5 mins. Priest Bible
Microphone
10:35 to
10:37
RITE OF
MARRIAGE
-Exchange of
Vows
2 mins. Priest Bride & Groom
Bible
Microphone
10:38 to
10:40
Blessing
& Exchange of
the Rings
2 mins. Priest Bride & Groom
Bestman
Ring Bearer
Microphone
10:41 to
10:42
Blessing &
giving of Archae
1 min. Priest Bride & Groom
Bestman
Coin Bearer
Microphone
10:43 to
10:44
Pronouncement
of the Newly
Weds “You May
Now Kiss the
Bride!”
1 min. Priest Bride & Groom
Microphone
10:45 to
10:46
Lighting of
Candle
1 min Staff 3 Lighter
Candle
Microphone
10:47 to
10:48
Unity Candle
Ceremony
1 min. Staff 3 Bride & Groom
Candle
Microphone
10:49 to
10:50
Prayer of the
Faithful
1 min. Priest Bible
Microphone
10:51 to
10:52
Eucharistic
Prayer &
Acclamations
1 min. Priest Entourage/Guests
Bible
Microphone
10:53 to
10:54
Memorial
Acclamation
1 min. Priest
Pianist
Entourage/Guests
Bible
Microphone
Organ

16. Singers “Santo, santo”
10:55 to
10:56
Great Amen 1 min. Priest
Pianist
Singers
Entourage/Guests
Bible
Microphone
Organ
“AMEN”
10:57 to
10:58
Communion Rite 1 mins. Priest
Pianist
Singers
Entourage/Guests
Bible
Microphone
Organ
10:59 to
11:00
Putting of Veil,
Cord & Ribbon
1 min. Staff 4 Bible
Microphone
Bride & Groom
Veil
Cord
Ribbon
11:01 to
11:02
Nuptial Blessing 1 min. Priest Bible
Microphone
Bride & Groom
11:03 to
11:08
Communion 5 mins. Priest Bride & Groom
Entourage
Guests
11:09 to
11:11
Final Blessing 2 mins. Priest Bible
Microphone
11:12
to11:22
Recessional
Signing Of
Contract
10 mins. Priest
Pianist & Violin
Singers
Priest
Bride & Groom
Principal Sponsors
Bestman
Marriage Contract
Pen
Organ
“From this Moment”
“Perfect”
“A Thousand Years”
11:23 to
11:38
Picture Taking 15 mins. Staff 4
&
Staff 6
Videographer/
Photographer
Assist and announce the order of
the Entourage
Bride & Groom with:
 Priest
 Parents of the Bride
 Parents of the Groom

17. Pianist & Violin
Singers
 Principal Sponsors
 Secondary Sponsors
 Bridesmaids
 Groomsmen
 Flower Girls & Bearers
 Bride & Groom
Background Musics:
-“God Gave me You”by Brian
White
- “Beatiful in White” by Shane
Filan
-“You’re still the One” by
Teddy Swims
11:39 to
11:44
Recessional &
Picture Taking
5 mins. Staff 6
Videographer/
Photographer
Bride & Groom
11:45 to
11:47
Announcing that
the Programme
will start in a
couple of minutes
2 mins. Programme
Emcees
Wedding Programme
Microphone
11:48 to
11:50
Introduction of the
Newly wed.
2 mins. Programme
Emcees
Wireless Microphone
11:51 to
12:01
Acknowledgment
of the following:
 Parents of the
Bride
 Parents of the
Groom
 Principal
Sponsors
Secondary
Sponsors
10 mins. Programme
Emcees
Wedding Programme
Wireless Microphone
12:02 to
12:17
Presentation of the
Bridal Entourage
accordingly:
Bearers
Flower Girls
Groomsmen
Bridesmaids
Bestman
15 mins. Programme
Emcees
Wedding Programme
Wireless Microphone

18. Maid of Honor
12:18 to
12:28
Grand Entrance of
the Newly Weds
10 mins. Programme
Emcees
Wedding Programme
Wireless Microphone
Background Music:
“God gave me You”
12:29 to
12:39
Opening Message 10 mins. Mother of the
Bride
Pianist & Violin
Wireless Microphone
Instrumental Music:
“The Prayer” by Josh Groban
12:40 to
12:43
Traditional Dance
Mother & Son
Dance
Father &
Daughter
Dance
3 mins. Programme
Emcees
Pianist & Violin
Wedding Programme
Wireless Microphone
Mother of the Groom &
Groom
Father of the Bride &
Bride
Instrumental Music:
“At The Beginning”
12:44 to
12:49
Newly Weds
Dance
5 mins. Programme
Emcees
Pianist & Violin
Wedding Programme
Wireless Microphone
Bride & Groom
Instrumental Music:
“Beautiful in White”
12:50 to
01:00
Dance For
All/Dance of
Bounty
10 mins. Programme
Emcees
Staff 1
&
Staff 2
Acoustic Band
Wedding Programme
Wireless Microphone
Pins
Bride & Groom
Principal Sponsors
Secondary Sponsors
Entourage
Relatives of the Bride
Relatives of the Groom
Guests
Background Music:
 “Whom Shall I Fear” by Chris
Tomlin

19. 01:00 to
01:05
Rituals
Cake Cutting
Champagne
Toast
5 mins. Programme
Emcees
Wedding Programme
Wireless Microphone
Cake
Knife
Saucer
Wine
Wine glass
Bride & Groom
Entourage/Guests
Background Music:
 “I’m Yours” by Jason Marz
01:06 to
01:26
Messages of the:
Parents of the
Bride
Parents of the
Groom
20 mins. Programme
Emcees
Pianist/Violin
Wedding Programme
Wireless Microphone
Instrumental Music:
 “Create In Me A Clean Heart”
01:27 to
01:29
Meal Prayer 2 mins. Programme
Emcees
Priest
Wedding Programme
Wireless Microphone

01:30 to
02:00
Meal
Audio-Visual
Presentation
 Acoustic Band
30 mins. Programme
Emcees
Caterer
Wedding Programme
Wireless Microphone
Foods & Drinks
 Newly Weds Favorite Songs
02:01 to
02:06
Tossing of the
Bouquet
5 mins. Programme
Emcees
Wedding Programme
Wireless Microphone
Bride & Groom
 Single Ladies & Gentlemen
02:07 to
02:12
Tossing of Garter 3 mins. Programme
Emcees
Wedding Programme
Wireless Microphone
Single Ladies & Gentlemen
Garter
Background Music:
 “Can’t Stop the Feeling”
“Dahan-dahan”
02:13 to
02:33
Messages:
Ninong
20 mins. Programme
Emcees
Wedding Programme
Wireless Microphone

20. Ninang
Groom’s Friend
Bride’s Friend
Pianist/Violin Instrumental Music:
“Create In Me A Clean Heart”
02:34 to
02:44
Traditional Sabit-
Sabit Dance for the
Groom and Bride
10 mins. Programme
Emcees
Pianist/Violin
Wedding Programme
Wireless Microphone
Instrumental Music:
“A Thousand Years”
02:45 to
02:55
Word of Thanks
from Bride &
Groom
10 mins. Programme
Emcees
Pianist/Violin
Wedding Programme
Wireless Microphone
Instrumental Music:
“Create In Me A Clean Heart”
02:56 to
3:00
Special Thanks/
Closing
4 mins. Programme
Emcees
Wedding Programme
 Wireless Microphone

21. Budget Proposal
BUDGET PROPOSAL

22. SERVICES AMOUNT
CHURCH VENUE
 Permits
 Parking Fees
 Traffic Enforcers
 Security Guards
 Foot bath
 Thermal scanner
 Alcohol 70%
 Generator Tables and chairs
P60,000.00
CATERING SERVICES
 Foods for 150 pax
 Sweets or desserts
 Soup
 Canapé
 Beverages
 Tables and chairs
 Linen, table napkins and skirting
 Catering Equipment (plates, silverware, glassware,
serving platters, etc.)
 Waiters
 Table set up
 5 hours (usage ofthe venue)
P100,000.00
ENTERTAINMENT
 Reception Acoustic Band
 Singers
 Musicians (Violin, piano)
 Emcee
P20,000.00
VIDEO/PHOTOGRAPHY
 Photographer
 Videographer
 Photo slide show
 Photo Booth
P20,000.00

23. LIGHTS AND SOUNDS
 Lights for reception
 Spotlight
 Sound system
 Dance Floor Lighting
 Sound electrician
 Wireless microphone
P15,000.00
INVITATIONS
P15,000.00
SOUVENIRS
P25,500.00
FLOWERS AND ARRANGEMENT
 Flower Arrangement: centerpiece, buffet table,
souvenirs table, entrance, welcome signage, and
fountain area
P25,000.00
MEDICAL ASSISTANT (First Aid)
P10,000.00
OTHER ITEMS
 Signage
 Tarpaulin
 Hand sanitizer
 Face Shield
P10,000.00
TOTAL EXPENSES P300,000.00

24. List of Supplies

25. LIST OF SUPPLIERS
Company Names Services
St. Nicolas de Tolentino Cathedral Venue
Jenny’s Catering Services Catering
JJ’s Flower Shop Flowers
Sanggalang’s Digital Film Photography and Videography
Ulzano’s Lights and Sound Light and Sounds
Speakers Choice Master of Ceremony
Gelo’s Printing Press Souvenirs
Medical City First aid

26. Detailed Budget

27. DETAILED BUDGET
Event: Church wedding
Client: Ms. Rein Lagmay
Day/Date/Time: Thursday/December 24, 2020/9AM
Budget: P300, 000.00
No. of Participants: 100 participants
VENDOR/
LOCATION
SERVICES PARTICULARS AMOUNT TOTAL
St. Nicolas de
Tolentino
Cathedral
Venue  Permits
 Parking Fees
 Traffic Enforcers
 Security Guards
 Foot bath
 Thermal scanner
 Alcohol 70%
 Generator
60, 000.00
60,000.00
Jasmin’s Catering Catering  Food: 100 (450)
 5 dishes:
1. Buttered shrimp
2. Beef broccoli
3. Fish fillet
4. Chicken cordon bleu,
5. Roasted Pork
 Desert:
1. Fruit Salad
2. Blueberry cheese cake
 Soup:
1. Creamy Potato Soup
2. Cream of Mushroom Soup
3. Butternut Squash Soup
45,000.00
7,500.00
7,500.00

28.  Beverage:
1. Lemonade
2. Pineapple Juice
3. Red Wine
 Canapé:
1. Melon
2. Kiwi
3. Watermelon
4. Cucumber stick
5. Grapes
 Chairs & table
 Cake
 Linen and table napkin
 Table cloth
 Knives, spoon, fork
 8 waiters
Table Set-up
10,000.00
10,000.00
20,000.00
100,000.00
JJ’s Flower Shop Flower
Arrangement
 Fresh Flowers
15 bundles American Roses
(blue & white)
1000/bundle
Carnation
20 pieces/250
Corsage
30 pieces/50
Boutonnières
30 pieces/50
Florists to arrange the
flowers
2 person/1000
P15,000.00
P5,000.00
P1,500.00
P1,500.00
P2,000.00
25,000.00
Sanggalang’s
Digital Film
Photographers
/Videogrpher
 1 photographer
 1 videographer
 10 minutes high light
videos
20,000.00

29.  Photo slideshow
20,000.00
Ulzano’s Light
and Sounds
Lights and
Sounds
 2 Spotlights
 Party lights
 Sound system
 2 wireless Microphone
15,000.00
15,000.00
Speakers Choice Entertainment  Master of ceremony
 Acoustic Band
 Singers
20,000.00
20,000.00
Gelo’s Printing
Press
Souvenir  Personalized Planner
150pax/100
 Mugs 150pax/70
15,000.00
10,500.00
25,500.00
Medical City First Aid  Registered Nurse
 Ambulance
10,000.00
10,000.00
National
Bookstore
Other Items  Invitation
150 pcs/100
 Signage
 Tarpaulin
 Hand sanitizer 150/40
 Face Shield 150/10
15,000.00
1,000.00
1,500.00
6,000.00
1,500.00
25,000.00
Total
Expenses
300,000.00
CF 15% 45,000.00
345,000.00
PF 15% 51,750.00
Grand
Total
P 396,750.00

30. Risk Management

31. RISK MANAGEMENT
RISK CAUSE CONTIGENCY PLAN
Power Failure Technical Problem  Stand by
Resort/Sound System
electric generators
Congested Parking Too much vehicles  Ensure the parking
area upon
confirmation of
guests
 Coordinate properly
for estimated guest
vehicle
Running out at Food Large number of
unexpected guest
 Use Contingency
Fund
Sound System Technical Problem  Back up sound
systems services
Lack of Transportation The venue is in far-flung  Stand by private
vehicles
Weather Unexpected rain or storm  Monitor weather
condition
 In case of rain,
proceed to function
Hall
Untoward physical attack
from outsider’s
Drunk too much liquor  Ask Brgy.
Coordinator/ assigned
Task Force for peace
and order
Loss of mobile
communication
No signal; Expired load  Stand by
intercom/radio
Absence of officiating
coordinator
Emergency matter  Before the event
remind/call the
coordinator
 In case of absence,
contact them and ask
substitute

32. FLOOR PLAN
-Bride and groom